MINUTES OF THE EXECUTIVE COUNCIL
SEPTEMBER 16-17 & 21, 2003
TUESDAY, SEPTEMBER 16, 2003
MORNING SESSION
1. CALL TO ORDER
The meeting was called to order at 9:00 hours. B. Bannon was presiding. In
attendance: Denis Lalancette, Bob Campbell, Pamela Abbott, Terry Dupuis,
Shawn Bergeron, Kent MacDonald, Nick Stein, Diana Gee, Chris Aylward,
Sabri Khayat, Marcel Bertrand, and Linda Cassidy.
Sister Abbott was absent, the first day, with permission. She was replaced
by Brother Johann Ackermann her alternate.
2. HOURS OF SESSION OF THE REGULAR MEETING
m/s D. Gee/C. Aylward
That the hours of session be as follows:
Tuesday: 9:00 - 11:45; 1:15 - 04:00 - 5:00 open discussion
Wednesday: 9:00 - 11:45; 1:15 - 05:00
Sunday: 9:00 - 11:45;
· MOTION CARRIED.
3. ADOPTION OF AGENDA
m/s S. Khayat/D. Lalancette
That the agenda be adopted with the following additions:
NEW BUSINESS
21. Line Item - Residence Expense (Campbell)
22. Pre-Qualified Pools (Khayat)
Open discussion
12. Corporate Governance (MacDonald)
13. Power Point Presentations (Cassidy)
· Recorded Vote #1. MOTION CARRIED.
4. ADOPTION OF MINUTES OF THE PREVIOUS MEETING
m/s M. Bertrand/D. Gee
That the minutes of the Executive Council Meeting of June 2003 be adopted.
· Recorded Vote #2. MOTION CARRIED.
Brother Campbell assumed the chair.
5. PRESIDENT FOLLOW UP ITEMS (Appendix A)
m/s B. Bannon/D. Lalancette
That the president Follow Up items be adopted.
Recorded Vote #3. MOTION CARRIED.
6. REPORT OF THE PRESIDENT
(Appendix
B)
m/s B. Bannon/D. Gee
That the report of the President be adopted.
Recommendation #1
m/s B. Bannon/D. Lalancette
Whereas the UTE has supplied each local with an e-mail address; and
Whereas it is faster and more efficient to send information electronically;
Be it Resolved that effective October 1, 2003 the National Office sends
all information electronically to the locals, where available, instead of
hard copy mailing.
m/s N. Stein/C. Aylward
That this recommendation be postponed till Sunday to get feed back from
the Locals during the week.
MOTION TO POSTPONE CARRIED.
Sister Bannon resumed the Chair.
The meeting recessed at 11:45 a.m.
Afternoon Session
The afternoon session began at 1:15 p.m. with Sister Bannon in the chair.
7. REPORT OF THE FIRST NATIONAL VICE-PRESIDENT (Appendix
C)
m/s B. Campbell/D. Lalancette
That the report of the First National Vice-President be adopted.
· Recorded Vote #4. MOTION CARRIED.
8. REPORT OF THE SECOND NATIONAL VICE-PRESIDENT (Appendix
D)
m/s D. Lalancette/K. MacDonald
That the report of the Second Vice-President be adopted.
Recorded Vote #5. MOTION CARRIED.
9. REPORT OF THE REGIONAL VICE-PRESIDENTS (Appendix
E)
m/s D. Gee/M. Bertrand
That the reports of the Regional Vice-Presidents activities be adopted.
· Recorded Vote #6. MOTION CARRIED.
That the Addendum to the report of the Alternate RVP from Rocky Mountains
Region be adopted.
· Recorded Vote #7. MOTION CARRIED.
Brother Dupuis served notice to amend the agenda.
Sister Bannon turned the Chair over to Brother Campbell.
10. REPORT OF THE EXECUTIVE COMMITTEE (Appendix
F)
m/s B. Bannon/C. Aylward
That the report of the Executive Committee be adopted.
· Recorded Vote #8. MOTION CARRIED.
m/s T. Dupuis/L. Cassidy
That Item 15 under New Business be dealt with as the first item tomorrow
morning.
MOTION CARRIED.
Sister Bannon left for Toronto to attend a Labour Conference.
11 a) REPORT OF THE STAFFING COMMITTEE (Appendix
G)
m/s K. MacDonald/L. Cassidy
That the report of the Staffing Committee be adopted.
Open Discussion Period – 4:00 p.m.
The Council members discussed the items under that section.
The meeting recessed at 5:00.
WEDNESDAY, SEPTEMBER 17, 2003
MORNING SESSION
The Executive Council meeting was called to order at 9:00 hours with Brother
Campbell in the chair.
Brother Bergeron served notice to amend the agenda.
(continuation of 11 a) REPORT OF THE STAFFING COMMITTEE (Appendix
G)
m/s K. MacDonald/L. Cassidy
That the report of the Staffing Committee be adopted.
· Recorded Vote #9. MOTION CARRIED.
m/s S.Bergeron/C. Aylward
That item 14 EAP Symposium be added to Open Discussions.
MOTION CARRIED.
15. NEW LOCAL – LETHBRIDGE TSO
m/s T. Dupuis/L. Cassidy
Whereas the Lethbridge TSO is over 100 kilometers from the Mother Local
of Calgary; and
Whereas the Lethbridge TSO UTE members signed a petition with 31
members signatures out of 33 members supporting the formation of a new Local;
and
Whereas the Lethbridge TSO UTE members held a vote in favour of a new
local with a unanimous vote of the 31 members that voted on June 24, 2003;
and
Whereas the Regional Vice-President of Rocky Mountains was present and confirmed
the vote.
Be it resolved that Lethbridge UTE members be given the right to become
a Local in the Union of Taxation Employees immediately.
· Recorded Vote #10. MOTION CARRIED UNANIMOUSLY.
11 b) REPORT OF THE BY-LAW COMMITTEE (Appendix
H)
m/s C. Aylward/D. Gee
That the report of the By-Laws Committee be adopted.
· Recorded Vote #11. MOTION CARRIED.
11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE (Appendix
I)
m/s S. Khayat/S. Bergeron
That the report of the Technological Change Committee be adopted.
· Recorded Vote #12. MOTION CARRIED.
11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE (Appendix
J)
m/s S. Bergeron/D. Gee
That the report of the Employee Assistance Program be adopted.
· Recorded Vote #13. MOTION CARRIED.
At request of a Council member, the session went "in-camera".
11 e) REPORT OF THE HEALTH AND SAFETY COMMITTEE (Appendix
K)
m/s C. Aylward/T. Dupuis
That the report of the Health and Safety Committee be adopted.
· Recorded Vote #14. MOTION CARRIED.
11 f) REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE (Appendix
L)
m/s L. Cassidy/T. Dupuis
That the report of the EO Committee be adopted.
· Recorded Vote #15. MOTION CARRIED.
11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE (Appendix
M)
m/s P. Abbott/T. Dupuis
That the report of the Honours and Awards Committee be adopted.
Recommendation #1
That REQUIREMENTS be moved after eligibility and CRITERIA after REQUIREMENTS
Reason: Criteria appear to be misleading for some individuals as they
never submitted the requirements. As well, how the Honours and Awards
Committee will be selecting the candidates should be last.
· Recorded Vote #16. MOTION CARRIED.
Recommendation #2
That we remove Under Requirements “with reference to the financial
need, please explain your circumstances, if you desire”. Change
to “Financial need, please explain your circumstance”.
Reason: Currently financial need is listed under criteria and then
under requirements. Under Criteria were saying that the committee may
look at this but really it is not necessary but under Requirements were asking
them to explain there circumstances but only if they desire. The committee
is requesting that it is a requirement and circumstances are taken into consideration
especially when there is more then 1 application. In most cases,
all scholarship programs request financial need.
· Recorded Vote #17. MOTION DEFEATED.
Recommendation #3
Withdrawn by the mover.
Recommendation #4
That Under Requirements bullet “Proof of Registration”, remove “attendance
may be verified before the granting of the award”. Change to “Attendance
shall be verified before the granting of the award”.
Reason: Per the committee’s report, final acceptance at a university
cannot be done until the final marks are in. As we would like to
have the locals give a presentation of a certificate and a cheque to
the qualified candidate, this cannot be done until the student verifies
the final enrollment.
· Recorded Vote #18. MOTION CARRIED.
Recommendation #5
That we change “your application must be postmarked no later than
May 15th to June 15”. Remove “If your transcript of
your most current academic standing is not available at that time, the
transcript must be postmarked no later than July 7.
Reason: There was not one case that a student could not provide us
with there most current marks per the requirement. The only information
received after that date was final marks which were not considered in the
assessing. The final marks are given to the University in order for
them to get final acceptance, which we are currently asking the candidates
for. As well, there were two cases that a qualified applicant had not
received a response from a school by May 15. The committee would
like to simplify the process for the candidates to have one date.
· Recorded Vote #19. MOTION CARRIED.
Recommendation #6
That under Requirements “Note:” Add “if your submission
is by visual, please provide an explanation of how it meets one of the topics”.
The process that we used this year will be used for a base for next year’s
selection. Although the committee expected to receive more applications
then we did, the numbers allowed us to develop a basis fairly quickly on
how we would do the selection. We do recognize of course that there
may be some alterations for next year, as we do expect more application
since we will be promoting the scholarship through our UTE newsletter.
· Recorded Vote #20. MOTION CARRIED.
That the addendum to the Honours and Awards Committee be adopted.
Whereas, Ian Daykin has been Local President of Edmonton for 10 years
and has been an alternate RVP for Rocky Mountain Region for 6 years;
and
Whereas, Ian has been called on many times by this Component and the PSAC
for help in many matters, from Harassment investigations, to Health and Safety
Adjudication Hearings, and he was a very credible witness for the fight
to keep the MG's in the component as Union members; and
Whereas, Ian has demonstrated to be a true union activist, never fearful
to speak his mind and is a friend to everybody who befriends him; and
Whereas, Ian has a lot of community experience, including being a Mayor
of a small town in Saskatchewan while still working for the Government.
Be it resolved that Ian Daykin be presented with the Godfroy Côté
award at the September 2003 Presidents conference.
· Recorded Vote #21. MOTION CARRIED.
The meeting recessed at 11:45 a.m.
Afternoon Session
The afternoon session began at 1:15 p.m. with Brother Campbell in the chair.
m/s C. Aylward/L. Cassidy
That future letters sent to the candidates be signed by the chair of the
committee.
MOTION CARRIED.
That the report be adopted as a whole.
· Recorded Vote #22. MOTION CARRIED.
11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE (Appendix
N)
m/s N. Stein/C. Aylward
That the report of the Workforce Adjustment Committee be adopted.
· Recorded Vote #23. MOTION CARRIED.
End of "in-camera" session.
11 i) REPORT OF THE HARASSMENT COMMITTEE (Appendix
O)
m/s D. Gee/T. Dupuis
That the report of the Harassment Committee be adopted.
· Recorded Vote #24. MOTION CARRIED.
Brother Lalancette assumed the chair.
11 j) REPORT OF THE FINANCE COMMITTEE (Appendix P)
m/s B. Campbell/P. Abbott
That the report of the Finance Committee be adopted.
· Recorded Vote #25. MOTION CARRIED.
11 k) REPORT OF THE COMMUNICATIONS COMMITTEE (Appendix
Q)
m/s B. Campbell/P. Abbott
That the committee report be adopted.
· Recorded Vote #26. MOTION CARRIED.
Brother Campbell resumed the chair.
11 l) REPORT OF THE BARGAINING COMMITTEE (Appendix
R)
m/s D. Lalancette/N. Stein
That the report of the Bargaining Committee be adopted.
· Recorded Vote #27. MOTION CARRIED.
Brother Lalancette assumed the chair.
12. ADOPTION OF FINANCIAL STATEMENTS (Appendix S)
m/s B. Campbell/S. Khayat
That the Financial Statements of July 31, 2003 be adopted.
· Recorded Vote #28. MOTION CARRIED.
13. EXPENSE CLAIMS OVER 90 DAYS
m/s B. Campbell/P. Abbott
That the expenses claims over 90 days be accepted.
· Recorded Vote #29. MOTION CARRIED.
Brother Campbell resumed the chair.
14. COLLECTIVE BARGAINING
Brother Lalancette did not have anything to add further to his previous
report under Item 11 L. Nevertheless, a discussion took place on that
topic.
16. DONATION TO RED CROSS FOR VICTIMS OF ALBERTA & BC WILDFIRES
m/s T. Dupuis/C. Aylward
Be it resolved that the Union of Taxation Employees donate $1000.00 to the
Red Cross in British Columbia to help support the Victims of Raging Wildfires
of 2003; and
Be it Further Resolved that the Union of Taxation Employees also donate
$1000.00 to the Alberta Red Cross to help support the Victims of the Forest
Fires in Alberta.
m/s L. Cassidy/D. Lalancette
That the motion be amended to change the amount from $1000.00 to $5000.00
for each region.
MOTION TO AMEND CARRIED.
Be it resolved that the Union of Taxation Employees donate $5000.00 to the
Red Cross in British Columbia to help support the Victims of Raging Wildfires
of 2003; and
Be it Further Resolved that the Union of Taxation Employees also donate
$5000.00 to the Alberta Red Cross to help support the Victims of the Forest
Fires in Alberta.
· Recorded Vote #30. MOTION CARRIED.
17. a) GRIEVANCE DATA BANK
m/s T. Dupuis/L. Cassidy
Be it Resolved that the motion Grievance Data Bank that was tabled by Executive
Council in September 2001 be lifted from the table.
· Recorded Vote #31. MOTION CARRIED.
17.b) GRIEVANCE DATA BANK
m/s L. Cassidy/N. Stein (Sept. 01)
Be it Resolved that the National Office look into obtaining software to
support a National Data Bank on grievances.
m/s D. Lalancette/N. Stein
That this motion be referred to the Executive Committee with instructions
to look at the feasibility of obtaining the software.
MOTION TO REFER CARRIED.
18. REMOTE LOCATION FUND
m/s L. Cassidy/N. Stein
Whereas the members located in locations not within a main local do not
believe they reside in remote locations;
Be it resolved that the word “remote" be removed from regulation
25 as follows:
25.1 LOCATION FUND
25.1.1 Location Fund Policy
(1) Locals having members who work in locations situated more than
one hundred (100) kilometers away from the local and who must communicate
with its members by either visiting these locations or bringing activists
from locations to local meetings may access this fund once per calendar year,
for each of its locations.
(2) A budget of ten thousand ($10,000) per year be allotted for this
fund.
25.1.2 Procedure
(1) The local president must submit their request in writing and
receive prior authorization from the President or the Vice-President in
charge of finance.
(2) The request must include the nature of the event and an explanation
of how the local will use the funds.
(3) When the funds are utilized by a member who lives in a separate
location, the local will be reimbursed for two (2) of the following costs:
(a) travel;
(b) accommodation;
(c) per diem; or
(d) loss of wages.
4. The local may also request funding for other forms of communication
or participation of members i.e. conference call, group bussing to events
and any other reasonable situation.
5. When the fund is to be utilized by local executives to visit a
location, UTE will fund two members of the Local Executive to visit the
location.
Be it further resolved that the title of this regulation be changed to "Alternate
Location Fund".
· Recorded Vote #32. MOTION CARRIED.
19. ADDITIONAL FUNDS FOR TRANSLATION
m/s L. Cassidy/N. Stein
That the motion be postponed until Sunday to permit discussion with the
Locals during the week.
MOTION TO POSTPONE CARRIED.
20. REGIONAL DEVELOPMENT FUND
m/s C. Aylward/N. Stein
That the motion be postponed until Sunday to see what happens at the workshops
on the membership questionnaire on Friday afternoon.
MOTION TO POSTPONE CARRIED.
Brother MacDonald assumed the chair in the absence of the 2nd NVP.
21. RESIDENCE EXPENSE
m/s B. Campbell/C. Aylward
Be it Resolved that the line item Residence Expense be increased by $7200.00
to reflect the changes to the regulation.
· Recorded Vote #33. MOTION CARRIED.
Brother Campbell resumed the chair.
22. PREQUALIFIED POOLS
m/ S. Khayat/
That the motion be withdrawn.
MOTION TO WITHDRAW CARRIED.
Open Discussion Period – 4:00 p.m.
The Council members discussed the items under that section. Item 10
was withdrawn by the mover and item 14 EAP Symposium was postponed until
Sunday.
The meeting recessed at 5:00.
SUNDAY, SEPTEMBER 21, 2003
MORNING SESSION
The Executive Council meeting was called to order at 9:00 hours with Sister
Bannon in the chair.
Brother MacDonald served notice to amend the agenda.
Brother Campbell assumed the chair.
6. REPORT OF THE PRESIDENT (Appendix B)
m/s B. Bannon/D. Lalancette
Recommendation #1
Whereas the UTE has supplied each local with an e-mail address; and
Whereas it is faster and more efficient to send information electronically;
Be it Resolved that effective October 1, 2003 the National Office sends
all information electronically to the locals, where available, instead
of hard copy mailing.
m/s N. Stein/C. Aylward
That the recommendation be postponed until the December Council to see if
the website is up and running.
MOTION DEFEATED.
Note: The Friday mailing will not stop. It will provide information
that is not available electronically and that is not of an urgent matter
i.e. reference paper, newspaper articles, etc. It will not be sent every
week if not necessary.
· Recorded Vote #34. MOTION CARRIED.
That the report be adopted as a whole.
· Recorded Vote #35. MOTION CARRIED.
Sister Bannon resumed the chair.
19. ADDITIONAL FUNDS FOR TRANSLATION
m/s L. Cassidy/N. Stein
Withdrawn by the mover with the permission of the seconder.
MOTION CARRIED.
20. REGIONAL DEVELOPMENT FUND
m/s C. Aylward/N. Stein
Withdrawn by the mover with the permission of the seconder.
MOTION CARRIED.
m/s K. MacDonald/L. Cassidy
That item 16 Negotiating Team Members Priority and item 17 Smoking in
the Hospitality Suite be added to Open Discussion Items.
MOTION CARRIED.
ITEMS FROM THE PRESIDENT’S CONFERENCE
1. CEUDA/UTE (Peterborough)
m/s N. Stein/T. Dupuis
Whereas the binding decision by an independent third party was rendered
on February 20, 2003; and
Whereas the transfers of membership resulting from the binding decision
have not been completed.
Be it Resolved that the UTE National President immediately pursue, through
whatever means necessary, the transfers of all members resulting from the
binding decision; and
Be it Resolved that all anomalies be dealt with after all of the membership
transfers have been completed.
Point of order - MacDonald
That the debate be kept on the motion.
The Point of order was well taken by the President.
m/s L. Cassidy/K. MacDonald
That the two Be it Resolved be divided.
MOTION CARRIED.
Be it Resolved that the UTE National President immediately pursue, through
whatever means necessary, the transfers of all members resulting from the
binding decision;
· Recorded Vote #36. MOTION CARRIED.
m/s L. Cassidy/K. MacDonald
Be it Resolved that all anomalies be dealt with after all of the membership
transfers have been completed.
That the motion be tabled.
MOTION TO TABLE CARRIED.
2. ENVIRONICS QUESTIONNAIRE RESULTS (Peterborough)
m/s C. Aylward/K. MacDonald
Whereas the Environics Questionnaire provides a general overview of the
UTE questionnaire results; and
Whereas UTE members/locals/regions may wish to review their respective questionnaire
results.
Be it Resolved that the UTE National make available upon request the complete
questionnaire results that were summarized in the Environics questionnaire
report; and
Be it Further Resolved that the UTE National make available upon
request from the locals and /or regions the detailed questionnaire results
of their respective locals and /or regions, if possible.
m/s L. Cassidy/K.
MacDonald
That the two Be it Resolved be divided.
MOTION TO DIVIDE CARRIED.
Be it Resolved that the UTE National make available upon request the complete
questionnaire results that were summarized in the Environics questionnaire
report;
Point of privilege - Dupuis
Brother Dupuis asked permission to leave to catch his plane and be replaced
by his alternate Brother Daykin.
The Point of privilege was well taken by the President.
· Recorded Vote #37. MOTION DEFEATED.
Be it Further Resolved that the UTE National make available upon request
from the locals and /or regions the detailed questionnaire results of their
respective locals and /or regions, if possible.
m/s K. MacDonald/L. Cassidy
That this item be postponed until October 9, 2003.
MOTION TO POSTPONE DEFEATED.
m/s L. Cassidy/S. Khayat
That the motion be tabled.
MOTION TO TABLE CARRIED.
Open Discussion Items period
A discussion took place on the remaining items.
- Alternate Dispute Seminar
- EAP Symposium
- Negotiating Team Members Priority
- Smoking in the Hospitality Suite
The meeting adjourned at 12:00 noon.
_____________________
Betty Bannon
National President |
_____________________
Bob Campbell
First National Vice-President |
|
