MINUTES
OF THE EXECUTIVE COUNCIL
DECEMBER 4 - 7, 2006
MONDAY, DECEMBER 4, 2006
MORNING SESSION
1. CALL TO ORDER OF THE REGULAR
MEETING
The meeting was called to order at 9:00 hours. President Betty Bannon
was in the chair. In attendance: Bob Campbell, Pamela Abbott, Terry Dupuis,
Shawn Bergeron, Kent MacDonald, Nick Stein, Jerry Dee, Chris Aylward,
Sabri Khayat, Marcel Bertrand, Doug Gaetz, Pierrette Labrie and Shane O’Brien.
Brother Lalancette was absent as he had to stay overnight in Montréal
and was expected to arrive around 11:00 a.m.
The Executive Council reviewed the Agenda for the afternoon meeting of the
National Union Management Consultation (NUMC).
The meeting recessed at 11:45 a.m.
TUESDAY, DECEMBER 5, 2006
MORNING SESSION
The meeting was called to order at 9:00 hours with President Betty Bannon
in the chair.
2. HOURS OF SESSION OF THE
REGULAR MEETING
m/s C. Alyward/P. Abbott
That the hours of session be as follows:
Monday: 9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 4:00 p.m. N.U.M.C.
Tuesday: 9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m. Open Discussion
Wednesday: 9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m. Open Discussion
Thursday: 9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m. or Completion of Business
3. ADOPTION OF AGENDA
m/s S. Bergeron/J. Dee
That the agenda as printed plus the following additions be adopted:
New Business
- UTE PSAC Scholarship (D. Gaetz)
- Health & Safety Conferences (C.
Aylward)
- Hockey Sponsorship (D. Gaetz)
- Baseball Sponsorship (D. Gaetz)
Discussion Items
- Email List of Conference Participants (D. Lalancette)
- Bedroom Suites - Crowne Plaza Hotel (B. Campbell)
- Recognition
of Union Representative at the Agency Level (S. Khayat)
- Retreat (K. MacDonald)
- Union Leave without Pay (P. Abbott)
- Headquarters’ Locals (C. Aylward)
- Internal Mediator for ADR (M. Bertrand)
- Social Development Canada (SDC) Employees (K. MacDonald)
- Recorded Vote #1. MOTION CARRIED.
4. ADOPTION OF MINUTES OF
THE PREVIOUS MEETING
m/s N. Stein/T. Dupuis
That the minutes of the Executive Council Meeting of September 2006 be adopted.
- Recorded Vote #2. MOTION CARRIED.
1st Vice-President Campbell assumed the chair.
5. PRESIDENT’S FOLLOW
UP ITEMS (Appendix A)
m/s B. Bannon/D. Lalancette
That the President’s Follow Up items be adopted.
- Recorded Vote #3. MOTION CARRIED.
6. REPORT OF THE PRESIDENT
(Appendix B)
m/s B. Bannon/D. Lalancette
That the report of the President be adopted.
- Recorded Vote #4. MOTION CARRIED.
Recess for break
President Bannon resumed the chair.
7. REPORT OF THE 1st VICE-PRESIDENT (Appendix C)
m/s B. Campbell/D. Lalancette
That the report of the 1st Vice-President be adopted.
m/s B. Campbell/D. Lalancette
That the Trustee Report be adopted.
Recommendation #1
Be it resolved that the National President and the Trustee be given the authority
to hold a special meeting for the elections and presentation of the current
financial information of the Edmonton Local 30025 early in the New Year; and
Be it further resolved that upon completion of the special meeting the Edmonton
Local 30025 would be taken out of Trusteeship, if meeting the requirements
of the UTE By-Laws.
- Recorded Vote #5. MOTION CARRIED.
m/s K.
MacDonald/S. Bergeron
That the report of the 1st Vice-President be postponed until the translation
of the document on Informal Dispute Resolution Program at CRA is available.
MOTION TO POSTPONE CARRIED.
8. REPORT
OF THE 2nd VICE-PRESIDENT (Appendix D)
m/s D. Lalancette/B. Campbell
That the report of the 2nd Vice-President be adopted.
- Recorded Vote #6. MOTION CARRIED.
9. REPORT OF THE REGIONAL
VICE-PRESIDENTS / ALTERNATES (Appendix E)
m/s S. Bergeron/D. Gaetz
That the activity report of the RVPs/ARVPs be adopted.
- Recorded Vote #7. MOTION CARRIED.
m/s S. Khayat/T. Dupuis
That the supplemental report of the RVPs be adopted.
- Recorded Vote #8. MOTION CARRIED.
Recess for lunch
AFTERNOON SESSION
The meeting was called to order at 1:15 hours. President Bannon turned
the chair over to
1st Vice-President Campbell.
10. REPORT OF THE EXECUTIVE COMMITTEE
(Appendix F)
m/s B.Bannon/S. Bergeron
That the report of the Executive Committee be adopted.
- Recorded Vote #9. MOTION CARRIED.
President Bannon resumed the chair.
11 a) REPORT OF THE STAFFING COMMITTEE (Appendix G)
m/s P. Abbott/C. Aylward
That the report of the Staffing Committee be adopted.
- Recorded Vote #10. MOTION CARRIED.
Brother Bergeron served notice to amend the agenda.
11 b) REPORT OF THE BY-LAWS COMMITTEE (Appendix H)
m/s C. Aylward/S. Khayat
That the report of the By-Laws Committee be adopted.
m/s C. Aylward/S. Khayat
That the following recommendations be adopted:
Recommendation #1
The Scholarship Guidelines be added to the Regulations and numbered as 24.8.
- Recorded Vote #11. MOTION CARRIED.
Recommendation #2
Regulation 19.1.1(3) that currently reads: It is the responsibility of the
local to get prior written approval from the President to expend these funds. This
approval is on the financial amount not on content.
Be amended to read:
It is the responsibility of the local to get prior written approval from
the 1st Vice-President or in their absence the President to expend these
funds. This approval is on the financial amount not on content.
- Recorded Vote #12. MOTION CARRIED.
Recommendation #3
Regulation 25.1.1(3) be deleted.
25.1.1 General Provisions
(3) The decision to place the local under
trusteeship may be appealed to the PSAC Executive Committee by written notice
to the PSAC Executive Committee and the President within sixty (60) days after
the notice of trusteeship of the local. This appeal process is provided in
the PSAC Constitution.
- Recorded Vote #13. MOTION CARRIED.
Recommendation #4
New: Regulation 25.1.1(3) to read:
The trustee shall report to each Executive Council Meeting the status of the
Trusteeship.
- Recorded Vote #14. MOTION CARRIED
That the
report be adopted as a whole.
- Recorded Vote #15. MOTION CARRIED.
11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE (Appendix I)
m/s S. Khayat/D. Lalancette
That the
report of the Technological Change Committee be adopted.
- Recorded Vote #16. MOTION CARRIED.
11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE
(Appendix J)
m/s J. Dee/T. Dupuis
That the report of the Employee Assistance Program Committee be adopted.
- Recorded Vote #17. MOTION CARRIED.
11 e) REPORT OF THE HEALTH & SAFETY COMMITTEE (Appendix K)
m/s C. Aylward/K. MacDonald
That the report of the Health & Safety
Committee be adopted.
m/s C. Aylward/k. MacDonald
That recommendation #1 be adopted.
Recommendation #1
That the Terms of Reference be adopted.
- Recorded Vote #18. MOTION CARRIED.
That the Committee report be adopted as a whole.
- Recorded Vote #19. MOTION CARRIED.
11 f) REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE (Appendix
L)
m/s S. Bergeron/T. Dupuis
That the report of the EO Committee be adopted.
m/s S. Bergeron/T. Dupuis
That recommendation
#1 be adopted.
Recommendation #1
Aboriginal Peoples: Dana Kelly (Winnipeg), alternate: Luc Tailleur (Montréal)
Women: Robin Johnson (Toronto West), alternate: Tracey Thériault (Winnipeg)
GLBT: Loree Ann Huard (Ottawa), alternate: Elizabeth Convery (Kingston)
Visible Minorities: Joseph Parris (Sydney), alternate: Sheila Reuben (Toronto)
Persons with Disabilities: Brenda Pack (St. John’s), alternate: Vona
Martin (Toronto East)
- Recorded Vote #20. MOTION CARRIED.
That the report of the EO Committee be adopted as a whole.
- Recorded Vote #21. MOTION CARRIED.
Recess for Break
m/s S. Bergeron/K. MacDonald
That item 19 under New Business - Formation of a new Local - be dealt with
as the first order of business prior to vote on the Regional Conferences Budget.
MOTION TO AMEND THE AGENDA CARRIED.
11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE (Appendix M)
m/s T. Dupuis/D. Lalancette
That the
report of the Honours and Awards Committee be adopted.
- Recorded Vote #22. MOTION CARRIED.
11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE (Appendix N)
m/s N. Stein/M. Bertrand
That the report of the Workforce Adjustment Committee be adopted.
- Recorded Vote #23. MOTION CARRIED.
11 i) REPORT OF THE HARASSMENT COMMITTEE (Appendix O)
m/s M. Bertrand/S. Bergeron
That the report of the Harassment Committee be adopted.
- Recorded Vote #24. MOTION CARRIED.
Brother Khayat served notice to amend the agenda.
The meeting recessed at 5:00 p.m.
WEDNESDAY, DECEMBER 6, 2006
MORNING SESSION
The meeting was called to order at 10:00 a.m. with President Bannon in the
chair.
m/s S. Khayat/D. Lalancette
That the agenda be amended to add under Open Discussion:
Item 16 – Source Deductions for Locals
MOTION CARRIED.
Point of privilege – Khayat
Brother Khayat underlind the fact that December 6 was the date of the massacre
at the Polytechnique in Montréal and asked a moment of silence in
memory of the women killed and for our deceased members.
The point of privilege is well taken by the President.
(Continuation of item 7. REPORT OF THE 1st VICE-PRESIDENT
(Appendix C)
m/s B. Campbell/D. Lalancette
That the report of the 1st Vice-President be adopted as a whole.
- Recorded Vote #25. MOTION CARRIED.
11 j) REPORT OF THE FINANCE COMMITTEE (Appendix P)
m/s B. Campbell/K. MacDonald
That the report of the Finance Committee be adopted.
m/s B. Campbell/K. MacDonald
That recommendation
#1 be adopted.
Recommendation #1
Be it resolved that the Executive Council approve the overspending of the
line item for translation.
- Recorded Vote #26. MOTION CARRIED.
That the report of the Finance Committee be adopted as a whole.
- Recorded Vote #27. MOTION CARRIED.
11 k) REPORT OF THE COMMUNICATIONS COMMITTEE (Appendix Q)
m/s B. Campbell/S. Khayat
That the
report of the Communications Committee be adopted.
- Recorded Vote #28. MOTION CARRIED.
11 l) REPORT OF THE BARGAINING COMMITTEE (Appendix R)
m/s D. Lalancette/P. Abbott
That the report of the Bargaining Committee be adopted.
- Recorded Vote #29. MOTION CARRIED.
11m) REPORT OF THE POLITICAL ACTION COMMITTEE (Appendix S)
m/s K. MacDonald/N. Stein
That the
report of the Political Action Committee be adopted.
- Recorded Vote #30. MOTION CARRIED.
12. ADOPTION OF FINANCIAL STATEMENTS (Appendix
T)
m/s B. Campbell/P. Abbott
That the financial statements of October 31, 2006 be adopted.
- Recorded Vote #31. MOTION CARRIED.
13. EXPENSE CLAIMS OVER 90 DAYS
m/s B. Campbell/K. MacDonald
That the expense claim over 90 days be adopted.
- Recorded Vote #32. MOTION CARRIED.
14. COLLECTIVE BARGAINING
A short discussion took place.
Recess for break
19. FORMATION OF NEW LOCAL - WINNIPEG
CCSC
m/s S. Bergeron/K. MacDonald
Whereas the Winnipeg Compensation Client Service Centre in June
of 2006
circulated a petition requesting to form its own local with nearly 78 percent
of affected members signing in support of a new local; and
Whereas the majority of the over 200 members of the Winnipeg Compensation
Client Service Centre held a vote November 1st and 2nd with the Regional Vice-President
in attendance voted in support of creating their own local; and
Whereas 5 members of CCSC have put forth their name to participate
in an interim role until its 1st AGM can be held; and
Whereas the local executive of 50031 voted to provide a financial donation to
support the creation of a new local upon approval of Executive Council.
Be it resolved that the Members of the Winnipeg Compensation Client Service
Centre (CCSC) form a
new local in accordance to UTE National Regulations and By-laws.
- Recorded Vote #33. MOTION CARRIED.
15. DONATION TO THE CHILDREN OF CONGO
FUND
m/s N. Stein/K. MacDonald
Be it resolved that UTE donate an amount of $600.00 to the Children
of the Congo Fund.
- Recorded Vote #34. MOTION CARRIED.
16. REGIONAL CONFERENCE BUDGET 2007
m/s B. Campbell/K. MacDonald
Be it resolved that the attached be the Regional Budget allocations for the
year 2007.
- Recorded Vote #35. MOTION CARRIED.
17. AUDITORS FOR 2006
m/s B. Campbell/D. Lalancette
Whereas we have been very satisfied with the work done by our auditors.
Be it resolved that we appoint Andrew Foreman from the firm Raymond Chabot
Grant Thornton as auditor for fiscal year 2006.
- Recorded Vote #36. MOTION CARRIED.
The meeting recessed at 11:45 a.m.
AFTERNOON SESSION
The meeting was called to order at 1:15 hours with President Bannon in the
chair.
18. DONATION - WEEKEND TO END BREAST CANCER
m/s N. Stein/C. Aylward
Be it Resolved that UTE donate $500 to a member in Hamilton, Alison Dennis,
for a 60 km walk in September 2007 for "Weekend to End Breast Cancer".
- Recorded Vote #37. MOTION CARRIED.
20. CALL CENTRES
This item was withdrawn from New Business by the mover with unanimous consent
of the Executive Council and moved to Open Discussion Item 17.
21. UTE & PSAC SCHOLARSHIPS
m/s D. Gaetz/T. Dupuis
Be it resolved that the eligibility for UTE scholarship guidelines be changed
to include, spouses, common law spouses and same sex partners; and
Be it further resolved that the resolution be forward to the next PSAC Board
of Directors meeting to have their scholarships eligibility to include the
above wording.
m/s C. Aylward/P. Abbott
That this item be referred to the Honours and Awards Committee for action.
MOTION TO REFER DEFEATED.
- Recorded Vote #38. MOTION CARRIED.
22. HEALTH AND SAFETY CONFERENCES
m/s C. Aylward/K. MacDonald
Whereas the Health and Safety Committee has decided that participants to the
Regional Health and Safety Conferences will be members of the Health and Safety
Work Place Committees.
Be it Resolved that the funding for travel expenses for the Regional Health
and Safety Conferences be in accordance with Regulation 13.5.1(3).
- Recorded Vote #39. MOTION CARRIED.
23. HOCKEY SPONSORSHIP
m/s D. Gaetz/T. Dupuis
Whereas UTE is in the current practice of sponsoring teams and or individuals
to increase our visibility; and
Whereas it is beneficial to provide this support not only to communities but
to our members.
Be it Resolved that UTE provide a sponsorship of $1,000.00 for the Sydney
Bantam AA Girl’s hockey team for the 2006-2007.
- Recorded Vote #40. MOTION CARRIED.
24. BASEBALL SPONSORSHIP
m/s D. Gaetz/C. Aylward
Be it Resolved that UTE sponsor the Humber Park Minor Baseball Association
in 2007 in the amount of $1000.00.
- Recorded Vote #41. MOTION CARRIED.
OPEN DISCUSSION
The Council members discussed the items under this section.
Item 1 - Alternate RVPs - was withdrawn by the mover with the consent of the
Executive Council.
The meeting recessed at 4:00 p.m.
THURSDAY, DECEMBER 7, 2006
MORNING SESSION
The meeting was called to order at 9:00 a.m. with President Bannon in the
chair.
Sister Abbott was absent with permission.
Brothers Campbell and MacDonald served notice to amend the agenda.
The Executive Council went on to deal with the remaining open discussion items.
At the request of President Bannon, the session went in camera to discuss
Item 4 - ITPR Training.
President Bannon asked Brother O’Brien to make his opening remarks and
a discussion was held.
The Council then moved back into its regular session.
Recess for break
Brother Aylward was absent for a short period with permission and was replaced
by his alternate Brother Hugh McGoldrick.
m/s B. Campbell/K. MacDonald
That the agenda be amended with the following additions:
Item 25 – UTE Committees under New Business; and
Item 18 - Taxpayer Service and Debt Management Information under Open Discussion.
MOTION TO AMEND CARRIED.
25. UTE COMMITTEES
m/s B. Campbell/C. Aylward
Be it resolved that the attached Committee changes be approved and take effect
once the RVPs that have been offered LRO positions (Kent MacDonald and Linda
Cassidy) assume their LRO duties.
- Recorded Vote #42. MOTION CARRIED.
President Bannon thanked Sister Linda Cassidy and Brother Kent MacDonald for
their contribution at Council and expressed that she was expecting their creativity
and energy to carry over to their staff job. She added that as the
head of the organization, she was comfortable with the work they will accomplish
as part of the staff in the National Office.
Members of Council also thanked Sister Cassidy and Brother MacDonald for their
contribution over the years and mentioned that it was certainly a loss for
Council, but a tremendous gain for the organization and wished them the best
in their new functions.
Brother MacDonald and Sister Cassidy thanked everyone on Council for their
support and good words and went on to say that it had been a privilege to work
with the Executive Council members and for the organization. They added
that they took the opportunity while it arose and that they were looking forward
to the new challenges as Labour Relations Officers.
The meeting adjourned at 12:15 p.m.
| ____________ |
____________ |
Betty Bannon
National President |
Bob Campbell
1st Vice-President |
Recorded Votes
|
