BY-LAW 10 - DUTIES OF OFFICERS

Section 1- President

The President shall:

  1. uphold the Constitution of the PSAC and the By-Laws of UTE;
  2. represent UTE on the National Board of Directors of the PSAC as required by the Constitution;
  3. be responsible to the Executive Committee, to the Executive Council and to the Convention;
  4. be responsible for the receipt and keeping of all monies of UTE along with their disbursement under the direction of the Executive Council;
  5. preside at all meetings and Conventions;
  6. be an ex‑officio member of all Committees;
  7. ensure that notices and agendas of each Executive Council, Executive Committee meeting, Presidents' Conference and Convention are prepared and circulated in advance;
  8. be responsible for the minutes of all meetings of the Executive Council, Executive Committee and Presidents' Conferences and will countersign them along with the 1st Vice-President; or in their absence the 2nd Vice-President;
  9. ensure that copies of minutes of the Executive Council or Executive Committee meetings are sent to each Local within four (4) weeks and ensure that the record of any Convention is sent to each Local within four (4) months;
  10. be responsible for the preparation of a complete record of any Convention;
  11. ensure that UTE directives, policies and procedures are updated and subsequently forwarded to Locals;
  12. make written reports on the administration of the office and on the affairs of UTE to each regular meeting of the Executive Council and to each Convention;
  13. be responsible for the administrative management, control and allocation of staff in the National Office;
  14. ensure that the National Office provides services in both official languages;
  15. discharge all duties and obligations imposed upon them by Convention and/or the Executive Council; and
  16. perform all duties that are incidental to the office of President;

Section 2 - Vice‑Presidents 

  1. The Vice-Presidents shall submit written reports on their assigned responsibilities at each regular meeting of the Executive Council and to the Convention. 
  2. If the office of President becomes vacant between Conventions or the incumbent becomes unable to perform the duties of the position, the 1st Vice-President shall assume the office temporarily. 
  3. In the temporary absence of the President and with the concurrence of the President, the 1st Vice-President shall exercise all the functions and shall be vested with all the powers of the President.
  4. In the temporary absence of the President and the 1st Vice-President and with the concurrence of the President, the 2nd Vice-President shall exercise the functions and shall be vested with all the powers of the President. 
  5. In circumstances not covered by these By-Laws, the Executive Council shall have the authority to appoint persons to these positions temporarily.
  6. At the meetings of the National Board of Directors of the PSAC, the Alternate to the President shall be the 1st Vice-President or in the absence of the 1st Vice-President, the 2nd Vice-President shall be the Alternate.

Section 3 - The 1st Vice-President responsible for Finance shall:

  1. ensure that the funds of UTE are handled in a sound financial manner and in the best interest of the members;
  2. ensure that proper books, records and vouchers are kept in accordance with the operations of UTE;
  3. supply to each Executive Council meeting such statements and supportive material which will enable the Executive Council to properly evaluate and control the financial affairs of UTE;
  4. include in the written reports to the Executive Council and the Convention the dollar amount expended by each member of the Council and the Alternate for the Regional Vice-Presidents for the current period as well as the cumulative amount since the last Convention; and
  5. chair the Standing Finance Committee.

Section 4 - The 2nd Vice-President responsible for Collective Bargaining shall:

  1. oversee the implementation of the Regulation governing Collective Bargaining procedures;
  2. issue frequent bulletins on the state of negotiations during the bargaining process;
  3. be the Chairperson of the Standing Bargaining Committee;
  4. participate on the PSAC/CRA Negotiating Team;
  5. be the Chairperson of the National Bargaining Committee;
  6. be a member of the PSAC National Strategy/Strike Co-ordinating Committee (NSCC);  
  7. ensure that the bargaining process for UTE is handled in a sound manner in the best interest of the members; and
  8. attend and participate in discussions and meetings in preparation for bargaining between PSAC/UTE and the employer.

Section 5 - The Regional Vice‑Presidents shall:

  1. perform the duties in accordance with the guidelines established by the Executive Council by way of a Regulation; 
  2. perform such services within their region as the Executive Council or the President may direct;
  3. account for all expenses that are paid by UTE with respect to the position;
  4. submit a report showing their activities, the expenses they incurred and other pertinent information, according to a standard format.  A Regional Vice-President shall be entitled to submit a supplementary report to cover items not included in their report.  Such supplementary reports will be considered by the Executive Council separate and apart from the reports; and
  5. submit annually a detailed accounting of all monies allocated to them for regional activities, including all expenses incurred.  This information is to be provided to all of the Locals in their region and to the 1st Vice-President responsible for Finance within ninety (90) days of the end of the calendar year.