BY-LAW 7 - ADMINISTRATIVE STRUCTURE

Section 1 - Executive Council

(1) Composition of the Executive Council

The Executive Council shall consist of: 

  1. President;
  2. 1st Vice-President;
  3. 2nd Vice-President; and
  4. Ten (10) Regional Vice-Presidents permanently employed in and representing regions as provided by Regulation.

(2) Duties and Responsibilities

The Executive Council shall: 

  1. exercise all the powers and perform all the duties vested in it by these By-Laws;
  2. discharge all duties and obligations imposed upon it by Convention; 
  3. be vested with the authority to deal with all matters affecting the business, purpose, aims and objectives of UTE between Conventions; 
  4. have the authority to spend UTE funds for the benefit of the members, in keeping with these By-Laws and Regulations;
  5. approve all expenditures of UTE.  Notwithstanding any other By-Law and Regulations, when any expenditure in excess of the adopted budgeted amounts is to be funded from the surplus, a two-thirds (2/3) majority vote of the Executive Council is required;
  6. approve the reallocation of budgeted amounts between Conventions as required;
  7. approve all expenses reimbursed to each Officer of the Executive Council. Each approved expense shall be reported separately in the minutes of each meeting as well as the activity report of the said officers;
  8. appoint the representatives of UTE to any organization to which UTE may send representatives;
  9. make, amend or delete such Regulations as deemed necessary, consistent with the Constitution and these By-Laws, provided that such Regulations are sent in writing to all Locals and are submitted to the first succeeding Convention for ratification;
  10. may call into conference or consultation and invite to attend the Convention or a meeting of the Executive Council any person who may be able to assist UTE in carrying out its purpose, aims and objectives or provide its members with information; and
  11. have the authority to submit resolutions to the Convention.

(3) Meetings

  1. The Executive Council shall meet at the call of the President or at the request of a two-thirds (2/3) majority of its members.  The Executive Council shall meet no less than four (4) times in each fiscal year. 
  2. Meetings of the Executive Council shall normally be held in the National Capital Region between Conventions.

(4) Restrictions

A member of the Executive Council shall not be permitted to hold an elected office at the Local level.

Section 2 - Executive Committee

(1)  Composition of the Executive Committee

The Executive Committee shall consist of:

  1. President;
  2. two (2) Vice-Presidents; and
  3. one (1) Regional Vice-President selected by the Regional Vice-Presidents to serve for a period of time determined by the Regional Vice-Presidents.

(2)  Duties and Responsibilities

The Executive Committee shall:

  1. deal with all matters affecting the business of UTE between Executive Council meetings; and
  2. discharge all duties and obligations imposed upon it by the Executive Council. 

(3)  Meetings

  1. The Executive Committee shall meet at the call of the President or at the request of two (2) members of the Executive Committee;
  2. the President may, instead of convening a meeting at a specified place and date, hold a telephone conference if the subject matters can be so dealt with; and 
  3. when a subject matter is referred by a Regional Vice-President, the President shall ensure the matter is well understood by the Executive Committee.  If necessary, the President shall invite the Regional Vice-President concerned to the next meeting of the Executive Committee where the subject is to be discussed

Section 3 - Committees

  1. There shall be Committees as established by Regulation. 
  2. The President is empowered to appoint any other Committees as are necessary subject to the approval of the Executive Council. 
  3. The President is empowered to appoint the Chairperson and the other Executive Council Officer(s) of all Committees subject to the approval of the Executive Council. 
  4. All Committees shall submit a written report on their activities to each regular Executive Council meeting. 

Section 4 - Vacancies

  1. If the office of the President, 1st Vice-President or 2nd Vice-President becomes vacant or if the incumbent becomes unable to perform the duties of the position, six (6) months or more prior to the Convention, an election shall be held to fill the vacancy.  

    Subject to the limitations in By-Law 11 Section 1 (4), nominations shall be called by the National Office.  A period of not more than thirty (30) days shall elapse from the date of notice of vacancy to the date of the nomination call and the National Office shall ensure that the nominees are members in good standing and have indicated in writing that they are prepared to stand for office.

  2. If the position of Regional Vice-President becomes vacant, the Alternate Regional Vice-President for that region shall assume the position.
  3. If the position of Alternate Regional Vice-President becomes vacant or if the incumbent becomes unable to perform the duties of the position, an election shall be held to fill the vacancy.  Subject to the limitations in By-Law 11 Section 9, nominations shall be called by the National Office.  A period of not more than thirty (30) days shall elapse from the date of notice of vacancy to the date of the nomination call and the National Office shall ensure that the nominees are members in good standing and have indicated in writing that they are prepared to stand for office.
  4. In the event that both the position of Regional Vice-President and Alternate Regional Vice-President are vacant at the same time, the National Office shall proceed with the election of a Regional Vice-President for that region and upon completion of that election process, proceed with the election of Alternate RVP as per Section 4 (3).
  5. An Alternate Regional Vice-President who temporarily replaces a Regional Vice‑President shall have full voting rights. 
  6. The elections to fill vacancies shall be by mail, email or other electronic means and shall be conducted by the National Office.
    1. When elections are required to fill vacancies, only those Local delegates from the last Convention who are still members in good standing and, the current Executive Council Members, shall be eligible to vote.
    2. A Local delegate relinquishes their delegate status if; 
      1. they assume a position on the Executive Council, 
      2. leave to become a member of another Local or
      3. cease to be a member in good standing.

      That Local shall have the right to replace that delegate with their next available alternate or appoint a new delegate by process established by the Local if no alternates are available.

  7. Positions filled under Sub-Sections (1), (2) (3) or (4) of this Section shall have the same force and effect as an election at a Convention.