MINUTES OF THE EXECUTIVE COUNCIL
JUNE 7 - 10, 2004
MONDAY, JUNE 7, 2004
MORNING SESSION
1. CALL TO ORDER OF THE REGULAR MEETING
The meeting was called to order at 9:00 hours. President Betty Bannon
was in the chair. In attendance: Denis Lalancette, Bob Campbell, Pamela
Abbott, Terry Dupuis, Shawn Bergeron, Kent MacDonald, Nick Stein, Diana
Gee, Chris Aylward, Sabri Khayat, Marcel Bertrand, Linda Cassidy, Mike
Lefebvre and Pierrette Labrie.
President Bannon asked that a moment of silence be observed in memory
of the members who passed away.
2. HOURS OF SESSION OF THE REGULAR MEETING
m/s C. Aylward/D. Gee
That the hours of session be as follows:
Monday: 9:00 - 11:45, 1:15 - 4:00 - 5:00 open discussion
Tuesday: 9:00 - 11:45; 1:15 - 5:00
Wednesday: 9:00 - 11:45; 1:15 - 5:00
Thursday: 9:00 - 11:45; 1:30 - 4:00 NUMC
• MOTION CARRIED.
3. ADOPTION OF AGENDA
m/s D. Lalancette/S. Khayat
That the agenda as printed plus the following additions be adopted:
Open discussion
15. Pre-arrange seating at conferences (K. MacDonald)
16. Presidents’ Conferences (C. Aylward)
17. Mansfield & Rodney Printing (C. Aylward)
• MOTION CARRIED.
Point of privilege – Kent MacDonald
Brother MacDonald referred to a donation that UTE made to the N.W.O. Wrestling
Club and passed around some pictures of the member’s daughter who
wrestled at the Ontario Winter Games and won a silver medal. She is wearing
the team jacket with the UTE logo.
The point of privilege was well received by the President.
Point of privilege – Nick Stein
Brother Stein announced that a member from the Windsor Local brother Wayne
Pyke died of a heart attack last week and that the moment of silence observed
earlier was very appropriate.
The point of privilege was well received by the President.
The President added that a member from the Ottawa TC Local had died from
a heart attack at the workplace and two other members passed away recently
Noël Lachance from Sherbrooke and Gil Folkedahl from the Pacific region.
Sister Bannon rose on a point of privilege and read a note from Brother
Ian Daykin who attended the 2004 Graduate Program of the Labour College
of Canada:
"Through you to Executive Council and each and every member of UTE,
I want to thank you so much for the opportunity of attending the 2004 Graduate
Program of the Labour College of Canada. It has truly been a wonderful
experience that I highly recommend to all union activists. I will endeavour
to share what I have learned with those in my local, and at every opportunity
available to me. In Solidarity, Ian Daykin."
4. ADOPTION OF MINUTES
OF THE PREVIOUS MEETINGS
m/s M. Bertrand/N. Stein
That the minutes of the Executive Council Meeting of March 2004 and the
recorded vote of April 16, 2004 held by e-mail be adopted.
• Recorded Vote #1. MOTION CARRIED.
First National Vice-President Campbell assumed the chair.
5. PRESIDENT FOLLOW UP ITEMS (Appendix A)
m/s B. Bannon/D. Gee
That the President Follow Up items be adopted.
• Recorded Vote #2. MOTION CARRIED.
6. REPORT OF THE PRESIDENT (Appendix B)
m/s B. Bannon/D. Lalancette
That the report of the President be adopted.
• Recorded Vote #3. MOTION CARRIED.
President Bannon resumed the chair.
7. REPORT OF THE FIRST NATIONAL VICE-PRESIDENT (Appendix C)
m/s Bob Campbell/D. Lalancette
That the report of the First National Vice-President be adopted.
• Recorded Vote #4. MOTION CARRIED.
8. REPORT OF THE SECOND NATIONAL VICE-PRESIDENT (Appendix D)
m/s D. Lalancette/B. Campbell
That the report of the Second Vice-President be adopted.
• Recorded Vote #5. MOTION CARRIED.
9. REPORT OF THE REGIONAL VICE-PRESIDENTS (Appendix E)
m/s C. Aylward/M. Bertrand
That the activity report of the Regional Vice-Presidents be adopted.
• Recorded Vote #6. MOTION CARRIED.
First National Vice-President Campbell assumed the chair.
10. REPORT OF THE EXECUTIVE COMMITTEE (Appendix F)
m/s B. Bannon/C. Aylward
That the report of the Executive Committee be adopted.
m/s B. Bannon/D. Lalancette
Recommendation 1: (changes to the Protocol of Mourning)
NEW
Former Executive Council Member: A card expressing condolences on behalf
of the Union will be signed by the National President and sent to the
next of kin. If specified by the family, a suitable floral wreath in
red and white or a contribution shall be made to the designated charity
in the amount of one hundred dollars ($100.00). The President or their
designate shall attend the funeral.
(3) ADD AT THE BEGINNING
For the purpose of this Protocol, Immediate Family is defined as: father, mother
(or alternatively stepfather, stepmother, or foster parent), brother, sister,
spouse (including common-law spouse resident with the employee), child (including
child of common-law spouse), stepchild or ward of the employee, grandchild,
father-in-law, mother-in-law, and relative permanently residing in the employee’s
household or with whom the employee permanently resides.
(4) Life Member; A card expressing condolences on behalf of the Union
will be signed by the National President and sent to the next of kin. If
specified by the family, a suitable floral wreath in red and white or a
contribution shall be made to the designated charity in the amount of one
hundred dollars ($100.00). The President or their designate shall attend
the funeral.
NEW
Former Local Officer; A card expressing condolences on behalf of the Union
will be signed by the National President and sent to the next of kin.
(7) Member killed on the job; A card expressing condolences on behalf of
the Union will be signed by the National President and sent to the next
of kin. If specified by the family, a suitable floral wreath in red and
white or a contribution shall be made to the designated charity in the
amount of one hundred dollars ($100.00). The President or their designate
shall attend the funeral.
NEW
General; on a case by case basis, the President may decide on an alternate
form of acknowledgement other than what is specified above.
RENUMBER ALL AS APPROPRIATE.
• Recorded Vote #7. MOTION CARRIED.
Recommendation 2:
Be it resolved that minors will only be allowed in any UTE Hospitality
Suite if they are accompanied by an adult UTE member or UTE Staff and it
is before 7:00 PM.
m/s K. MacDonald/S. Bergeron
That the recommendation be referred back to the committee with instructions
to change the time from 7:00 p.m. to 9 p.m.
• MOTION TO REFER CARRIED.
President Bannon resumed the chair.
The meeting recessed at 11:45 a.m.
Afternoon Session
The afternoon session began at 1:15 p.m. with President Bannon in the
chair.
11 a) REPORT OF THE STAFFING COMMITTEE (Appendix G)
m/s K. MacDonald/L. Cassidy
That the report of the Staffing Committee be adopted.
• Recorded Vote #8. MOTION CARRIED.
11 b) REPORT OF THE BY-LAW COMMITTEE (Appendix H)
m/s C. Aylward/D. Gee
That the report of the By-Laws Committee be adopted.
• Recorded Vote #9. MOTION CARRIED.
11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE (Appendix I)
m/s S. Khayat/P. Abbott
That the report of the Technological Change Committee be adopted.
• Recorded Vote #10. MOTION CARRIED.
11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE
(Appendix J)
m/s S. Bergeron/D. Gee
That the report of the Employee Assistance Program be adopted.
m/s K. MacDonald/S. Khayat
That the report be referred back to the committee with instructions that
the words in the June 2003 EAP report be reflected in paragraph two (2).
• MOTION TO REFER ADOPTED.
11 e) REPORT OF THE HEALTH AND SAFETY COMMITTEE (Appendix K)
m/s C. Aylward/D. Lalancette
That the report of the Health and Safety Committee be adopted.
• Recorded Vote #11. MOTION CARRIED.
11 f) REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE (Appendix L)
m/s L. Cassidy/T. Dupuis
That the report of the EO Committee be adopted.
Recommendation 1
It would be our recommendation that UTE does some checking with Key Industries
to see what costs they could get for UTE headphones and that if the
cost prove reasonable that the sale of these headphones could be done
via " Bob's
Boutique".
• Recorded Vote #12. MOTION CARRIED.
That the whole report be adopted as presented.
• Recorded Vote #13. MOTION CARRIED.
11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE (Appendix M)
m/s P. Abbott/T. Dupuis
That the report of the Honours and Awards Committee be adopted.
• Recorded Vote #14. MOTION CARRIED.
11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE (Appendix N)
m/s N. Stein/M. Bertrand
That the report of the Workforce Adjustment Committee be adopted.
• Recorded Vote #15. MOTION CARRIED.
11 i) REPORT OF THE HARASSMENT COMMITTEE (Appendix O)
m/s M. Bertrand/D. Gee
That the report of the Harassment Committee be adopted.
• Recorded Vote #16. MOTION CARRIED.
11 j) REPORT OF THE FINANCE COMMITTEE (Appendix P)
m/s B. Campbell/P. Abbott
That the report of the Finance Committee be adopted.
Recommendation 1
The Committee is recommending the following formula be used for the division
of the regional Budgets Starting for the year 2005:
Percentage based on 50% of the budget allocated 1% per local, 10% of the
budget allocated based on the percentage of total members and the final
40% of the budget for travel allocated by a combination of a 2% baseline
and other factors. If the number of locals increases then the percentage
of the members will be reduced so that every local will always have 1%
of the budget.
m/ S. Bergeron/
That this recommendation be referred back to the committee with instruction
to overspent the line item in order for each region to receive the same
amount of money.
The President ruled the referring out of order because the intent of the
recommendation is not to change the budget allocation but to divide it
accordingly.
Open Discussion Period – 4:00 p.m.
The Council members discussed the items under that section.
The meeting recessed at 5:00.
TUESDAY, JUNE 8, 2004
MORNING SESSION
The meeting was called to order at 9:00 hours. President Bannon was in
the chair.
Continuation of item 11 j) REPORT OF THE FINANCE COMMITTEE (Appendix P)
Recommendation 1
Percentage based on 50% of the budget allocated 1% per local, 10% of the
budget allocated based on the percentage of total members and the final
40% of the budget for travel allocated by a combination of a 2% baseline
and other factors. If the number of locals increases then the percentage
of the members will be reduced so that every local will always have 1%
of the budget.
• Recorded Vote #17. MOTION CARRIED.
That the report be adopted as a whole.
• Recorded Vote #18. MOTION CARRIED.
11 k) REPORT OF THE COMMUNICATIONS COMMITTEE (Appendix Q)
m/s B. Campbell/S. Khayat
That the report of the Communications Committee be adopted.
• Recorded Vote #19. MOTION CARRIED.
11 l) REPORT OF THE BARGAINING COMMITTEE (Appendix R)
m/s D. Lalancette/N. Stein
That the report of the Bargaining Committee be adopted.
• Recorded Vote #20. MOTION CARRIED.
12. ADOPTION OF FINANCIAL STATEMENTS (Appendix S)
m/s B. Campbell/P. Abbott
That the financial statements of April 30, 2004 be adopted.
• Recorded Vote #21. MOTION CARRIED.
13. EXPENSE CLAIMS OVER 90 DAYS
None at this time.
14. COLLECTIVE BARGAINING
A discussion took place.
Continuation of item 11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE
(Appendix J)
m/s S. Bergeron/D. Gee
That the report of the Employee Assistance Program be adopted as amended.
To add the following words from the June 2003 EAP report.
" that the role of the referral agents is very different than that
of a union representative. I do not believe that union representatives
should be (or could be) referral agents. We are trained to give advice,
to guide, to resolve situations, to speak on behalf of our members, to
represent, to intervene, etc…Referral agents cannot do any of these
roles. It would be very difficult to listen to someone and not offer to
help resolve his or her situation ".
• Recorded Vote #22. MOTION CARRIED.
First Vice-President Campbell assumed the chair.
Continuation of item 10. REPORT OF THE EXECUTIVE COMMITTEE (Appendix F)
m/s
B. Bannon/C. Aylward
That the report of the Executive Committee be adopted as amended.
Recommendation 2:
Be it resolved that minors will only be allowed in any UTE Hospitality
Suite if they are accompanied by an adult UTE member or UTE Staff and it
is before 8:00 PM.
• Recorded Vote #23. MOTION DEFEATED.
That the report be adopted as a whole.
• Recorded Vote #24. MOTION CARRIED.
President Bannon assumed the chair.
President Bannon asked the Council members to provide their Regional action
plans to the Executive Committee.
15. DONATION – ALBERTA FEDERATION OF LABOUR KIDS CAMP
m/s T. Dupuis/L. Cassidy
Be it Resolved that the Union of Taxation Employees donates $1000. to
help support Children from the Edmonton Local 30025 to attend the Alberta
Federation of Labour Kids Camp.
m/s B. Campbell/D. Gee
That the motion be amended to read $500 in order to have money left for
other donations.
• MOTION TO AMEND CARRIED.
Be it Resolved that the Union of Taxation Employees donates $500. To help
support Children from the Edmonton Local 30025 to attend the Alberta Federation
of Labour Kids Camp.
• Recorded Vote #25. MOTION CARRIED.
16. NEW LOCAL
m/s C. Aylward/B. Campbell
Whereas the Headquarters Policy and Planning Branch have met the requirements
of UTE Regulation 2; and
Whereas the RVP is satisfied that the vote conducted May 25, 26 and 27,
2004 is valid; and
Whereas the Headquarters Policy and Planning Branch has confirmed an interim
executive.
Be It Resolved that Headquarters Policy and Planning Branch be recognized
as a new local under Regulation 1 within the National Capital Region.
• Recorded Vote #26. MOTION CARRIED.
17. DONATION – "LES CASTORS DE BELOEIL"
m/s S. Khayat/M. Bertrand
Be it resolved that UTE donate the amount of $1000. to the softball team "Les
castors de Beloeil" to help them to cover part of the expenses for
the preparation of their activity for the year 2004.
• Recorded Vote #27. MOTION CARRIED.
18. DONATION - CANADIAN CANCER SOCIETY “RELAY FOR LIFE”
m/s L. Cassidy/D.Gee
Whereas members of Local 90000 participate in St John’s annual “Relay
for Life”.(This years event is Sept 18th, 2004); and
Whereas each participates goal is to raise a minimum of $100.00 in donations.
Whereas this team used to enter as a CRA team but would prefer to enter
as a UTE team
Whereas the team is willing to wear UTE logo’s and carry the banner
during the relay
Be it resolved that UTE donate $50.00 per UTE member to a maximum of 10
who participates in this years relay for life.
• Recorded Vote #28. MOTION CARRIED.
19. AMENDMENT TO REGULATION 13.9(9) (J)
m/s B. Campbell/K. MacDonald
Be it resolved that regulation 13.9 (9) (J) be amended to read:
(j) Residence Expense: Members of the Executive Council (excluding the
President) shall receive twice yearly a residence expense to be paid in
the months of June and December an amount of $100.00 per month.
• Recorded Vote #29. MOTION CARRIED.
Second National Vice-President Lalancette assumed the chair.
20. COMPUTER LINE ITEM
m/s B. Campbell/S. Khayat
Whereas the National President requires access to her e-mail and the files
contained within on a continuous basis:
Whereas our IT systems cannot be synchronized to allow this when she is
away from the national office:
Whereas our research indicates the only way we can provide the National
President with continuous and synchronized access to her files is by providing
her with an appropriate laptop and two docking stations:
Be it resolved that the computer line item be over spent up to the amount
required to purchase:
One Toshiba M100 laptop
Two docking stations (office and residence)
One USB Zip Drive for backups.
• Recorded Vote #30. MOTION CARRIED.
President Bannon resumed the chair.
Open Discussion Period – 4:00 p.m.
The Council members discussed the items left under that section.
The meeting recessed at 5:00 p.m. and will reconvene Thursday at 10 a.m.
THURSDAY, JUNE 10, 2004
MORNING SESSION
The meeting was called to order at 10:00 hours with President Bannon in
the chair.
The Executive Council reviewed the agenda items for the National Union
Management Consultation Meeting to be held in the afternoon.
The meeting adjourned at 11:30 a.m.
| __________________________________________________________________ |
Betty Bannon
National President |
Bob Campbell
First National Vice-President |
Votes Recorded
|
