MINUTES OF THE EXECUTIVE COUNCIL
DECEMBER 6-9, 2004
MONDAY, DECEMBER 6, 2004
MORNING SESSION
1. CALL TO ORDER OF THE REGULAR MEETING
The meeting was called to order at 9:00 hours. President Betty Bannon
was in the chair. In attendance: Denis Lalancette, Bob Campbell, Pamela
Abbott, Terry Dupuis, Shawn Bergeron, Kent MacDonald, Nick Stein, Diana
Gee, Chris Aylward, Sabri Khayat, Marcel Bertrand, Linda Cassidy, Mike
Lefebvre and Pierrette Labrie.
Council met before hand to discuss the Council schedule for the upcoming
year and the President when over some of the deadlines for the 2005 National
Convention as follows:
- February 24, Names of Delegates to the Pre-Convention Committees
- March 12, Resolutions for convention (12:00 noon)
- April 12, Names of Convention Delegates and Observers
- April 22-24, Pre-Convention Committees
- July 13-16, National Convention
An informal meeting was held with the National Office Staff to go over
important event dates for 2005 and to discuss the schedule for the Membership
Activism and Staffing Courses for 2005. The dates for the courses will
be made available at a later date.
The meeting recessed at 2:30 p.m.
TUESDAY, DECEMBER 7, 2004
MORNING SESSION
The meeting was called to order at 9:00 hours. Brother Campbell, First
National Vice-President assumed the chair in the absence of the National
President.
2. HOURS OF SESSION OF THE REGULAR MEETING
m/s C. Aylward/D. Gee
That the hours of session be as follows:
Monday: 9:00 - 11:45; 1:15 - 5:00
Tuesday: 9:00 - 11:45; 1:15 - 4:00 - 5:00 open discussion
Wednesday: 9:00 - 11:45; 1:15 - 5:00
Thursday: 9:00 - 11:45; 1:15 - 5:00 or closure of business
• MOTION CARRIED.
3. ADOPTION OF AGENDA
m/s S. Khayat/C. Aylward
That the agenda as printed plus the following additions be adopted:
Open discussion
5. Return to work protocol (D. Lalancette)
6. Bar Code (K. MacDonald)
7. Ratification Votes (S. Bergeron)
8. Final Report Harassment (D. Gee)
9. AUMI Québec (S. Khayat)
10. Newfoundland (L. Cassidy)
11. Pay Increase for judges (D. Lalancette)
12. CRA Appeals Division (K. MacDonald)
13. Designated Employees (S. Khayat)
14. Bad faith negotiation CRA (D. Lalancette)
• MOTION CARRIED.
4. ADOPTION OF MINUTES OF THE PREVIOUS MEETINGS
m/s T. Dupuis /S. Khayat
That the minutes of the Executive Council Meeting of October 2004 be adopted.
• Recorded Vote #1. MOTION CARRIED.
m/s D. Gee/C. Aylward
That item 5 and 6 be postponed until President Bannon returns from a doctor
appointment.
• MOTION CARRIED.
Second Vice-President Lalancette assumed the chair while Brother Campbell
presented his report.
7. REPORT OF THE FIRST NATIONAL VICE-PRESIDENT (Appendix C)
m/s B. Campbell/T. Dupuis
That the report of the First National Vice-President be adopted.
• Recorded Vote #2. MOTION CARRIED.
First National Vice-President Campbell resumed the chair.
8. REPORT OF THE SECOND NATIONAL VICE-PRESIDENT (Appendix D)
m/s D. Lalancette/D. Gee
That the report of the Second Vice-President be adopted.
• Recorded Vote #3. MOTION CARRIED.
9. REPORT OF THE REGIONAL VICE-PRESIDENTS (Appendix E)
m/s T. Dupuis/C. Aylward
That the activity report of the Regional Vice-Presidents be adopted.
• Recorded Vote #4. MOTION CARRIED.
m/s P. Abbott/S. Bergeron
That item 10 be postponed until President Bannon returns.
MOTION CARRIED.
11 a) REPORT OF THE STAFFING COMMITTEE (Appendix G)
m/s K. MacDonald/L. Cassidy
That the report of the Staffing Committee be adopted.
• Recorded Vote #5. MOTION CARRIED.
11 b) REPORT OF THE BY-LAW COMMITTEE (Appendix H)
m/s C. Aylward/S. Khayat
That the report of the By-Laws Committee be adopted.
• Recorded Vote #6. MOTION CARRIED.
11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE (Appendix I)
m/s S. Khayat/S. Bergeron
That the report of the Technological Change Committee be adopted.
• Recorded Vote #7. MOTION CARRIED.
11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE
(Appendix J)
m/s S. Bergeron/D. Gee
That the report of the Employee Assistance Program
be adopted.
• Recorded Vote #8. MOTION CARRIED.
5. PRESIDENT FOLLOW UP ITEMS (Appendix A)
m/s B. Bannon/D. Lalancette
That the President Follow Up items be adopted.
• Recorded Vote #9. MOTION CARRIED.
Second National Vice-President Lalancette assumed the chair in the absence
of Brother Campbell.
6. REPORT OF THE PRESIDENT (Appendix B)
m/s B. Bannon/D. Gee
That the report of the President be adopted.
• Recorded Vote #10. MOTION CARRIED.
10. REPORT OF THE EXECUTIVE COMMITTEE (Appendix F)
m/s B. Bannon/C. Aylward
That the report of the Executive Committee be adopted.
• Recorded Vote #11. MOTION CARRIED.
President Bannon resumed the chair.
11 e) REPORT OF THE HEALTH AND SAFETY COMMITTEE (Appendix K)
m/s C. Aylward/N. Stein
That the report of the Health and Safety Committee
be adopted.
• Recorded Vote #12. MOTION CARRIED.
11 f) REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE (Appendix L)
m/s L. Cassidy/T. Dupuis
That the report of the EO Committee be adopted.
m/s L. Cassidy/T. Dupuis
That both old and new members of the committee attend the National EO
Conference next January in Ottawa.
MOTION CARRIED.
Recommendation #1
Aboriginal Peoples
Representative, Southwestern Ontario
Shirley Baker
Alternate, Rocky Mountains
Danial Curotte
Visible Minorities
Representative, Atlantic
Joe Parris
Alternate, Rocky Mountains
May Nieuwenkamp
Women
Representative, Pacific
Cindy Little
Alternate, Greater Toronto
Robin Johnson
Persons with disabilities
Representative Quebec
Louis Verreault
Alternate, Northern & Eastern Ontario
Michael Tanguay
Gay & Lesbians
Representative
Chris Davis
Alternate NCR
Loree-Ann Huard
m/ D. Gee/
That all committee members be changed.
Motion lost for a lack of seconder.
m/s K. MacDonald/D. Gee
Motion to divide to deal with each group separately.
MOTION TO DIVIDE DEFEATED.
• Recorded Vote #13. MOTION CARRIED.
That the report be adopted as a whole.
• Recorded Vote #14. MOTION CARRIED.
11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE (Appendix M)
m/s P. Abbott/T. Dupuis
That the report of the Honours and Awards Committee be adopted.
• Recorded Vote #15. MOTION CARRIED.
11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE (Appendix N)
m/s N. Stein/M. Bertrand
That the report of the Workforce Adjustment Committee be adopted.
• Recorded Vote #16. MOTION CARRIED.
11 i) REPORT OF THE HARASSMENT COMMITTEE (Appendix O)
m/s M. Bertrand/D. Gee
That the report of the Harassment Committee be adopted.
• Recorded Vote #17. MOTION CARRIED.
11 j) REPORT OF THE FINANCE COMMITTEE (Appendix P)
m/s B. Campbell/P. Abbott
That the report of the Finance Committee be adopted.
m/s B. Campbell/P. Abbott
Recommendation no. 1
(A) That the following regulations be amended as follows:
13.5.1 (2) The travel grants for locals shall normally be the cost
of a Latitude Class airfare without receipt. Any Airfare other than as described
herein shall have prior approval of the President or in their absence the
1st Vice President.
13.5.1 (3) At the request of the conference organizers Council may approve
travel grants for locals to be the cost of a Fun
Class Airfare (as of the
date of the advances) without receipt. Any Airfare other than as described
herein shall have prior approval of the President or in their absence the
1st Vice President.
13.5.2 (1) Travel expenses for all others including staff shall be the
actual cost incurred. However, if the cost exceeds a Fun
Class Airfare without receipt, prior approval is required of the President or in their
absence the 1st Vice President.
13.3 (5) An approved advance for any member including staff shall only
include costs for travel, hotel and per diem. The travel portion of the
advance shall normally be one half Latitude Class
airfare. Any other airfare
shall have prior approval of the President or in their absence the 1st
Vice President.
• Recorded Vote #18. MOTION CARRIED.
Recommendation no. 3
That the following changes be approved for the 2005 budget line items.
(1) That the amount of $50,000.00 be transferred from the line items
Organization and Education: Appeals & ITPR, and $25,000.oo from Professional
fees: Legal to Office Expenses: Newsletter.
(2) That $15,500.00 is transferred from Legal to $10,000.00 to Investments
Management, $1,500.00 to ACPAC and $4,000.00 to the Service Calls line
item.
(3) That executive council approves overspending for the following lines
items.
(1) Conferences: Equal Opportunities
(2) Employee Benefits: Employees
(3) Salaries: Office Staff
(4) Conferences: Presidents’
• Recorded Vote #19. MOTION CARRIED.
Recommendation no. 2
That the attached budget be approved and be forwarded to the 2005 Convention.
Recommendation no. 1 of the Committee (see minutes November 16-18, 2004).
That Regulation 22.1.2(1) The President’s salary shall be $92,000
for 2006, $95,000 for 2007 and $98,000 for 2008.
• Recorded Vote #20. MOTION CARRIED.
Recommendation no. 2 of the Committee.
That there will be a monthly dues increase of 2006, .25 (16.75), 2007,
.25 (17.00), 2008, .25 (17.25). (Note) This will increase revenue by 63,000.00
in 2006, 126,000.00 in 2007, 189,000.00 in 2008. Total 378,000.00.
• Recorded Vote #21. MOTION CARRIED.
Recommendation no. 3 of the Committee.
In order to attempt to avoid a further dues increase, any and all resolutions
resulting in additional costs not considered in the instant budget be funded
from the inappropriate surplus up to one million two hundred and fifty
thousand dollars.
• Recorded Vote #22. MOTION CARRIED.
TELUS PRESENTATON
TELUS made a presentation on the Blackberry 7750 Wireless Handheld. After
discussion, Council decided that there was no immediately need for the
equipment. This requirement may be reviewed after Convention.
The meeting recessed at 5:00 p.m.
WEDNESDAY, DECEMBER 8, 2004
MORNING SESSION
The meeting was called to order at 9:00 hours with President Bannon in
the chair.
(con’d) 11 j) REPORT OF THE FINANCE COMMITTEE (Appendix P)
That the 2006, 2007, 2008 budget be adopted.
• Recorded Vote #23. MOTION CARRIED.
That the report be adopted as a whole.
• Recorded Vote #24. MOTION CARRIED.
11 k) REPORT OF THE COMMUNICATIONS COMMITTEE (Appendix Q)
m/s B. Campbell/S. Khayat
That the report of the Communications Committee be adopted.
• Recorded Vote #25. MOTION CARRIED.
11 l) REPORT OF THE BARGAINING COMMITTEE (Appendix R)
m/s D. Lalancette/N. Stein
That the report of the Bargaining Committee be adopted.
• Recorded Vote #26. MOTION CARRIED.
11 m) REPORT OF THE AD HOC POLITICAL INFORMATION COMMITTEE
(Appendix S)
m/s N. Stein/K. MacDonald
That the report be postponed.
MOTION CARRIED.
12. ADOPTION OF FINANCIAL STATEMENTS
m/s B. Campbell/P. Abbott
That the financial statements of October 31, 2004 be adopted.
• Recorded Vote #27. MOTION CARRIED.
13. EXPENSE CLAIMS OVER 90 DAYS
m/s B. Campbell/C. Aylward
That the expense claims over 90 days be adopted.
• Recorded Vote #28. MOTION CARRIED.
14. COLLECTIVE BARGAINING
A discussion took place.
11 m) REPORT OF THE AD HOC POLITICAL INFORMATION COMMITTEE
m/s N. Stein/K. MacDonald
That the Ad Hoc Political Information Committee be adopted.
• Recorded Vote #29. MOTION CARRIED.
15. APPOINTMENT OF AUDITORS
m/s B. Campbell/P. Abbott
Be it resolved that we appoint Andrew Foreman from the firm Raymond Chabot
Grant Thornton as auditor for fiscal year 2004.
• Recorded Vote #30. MOTION CARRIED.
16. REGIONAL CONFERENCE BUDGET 2005
m/s B. Campbell/P. Abbott
Whereas the Executive council passed a recommendation to change the allocation
of the regions budgets using the following formula:
Percentage based on 50% of the budget allocated 1% per local, 10% of the
budget allocated based on the percentage of total members and the final
40% of the budget for travel allocated by a combination of a 2% baseline
and other factors. If the number of locals increases then the percentage
of the members will be reduced so that every local will always have 1%
of the budget.
Be it resolved that the following be the Regional Budget allocations for
the year 2005
(Total budget amount $310,000.00).
Pacific 11.62% $36,022.00
Rocky Mountain 09.38% $29,078.00
Prairie 07.92% $24,552.00
Greater Toronto 07.33% $22,723.00
Southwestern Ontario 09.39% $29,109.00
Northern & Eastern Ontario 10.74% $33,294.00
National Capital 08.54% $26,474.00
Montréal 10.87% $33,697.00
Québec 10.64% $32984.00
Atlantic 13.57% $42,067.00
Total 100% $310,000.00
(See attached breakout per region)
• Recorded Vote #31. MOTION CARRIED.
17. COSMOPOLITAN LEARNING CENTRE - REGINA SK
m/s S. Bergeron/D. Gee
Be it resolved that UTE provide a donation of $1000.00 to the Cosmopolitan
Learning Centre to purchase computer equipment for the year 2005.
(This Agency develops and delivers day program services for person with
disabilities that focus on social, recreational, vocational, employment,
and health needs of the individual.)
• Recorded Vote #32. MOTION CARRIED.
18. RAINBOW SOCIETY
m/s S. Bergeron/P. Abbott
Whereas the Rainbow Society will host two Dragonboat festivals in 2005,
one in Winnipeg and Brandon, and will display UTE logos on team shirts/hats
and give acknowledgement of the donation it will increase our visibility
Whereas this is a contribution solely given credit and recognition to
UTE and greatly appreciated by two local communities.
Be it resolved that UTE provide a donation of $500.00 to the Rainbow Society
Dragonboat - Dream Team towards team equipment, shirts and/or hats.
(This organization grants wishes to terminally ill children in Manitoba.
The Dream team competes recreationally and consider themselves ambassadors
or hosts to these events as the races are one of Rainbow Society's fundraising
events)
• Recorded Vote #33. MOTION CARRIED.
19. FUNDING OF DELEGATES TO PSAC REGIONAL CONVENTIONS
m/s N. Stein/S. Bergeron
Whereas at the last PSAC Triennial Convention
it was decided to elect both the REVPs & councils at PSAC regional
conventions and;
Whereas UTE opposed this resolution but were unsuccessful in getting
our wording passed and;
Whereas it would be in the best interest of UTE to have our full delegate
count at these conventions for the voting;
Be it resolved that UTE top up the funding for our delegates after
the PSAC funding is applied except where the PSAC fully funds delegates
to the PSAC regional conventions and;
Be It Further Resolved that UTE Executive Council table a resolution
at the next UTE convention that would have the PSAC fully fund delegates
to the regional conventions using the same delegate formula as currently
exists for the PSAC triennial convention.
m/s B. Campbell/C. Aylward
That the motion be divided to deal with the two Be it resolved separately.
MOTION CARRIED.
Be it Resolved that UTE top up the funding for our delegates after the
PSAC funding is applied except where the PSAC fully funds delegates to
the PSAC regional conventions and;
• Recorded Vote #34. MOTION DEFEATED.
Be It Further Resolved that UTE Executive Council table a resolution at
the next UTE convention that would have the PSAC fully fund delegates to
the regional conventions using the same delegate formula as currently exists
for the PSAC triennial convention.
m/s N. Stein/S. Bergeron
Be It Further Resolved that UTE Executive Council table resolutions
at the next UTE Convention that would
1) have the PSAC fully fund delegates
to the regional conventions
2) use the same delegate formula as currently
exists for the PSAC triennial convention.
MOTION CARRIED
• Recorded Vote #35. MOTION CARRIED.
20. CONVENTION HOST COMMITTEE BUDGET
m/s L. Cassidy/B. Campbell
Be it resolved that the attached budget for the 2005 Convention Host Committee
be adopted.
• Recorded Vote #36. MOTION CARRIED.
21. PENTICTON WINTER HAWKS
m/s P. Abbott/N. Stein
Be it resolved that UTE sponsor a $1000 for the Penticton Winter Hawks
novice hockey team for the 2004/2005 hockey season.
Be it further resolved that this amount be paid January 2005.
• Recorded Vote #37. MOTION CARRIED.
22. CHILDREN WITH MUSCULAR DYSTROPHY – JONQUIÈRE LOCAL
m/s D. Lalancette/D. Gee
Whereas the regional office of the Muscular Dystrophy Association for
the Saguenay Lac St-Jean region received assistance from us in 2003 ($3000.00)
and we helped children have wonderful experiences; and
Whereas this office represents the most affected population in the world
with certain forms of muscular dystrophy, due to heredity; and
Whereas this regional office is organizing a Christmas party in December
2004 for children with this disease and their parents, and this regional
office does not receive any grants for this.
Be it resolved that the UTE sponsor this Christmas party with the amount
of $400.00.
• Recorded Vote #38. MOTION CARRIED.
Open Discussion Period – 4:00 p.m.
The Council members discussed the items under that section.
The meeting recessed at 5:00 p.m.
THURSDAY, DECEMBER 9, 2004
MORNING SESSION
The meeting was called to order at 9:30 hours with President Bannon in
the chair.
Council dealt with the remaining items under open discussion.
m/s D. Lalancette/D. Gee
That the following item ‘’Contracting-out’’ be
added to the agenda under open discussion.
• Recorded Vote #39. MOTION CARRIED.
The meeting adjourned at 3:00 p.m.
__________________
Betty Bannon
National President |
__________________
Bob Campbell
First National Vice-President |
Recorded Votes
|
