MINUTES OF THE EXECUTIVE COUNCIL
MARCH 30-31 & APRIL 3, 2004
TUESDAY, MARCH 30, 2004
MORNING SESSION
1. CALL TO ORDER OF THE REGULAR MEETING
The meeting was called to order at 9:00 hours. B. Bannon was presiding.
In attendance: Denis Lalancette, Bob Campbell, Pamela Abbott, Terry Dupuis,
Gary Esslinger, Kent MacDonald, Nick Stein, Diana Gee, Chris Aylward, Sabri
Khayat, Marcel Bertrand, Linda Cassidy, Mike Lefebvre and Pierrette Labrie.
2. HOURS OF SESSION OF THE REGULAR MEETING
m/s G. Esslinger/C. Aylward
That the hours of session be as follows:
Tuesday: 9:00 - 11:45; 1:15 - 04:00 - 5:00 open discussion
Wednesday: 9:00 - 11:45; 1:15 - 05:00
Sunday: 9:00 - 12:00;
• MOTION CARRIED.
3. ADOPTION OF AGENDA
m/s T. Dupuis/D. Gee
That the agenda be adopted with the following additions:
Open discussion
21. Union Development Course (P. Abbott)
22. WSIB Coverage for Union Activists (D. Gee)
23. Compensation Delivery Model (G. Esslinger)
24. UTE Scholarship Definition of a Child (K. MacDonald)
25. Subsidy (L. Cassidy)
26. Sick Leave as a Staffing Issue (G. Esslinger)
27. Dual Employment (K. MacDonald)
28. Telework Agreement for Field Workers (B. Bannon)
• MOTION CARRIED.
4. ADOPTION OF MINUTES OF THE PREVIOUS MEETINGS
m/s D. Gee/C. Aylward
That the minutes of the Executive Council Meeting of December 2003 be
adopted.
That the minutes of the Special Executive Council Meeting of January 2004
be adopted.
• Recorded Vote #1. MOTION CARRIED.
Sister Bannon turned the Chair over to Brother Campbell.
5. PRESIDENT FOLLOW UP ITEMS (Appendix A)
m/s B. Bannon/D. Gee
That the president Follow Up items be adopted.
• Recorded Vote #2. MOTION CARRIED.
6. REPORT OF THE PRESIDENT (Appendix B)
m/s B. Bannon/D. Lalancette
That the report of the President be adopted.
• Recorded Vote #3. MOTION CARRIED.
The meeting recessed at 11:45 a.m.
Afternoon Session
The afternoon session began at 1:15 p.m. with Sister Bannon in the chair.
Notice of motion was served by brother G. Esslinger.
Notice of motion was served by brother Chris Aylward.
Sister Bannon resumed the chair.
7. REPORT OF THE FIRST NATIONAL VICE-PRESIDENT (Appendix C)
m/s Bob Campbell/D. Lalancette
That the report of the First National Vice-President be adopted.
• Recorded Vote #4. MOTION CARRIED.
8. REPORT OF THE SECOND NATIONAL VICE-PRESIDENT (Appendix D)
m/s D. Lalancette/B. Campbell
That the report of the Second Vice-President be adopted.
• Recorded Vote #5. MOTION CARRIED.
9. REPORT OF THE REGIONAL VICE-PRESIDENTS (Appendix E)
m/s N. Stein/C. Aylward
That the activity report of the Regional Vice-Presidents be adopted.
• Recorded Vote #6. MOTION CARRIED.
Sister Bannon turned the Chair over to Brother Campbell.
10. REPORT OF THE EXECUTIVE COMMITTEE (Appendix F)
m/s B. Bannon/C. Aylward
That the report of the Executive Committee be adopted.
• Recorded Vote #7. MOTION CARRIED.
Sister Bannon resumed the chair.
11 a) REPORT OF THE STAFFING COMMITTEE (Appendix G)
m/s K. MacDonald/L. Cassidy
That the report of the Staffing Committee be adopted.
• Recorded Vote #8. MOTION CARRIED.
11 b) REPORT OF THE BY-LAW COMMITTEE (Appendix H)
m/s C. Aylward/P. Abbott
That the report of the By-Laws Committee be adopted.
m/s C. Aylward/S. Khayat
Recommendation #1
Be it resolved that Regulation 1 (1.1) (d) be amended to change Ottawa
Head Office to Ottawa Headquarters and to change Ottawa District Office
to Ottawa Taxation Services Office.
• Recorded Vote #9. MOTION CARRIED.
That the whole report be adopted.
• Recorded Vote #10. MOTION CARRIED.
11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE (Appendix I)
m/s S. Khayat/C. Aylward
That the report of the Technological Change Committee be adopted.
• Recorded Vote #11. MOTION CARRIED.
11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE
(Appendix J)
m/s D. Gee/P. Abbott
That the report of the Employee Assistance Program be adopted.
• Recorded Vote #12. MOTION CARRIED.
Notice of motion was served by brother Campbell to amend the agenda.
m/s G. Esslinger/D. Gee
That item 39 - Donation to Local 50031 - be added to New Business.
m/s C. Aylward/N. Stein
That item 29 - National Joint Committee - be added to Open Discussion.
m/s B. Campbell/P. Abbott
That item 40 - Office Space - be added to New Business.
m/s B. Campbell/P. Abbott
That item 41 - Computer Line Item - be added to New Business.
MOTION CARRIED.
11 e) REPORT OF THE HEALTH AND SAFETY COMMITTEE (Appendix K)
m/s C. Aylward/D. Lalancette
That the report of the Health and Safety Committee be adopted.
• Recorded Vote #13. MOTION CARRIED.
11 f) REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE (Appendix L)
m/s L. Cassidy/T. Dupuis
That the report of the EO Committee be adopted.
• Recorded Vote #14. MOTION CARRIED.
11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE (Appendix M)
m/s P. Abbott/D. Lalancette
That the report of the Honours and Awards Committee be adopted.
• Recorded Vote #15. MOTION CARRIED.
11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE (Appendix N)
m/s N. Stein/M. Bertrand
That the report of the Workforce Adjustment Committee be adopted.
• Recorded Vote #16. MOTION CARRIED.
11 i) REPORT OF THE HARASSMENT COMMITTEE (Appendix O)
m/s M. Bertrand/D. Gee
That the report of the Harassment Committee be adopted.
• Recorded Vote #17. MOTION CARRIED.
11 j) REPORT OF THE FINANCE COMMITTEE (Appendix P)
m/s B. Campbell/P. Abbott
That the report of the Finance Committee be adopted.
• Recorded Vote #18. MOTION CARRIED.
11 k) REPORT OF THE COMMUNICATIONS COMMITTEE (Appendix Q)
m/s B. Campbell/C. Aylward
That the report of the Communications Committee be adopted.
• Recorded Vote #19. MOTION CARRIED.
Open Discussion Period – 4:00 p.m.
The Council members discussed the items under that section.
The meeting recessed at 5:00.
WEDNESDAY, MARCH 31, 2004
MORNING SESSION
The meeting was called to order at 9:00 hours. Sister B. Bannon was presiding.
11 l) REPORT OF THE BARGAINING COMMITTEE (Appendix R)
m/s D. Lalancette/N. Stein
That the report of the Bargaining Committee be adopted.
• Recorded Vote #20. MOTION CARRIED.
12. ADOPTION OF FINANCIAL STATEMENTS (Appendix S)
m/s B. Campbell/P. Abbott
That the Financial Statements of February 2004 be postponed.
MOTION CARRIED.
13. EXPENSE CLAIMS OVER 90 DAYS
m/s B. Campbell/L. Cassidy
That the 2 expense claims over 90 days be accepted.
• Recorded Vote #21. MOTION CARRIED.
That an additional expense claim over 90 days be accepted.
MOTION CARRIED ON A SHOW OF HANDS.
14. COLLECTIVE BARGAINING
Brother Lalancette talked about putting in place possible strike strategies.
He also mentioned the excellent pressure tactics used by the locals to
show the employer their displeasure with respect to bargaining. Brother
Lalancette presented a document giving a retrospective of the bargaining
process. The document will be distributed to all the participants at the
Presidents’ Conference later during the week. A discussion took place
on the topic.
15. DONATION – NATIONAL FEDERATION OF THE BLIND
m/s T. Dupuis/L. Cassidy
Whereas The Union of Taxation Employees is and has always been a Large
force and supporter behind Equity issues; and
Whereas the National Federation of the Blind hold AGM's each year in different
parts of the Country; and
Whereas many of our members around the country belong to The National
Federation of the Blind.
Be it resolved that The Union of Taxation Employees donate $1000.00 to
assist members of this organization in attending the annual 2004 AGM in
Saskatoon.
• Recorded Vote #22. MOTION CARRIED.
16. EARPHONES
m/s D. Lalancette/G. Esslinger
Whereas it is not easy to hear the different speakers via translation,
especially when we are inconvenienced by the type of earphones available;
and
Whereas some types of earphones promote hearing and protect the ear; and
Whereas when we attend conferences in regions other than large centres,
only Y-shaped earphones are available, which are very uncomfortable; and
Whereas in addition to the discomfort, there is also the health and safety
issue (with the y, the sound goes directly into our ears and the ends go
right into the ears).
Be it resolved that the UTE obtain for each Local 2 sets of earphones
of the kind that hang on the ears (see models 240); and
Be it further resolved that the UTE obtain these earphones as with promotional
sale items.
m/s K. MacDonald/N. Stein
That this motion be referred to the EO Committee with the following instructions.
That the EO Committee meet with the technician of Electronic Language
Communications (ELC) to look for better earphones and to look in the possibility
of purchasing better earphones. The committee is to come back at the next
June Council meeting with recommendation(s).
MOTION TO REFER CARRIED.
17. CONFERENCES AND OTHER PSAC ACTIVITIES
m/s D. Lalancette/S. Khayat
Whereas at conferences and other meetings requiring the Components to
make a selection for determining the participants; and
Whereas the selection often needs to be made in too short a time frame,
which causes errors that negatively, even seriously, impact members.
Be it resolved that the UTE President propose to the PSAC in the appropriate
forum that the PSAC establish a redress mechanism for meetings, conferences
and activities requiring the Components to determine (select) the participants
when the time frame for doing so is short.
Redress example: H&S Conference: could add 1 or 2 observers
• Recorded Vote #23. MOTION DEFEATED.
18. UTE OWNER’S MANUAL AND ACHIEVEMENT BOOK
m/ D. Lalancette/
Withdrawn by the mover.
19. DISCIPLINARY ACTION FOR UNION REPRESENTATIVES
m/ D. Lalancette/
Withdrawn by the mover.
20. DONATION - STREET CAT RESCUE PROGRAM
m/s T. Dupuis/K. MacDonald
Whereas Saskatoon has an animal welfare program called Saskatoon Street
Cat Rescue Program Inc; and
Whereas this welfare program is run solely on donations from the
public and other organizations.
Be it resolved that the Union of Taxation
Employees make a donation of $600.00 for the year 2004 to assist in the
continued success of this charitable organization for the welfare of
stray and homeless cats.
Be it resolved that the Union of Taxation Employees make a donation of
$600.00 for the year 2005 to assist in the continued success of this charitable
organization for the welfare of stray and homeless cats.
m/s K. MacDonald/P. Abott
That this motion be divided to deal with 1 year at the time.
MOTION TO DIVIDE CARRIED.
Be it resolved that the Union of Taxation Employees make a donation of
$600.00 for the year 2004 to assist in the continued success of this charitable
organization for the welfare of stray and homeless cats.
• Recorded Vote #24. MOTION CARRIED.
Be it resolved that the Union of Taxation Employees make a donation of
$600.00 for the year 2005 to assist in the continued success of this charitable
organization for the welfare of stray and homeless cats.
• Recorded Vote #25. MOTION DEFEATED.
21. DONATION - SASKATOON SPCA
m/ T. Dupuis/
Motion defeated for lack of a seconder.
Whereas Saskatoon has an organization called Saskatoon Society for the
Prevention of Cruelty to Animals; and
Whereas this organization runs mostly on donations for the public and
other organizations.
Be it resolved that the Union of Taxation Employees donate $600.00 for
the year 2004 and $600.00 for the year 2005 to help in the running of this
worthwhile organization.
22. FORMULA FOR REGIONAL BUDGET
m/s P. Abbott/D. Gee
Whereas a formula is not part of the record that determines allocations
of the Regional Budget.
Be it resolved that the Finance Committee develop a formula for the Regional
Budget allocations that will look at the # of locals, # of members, the
geographical area, and the cost of travel between locals.
• Recorded Vote #26. MOTION CARRIED.
23. DUTY TO ACCOMMODATE COURSE
m/s P. Abbott/D. Gee
Whereas currently UTE does not provide a formal course for duty to accommodate;
Be it resolved that the Duty to Accommodate Course provided by PSAC be
eligible for funding under the educational budget.
• Recorded Vote #27. MOTION CARRIED.
24. SPONSORSHIP – N.W.O. AMATEUR WRESTLING
m/s K. MacDonald/C. Aylward
Be it resolved that UTE Sponsor the North Western Ontario Amateur Wrestling
Corporation in the amount of $345.00.
• Recorded Vote #28. MOTION CARRIED.
12.a) ADOPTION OF FINANCIAL STATEMENTS (Appendix S)
m/s B. Campbell/P. Abbott
That the Financial Statements of February 29, 2004 be adopted.
• Recorded Vote #29. MOTION CARRIED.
12.b) ADOPTION OF AUDITED FINANCIAL STATEMENTS (Appendix S)
m/s B. Campbell/P. Abbott
That the Audited Financial Statements of December 31, 2003 be adopted.
• Recorded Vote #30. MOTION CARRIED.
25. DONATION - CANADIAN
CANCER SOCIETY “RELAY FOR LIFE”
m/s K. MacDonald/N. Stein
Whereas members of Local 00020 and employee’s of the Thunder Bay
TSO participate in Thunder Bay’s annual “Relay for Life”.(This
years event is June 18th, 2004); and
Whereas each participates goal is to raise a minimum of $100.00 in donations.
Be it resolved that UTE donate $50.00 per cancer survivor (to a maximum
of 10) to the Canadian Cancer Society for each cancer survivor from the
Thunder Bay TSO who participates in this years relay for life.
• Recorded Vote #31. MOTION CARRIED.
26. SPONSORSHIP – TARBUTT STREET SOCCER
m/s K. MacDonald/N. Stein
Whereas UTE has sponsored this league the past two years in the amount
of $500.00.
Be it resolved that the UTE continue to sponsor the Tarbutt Street Soccer
this youth soccer league for 2004 in the amount of $400.00.
• Recorded Vote #32. MOTION CARRIED.
27. LOCAL OFFICER’S ADVANCED TRAINING COURSE
m/s P. Abbott/G. Esslinger
Be it resolved that UTE develop a local officer’s advanced training
course.
• Recorded Vote #33. MOTION DEFEATED.
28. PER DIEM
m/s B. Campbell/T. Dupuis
13.2.1 (6) new
Where meals are provided and consumed by Officers of the Executive Council
while on union business authorized by UTE, their per diem will be reduced
by the meal rate shown in (5) above for the applicable meal supplied.
13.2.2 (3) new
Where meals are provided and consumed by members of UTE who are not Officers
of the Executive Council while on union business authorized by UTE, their
per diem will be reduced by the meal rate shown in 13.2.1 (5) above for
the applicable meal supplied.
• Recorded Vote #34. MOTION DEFEATED.
29. THE ARTHRITUS SOCIETY/JOINTS IN MOTION
m/s T. Dupuis/L. Cassidy
Whereas UTE has donated/sponsored other people in this worthwhile Charity,
The Arthritus Society/Joints in Motion;
Whereas each participant in this Marathon are to raise $5600.00 for The
Arthritus Society.
Be it resolved that UTE donate/sponsor Michelle Bracke of Saskatoon Saskatchewan
in the amount of $300.00
• Recorded Vote #35. MOTION CARRIED.
30. SPONSORSHIP – ROCKLAND U-12 SOCCER TEAM
m/s C. Aylward/L. Cassidy
Whereas UTE have sponsored the Rockland U-12 girls soccer team in the
past and;
Whereas the association has requested sponsorship again this year.
Be It resolved that UTE sponsor the Rockland U-12 soccer team in the amount
of $500.00.
• Recorded Vote #36. MOTION CARRIED.
31. DONATION – GLOBAL YOUNG LEADERS CONFERENCE
m/s N. Stein/T. Dupuis
Whereas Jessica Alleva of Windsor, Ontario will be one of ten youth delegates
from Canada to attend the Global Young Leaders Conference in Washington
DC and New York City in the summer of 2004; and,
Whereas Jessica is the daughter of longtime UTE member Harry Alleva of
the UTE Windsor Local; and,
Whereas the cost for Jessica to attend this conference is $2,375 US.
Be it resolved that UTE donate $1000 to Jessica for her to represent Canada
at this prestigious event.
• Recorded Vote #37. MOTION CARRIED.
32. COSMOPOLITAN LEARNING CENTRE
m/s G. Esslinger/P. Abbott
Whereas UTE is in the current of making donations to charitable organizations
to increase our visibility; and
Whereas it is beneficial to provide this support to our members but to
our communities as a whole; and
Whereas UTE National sponsored similar donations in 2003 for the same
purpose; and
Whereas this is a contribution solely given credit and recognition to
UTE and greatly appreciated by the Centre and local community.
Be it resolved that UTE provide a donation of $1000.00 to the Cosmopolitan
Learning Centre to purchase computer equipment.
(This Agency develops and delivers day program services for person with
disabilities that focus on social, recreational, vocational, employment,
and health needs of the individual.)
• Recorded Vote #38. MOTION CARRIED.
33. NON-UTE EVENTS - EDUCATIONAL COURSE
m/s G. Esslinger/D. Gee
Whereas the UTE has limited specialized educational courses, which only
deal with certain issues; and
Whereas Duty to Accommodate, Human Rights issues, Privacy issues, are
increasing; and
Whereas Non-UTE Events educational courses need the approval of Executive
Council.
Be it resolved that educational course Human Rights in the Unionized Workplace
offered by the Centre of Labour Management added to the list of Non-UTE
Events.
• Recorded Vote #39. MOTION CARRIED.
34. DONATION – BANTAM GIRLS CANADIAN FASTPITCH CHAMPIONSHIPS, WINNIPEG
m/s
G. Esslinger/D. Gee
Whereas the Bantam Girls Canadian Fastpitch Championships for Bantam age
groups will be held in Winnipeg , Manitoba from August 4-8, 2004 ; and
Whereas this is not only a worthwhile cause, it would also get the UTE
name out nationally.
Be it resolved that UTE purchase a sponsorship in the amount of $1,000.00.
• Recorded Vote #40. MOTION CARRIED.
35. DONATION – BOSTON MARATHON
m/s G. Esslinger/D. Gee
Whereas Khalid has run competitively for years in Long Distance Running;
and
Whereas Khalid has been involved strongly in his Local on Local Executive
council for several years; and
Whereas it is important that UTE support our members who compete in events
and are willing to promote UTE in competition.
Be it Resolved that UTE sponsor Khalid Ahmed of Local 50021 to run in
the 2004 Boston Marathon in the amount of $250.00
• Recorded Vote #41. MOTION CARRIED.
36. SUBSIDY
m/ L. Cassidy/
Withdrawn by the mover.
37. EDUCATION
m/s L. Cassidy/T. Dupuis
Whereas the developing Membership Activism Course is the first step in
educating our locals;
Whereas there is still a need to assist the local executives in understanding
their roles and responsibilities; and
Whereas the PSAC had a Local Officer Advanced Training course that was
well received but rarely offered.
Be it resolved that UTE develop a two day modified version of the Local
Officer Advanced Training course and that this course be recognized under
our National Education Program.
• Recorded Vote #42. MOTION CARRIED.
38. WANUSKEWIN AWARENESS EVENT
m/s G. Esslinger/D. Gee
m/s N. Stein/K. MacDonald
That this motion be postponed till Sunday to get additional information
from the mover.
MOTION TO POSTPONE CARRIED.
39. DONATION - MEMBER LOCAL 50031
m/s G. Esslinger/D. Gee
Whereas a member of Local 50031, WTC lost her home and all family belongings
in a recent fire; and
Whereas due to financial restraints there was no insurance on the home
and belongings.
Be it Resolved that UTE donate $500. to support this sister and her family.
m/s T. Dupuis/C. Aylward
That the amount be increased to $1000.00.
MOTION CARRIED.
Be it Resolved that UTE donate $1000. to support this sister and her family.
• Recorded Vote #43. MOTION CARRIED.
40. OFFICE SPACE
m/s B. Campbell/S. Khayat
That this motion be postponed till Sunday to get more information from
the mover.
MOTION CARRIED.
41. COMPUTER LINE ITEM
m/s B. Campell/P. Abbott
Be it resolved that the Computer Line Item be approved for over spending
in the amount of $24,000.00.
• Recorded Vote #44. MOTION CARRIED.
Open Discussion Period – 3:45 p.m.
The Council members discussed the items under that section.
The meeting recessed at 5:00.
SATURDAY, APRIL 3TH, 2004
AFTERNOON SESSION
The Executive Council meeting was called to order at 4:00 hours with Sister
Bannon in the chair.
Brother Bertrand and his alternate brother Pelletier were absent with
permission.
38. WANUSKEWIN AWARENESS EVENT
m/s G. Esslinger/D. Gee
Whereas UTE wholly supports the legislation and purpose of Employment
Equity;
Whereas UTE realizes that education and awareness events are key to bridging
understanding between all members;
Whereas Regina CANE (Committee for the Awareness of Native Employment)
was created by our members for our members;
Whereas this June 19 and 20th the CANE is hosting an event at the Wanuskewin
Heritage Park in Saskatoon for Regina UTE members and their families; and
Whereas the Regina Local 40022 is donating $300.00 to this excellent event
which is providing better understanding of the history, values, customs,
aspirations, beliefs, diversity of Aboriginal peoples.
Be it resolved that UTE National make a donation of $1,000. to cover costs
pertaining to travel and expenses
• Recorded Vote #45. MOTION CARRIED.
40. OFFICE SPACE
m/s B. Campbell/C. Aylward
Be it resolved that the following action plan be approved:
- A needs analysis for current and future space will be completed and
sent to Council.
- A confirmation of space availability within the
PSAC building will be made.
- A review of space outside of the PSAC
building will be made.
- As soon as they are ready, recommendations,
including costing, will be sent to the Council for a vote via e-mail.
- Authorize
the expenditure of any reasonable costs to complete 1 through 3. (eg:
floor plan design, real estate fees to search for properties, etc.)
• Recorded Vote #46. MOTION CARRIED.
ITEM FROM THE PRESIDENTS’ CONFERENCE
1. YOUTH
m/ K. MacDonald/
That this motion be ruled out of order because of what is stipulated in
our By-Law 6 Section 5 (j).
Section 5 - Presidents Conference
(j) members of UTE in good standing may attend as observers at their own
expense;
The Chair ruled the motion out of order.
Whereas the youth involvement during the March 2002 President’s
Conference was deemed a great success; and
Whereas we need our Union to take steps to ensure successorship within
the UTE.
Be it resolved that UTE fully fund one (1) youth members from each
local at the September 2004 President’s Conference.
2. STAFFING
m/s S. Khayat/D. Lalancette
Whereas the costs related to staffing are very high; and
Whereas inventories should be used to staff positions continuously and
within reasonable periods of time; and
Whereas the CCRA attempts by every means possible to reduce its operating
costs;
Be it resolved that the National President or a representative of the
Executive Council use every means possible to convince head office that,
when there is a staffing freeze or any other control measure or process
intended to delay the appointment of candidates, inventories be extended
for an equivalent period of time.
Recorded Vote #47. MOTION CARRIED.
Open Discussion Period – 4:15 p.m.
The Council members discussed the items under that section.
m/s P. Abbott/T. Dupuis
That the meeting be adjourned.
MOTION CARRIED.
The meeting adjourned at 5:00 p.m.
_____________________
Betty Bannon
National President |
_____________________
Bob Campbell
First National Vice-President |
|
