MINUTES OF THE EXECUTIVE COUNCIL
FEBRUARY 25-26, MARCH 2, 2003
TUESDAY, FEBRUARY 25, 2003
MORNING SESSION
1. CALL TO ORDER
The meeting was called to order at 9:00 hours. B. Bannon was presiding. In
attendance: Denis Lalancette, Bob Campbell, Pamela Abbott, Terry Dupuis,
Shawn Bergeron, Kent MacDonald, Nick Stein, Diana Gee, John Young,
Sabri Khayat, Marcel Bertrand, and Linda Cassidy.
2. HOURS OF SESSION OF THE REGULAR MEETING
m/s S. Khayat/J. Young
That the hours of session be as follows:
Tuesday: 9:00 - 11:45 ; 1:15 - 04:00 - 5:00 open discussion
Wednesday: 9:00 - 11:45 ; 1:15 - 05:00
Sunday: 9:00 - 11:45
MOTION CARRIED.
3. ADOPTION OF AGENDA
m/s D. Gee/S. Khayat
That the agenda be adopted with the following additions:
NEW BUSINESS
26. Donation Canadian Junior Baseball (N. Stein)
27. Donations and Promotions (S. Bergeron)
28. Donations Bowling Teams (N. Stein)
29. UTE/CEUDA (K. MacDonald)
Open discussion
9. EAP and Unqualified Counsellors (K. MacDonald)
10. PSAC Insurance (Trafalgar) (K. MacDonald)
11. PS Reform Act (N. Stein)
· MOTION CARRIED.
4. ADOPTION OF MINUTES OF THE PREVIOUS MEETING
m/s T. Dupuis/D. Lalancette
That the minutes of the Executive Council Meeting of December 2002 be adopted.
· Recorded Vote #1. MOTION CARRIED.
Brother Campbell assumed the chair.
5. PRESIDENT FOLLOW UP ITEMS (Appendix A)
m/s B. Bannon/D. Lalancette
That the president Follow Up items be adopted.
· Recorded Vote #2. MOTION CARRIED.
6. REPORT OF THE PRESIDENT (Appendix B)
m/s B. Bannon/D. Gee
That the report of the President be adopted.
The meeting recessed at 11:45 a.m.
Afternoon Session
The afternoon session began at 1:15 p.m. with Brother Campbell in the chair.
· Recorded Vote #3. MOTION CARRIED.
Sister Bannon resumed the Chair.
7. REPORT OF THE FIRST NATIONAL VICE-PRESIDENT (Appendix C)
m/s Bob Campbell/D. Lalancette
That the report of the First National Vice-President be adopted.
· Recorded Vote #4. MOTION CARRIED.
8. REPORT OF THE SECOND NATIONAL VICE-PRESIDENT (Appendix D)
m/s D. Lalancette/J. Young
That the report of the Second Vice-President be adopted.
Recorded Vote #5. MOTION CARRIED.
Open Discussion Period – 4:00 p.m.
The Council members discussed the items under that section.
The meeting recessed at 5:00 .
WEDNESDAY, FEBRUARY 26, 2003
MORNING SESSION
The Executive Council meeting was called to order at 9:00 hours with Sister
Bannon in the chair.
Brother Bergeron served notice to amend the agenda.
9. REPORT OF THE REGIONAL VICE-PRESIDENTS (Appendix E)
m/s D. Gee/S. Khayat
That the reports of the Regional Vice-Presidents be adopted.
· Recorded Vote #6. MOTION CARRIED.
Sister Bannon turned the Chair to Brother Campbell.
10. REPORT OF THE EXECUTIVE COMMITTEE (Appendix F)
m/s B. Bannon/D. Lalancette
That the report of the Executive Committee be adopted.
· Recorded Vote #7. MOTION CARRIED.
Sister Bannon resumed the chair.
11 a) REPORT OF THE STAFFING COMMITTEE (Appendix G)
m/s K. MacDonald/L. Cassidy
That the report of the Staffing Committee be adopted.
· Recorded Vote #8. MOTION CARRIED.
11 b) REPORT OF THE BY-LAW COMMITTEE (Appendix H)
m/s J. Young/S. Khayat
That the report of the By-Laws Committee be adopted.
Recommendation 1
That the following resolutions from the Policy and Procedures manual
be included in a resolution of record regulation. This regulation would not
be numbered and would be named “Resolutions of Record” and
would be an appendix to the regulations.
- Finance Committee recommendations at convention
- Bargaining demands
- Courtesy to non-smokers
- Reallocation of budgeted amounts
- Preservation of environment
- Female representation
- Equal opportunities Committee
- Challenged members
- UTE equal opportunities conference
- Members with disabilities
- Accessibility and disabilities
- Alternative format
- Membership survey
- Leave for executive council members
- Translation of documents
- By-Laws and regulations
- Presidents’ conference evaluation
· Recorded Vote #9. MOTION CARRIED.
Recommendation 2
That the following resolutions be removed. The reason for removing the following
is that they already exist in a regulation.
- Legal Fees
- National Board of Directors
- Terms of nominee from Presidents’ conference to national committees
· Recorded Vote #10. MOTION CARRIED.
Recommendation 3
That the following resolutions be rescinded as they do not exist anywhere
and are not applicable to the organization.
- Equal opportunities newsletter
- Regional conferences on equal opportunities
- National board of directors
- PSAC in-house committees
- Annual meetings – locals
· Recorded Vote #11. MOTION CARRIED.
That the report of the By-Laws Committee be adopted as a whole.
· Recorded Vote #12. MOTION CARRIED.
11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE (Appendix I)
m/s S. Khayat/D. Gee
That the report of the Technological Change Committee be adopted.
· Recorded Vote #13. MOTION CARRIED.
11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE (Appendix
J)
m/s S. Bergeron/D. Gee
That the report of the Employee Assistance Program be adopted.
· Recorded Vote #14. MOTION CARRIED.
11 e) REPORT OF THE HEALTH AND SAFETY COMMITTEE (Appendix K)
m/s D. Lalancette/N. Stein
That the report of the Health and Safety Committee be adopted.
· Recorded Vote #15. MOTION CARRIED.
11 f) REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE (Appendix L)
m/s L. Cassidy/T. Dupuis
That the report of the EO Committee be adopted.
Recommendation 1
That the following dates for the Regional/National Conferences be adopted:
January 16 - 18, 2004 Vancouver
February 6 - 8, 2004 Windsor
April 16 -18, 2004 Saint John
May 7 - 9, 2004 Montréal
November 4 - 7, 2004 National
· Recorded Vote #16. MOTION CARRIED.
Recommendation 2
Be it resolved that the terms of office for current and subsequent EO Committee
Equity representatives be two years.
· Recorded Vote #17. MOTION CARRIED.
That the report of the EO Committee be adopted as a whole.
· Recorded Vote #18. MOTION CARRIED.
11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE (Appendix M)
m/s P. Abbott/T. Dupuis
That the report of the Honours and Awards Committee be adopted.
· Recorded Vote #19. MOTION CARRIED.
m/s S. Bergeron/D. Gee
That item 27 be moved to the first item of new business.
MOTION DEFEATED.
Point of privilege – S. Khayat
Sister Hélène Lemire would like to thank the Council for the
card that was sent to her while she was hospitalized. The comments and
the card were greatly appreciated.
The Point of privilege was well taken by the chair.
11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE (Appendix N)
m/s N. Stein/M. Bertrand
That the report of the Workforce Adjustment Committee be adopted.
· Recorded Vote #20. MOTION CARRIED.
11 i) REPORT OF THE HARASSMENT COMMITTEE (Appendix O)
m/s M. Bertrand/D. Gee
That the report of the Harassment Committee be adopted.
· Recorded Vote #21. MOTION CARRIED.
11 j) REPORT OF THE FINANCE COMMITTEE (Appendix P)
m/s Bob Campbell/P. Abbott
That the report of the Finance Committee be postponed till Sunday.
MOTION CARRIED.
11 k) REPORT OF THE COMMUNICATIONS COMMITTEE (Appendix Q)
m/s B. Campbell/D. Gee
That the committee report be adopted.
· Recorded Vote #22. MOTION CARRIED.
11 l) REPORT OF THE BARGAINING COMMITTEE (Appendix R)
m/s D. Lalancette/N. Stein
That the report of the Bargaining Committee be adopted.
Recommendation 1
That the following amendments be made to Regulation 9 Section 9.2.2.
9.2.2 Duties and Responsibilities
(1) The Committee:
(a) prepares the UTE Program of Demands and forwards them to the PSAC National
Bargaining Committee;
(b) ensures that initial demands from the PSAC National Bargaining Committee
include the demands from UTE and that the Committee returns them to the Component
within a reasonable time to be forwarded to the Locals;
(c) receives and organizes the demands from Locals for the National Bargaining
Committee.
m/s M. Bertrand/T. Dupuis
That the report be referred back to the committee to make appropriate corrections
to the recommendation and report back on Sunday.
MOTION TO REFER CARRIED.
12. ADOPTION OF FINANCIAL STATEMENTS (Appendix S)
m/s B. Campbell/P. Abbott
That the Financial Statements of January 31, 2003 be adopted.
· Recorded Vote #23. MOTION CARRIED.
13. EXPENSE CLAIMS OVER 90 DAYS
None
14. COLLECTIVE BARGAINING
Open discussion took place on that topic.
The meeting recessed at 11:45 a.m.
Afternoon Session
The afternoon session began at 1:15 p.m. with Sister Bannon in the chair.
OLD BUSINESS from December 2002
19. UTE ITEMS BUDGET (Dec. 02)
D. Lalancette/N. Stein Whereas the UTE must be promoted to members;
Whereas the visibility of the UTE, through its items, is an effective way
of promoting it; and
Whereas all the members of the Executive Council are often in touch with
members (e. g., AGM and special meeting).
Be it resolved that an annual budget (2003, 2004, 2005) be granted to each
member of the UTE Executive Council;
Be it further resolved that this budget be in the form of UTE items;
Be it further resolved that the amount of this budget in UTE items be defined
by the members when they debate this resolution (should be approximately
$2,000.00 per year); and
Be it lastly resolved that each member report this budget’s expenses
on the attached sample form, or on any other form chosen by the Executive
Council.
m/s J. Young/S. Khayat
That this item be referred to the Executive Committee and reported back
at the June Executive Council Meeting.
MOTION TO REFER CARRIED.
27. DONATION (Dec. 02)
m/s K. MacDonald/L. Cassidy
Whereas UTE donated $500.00 to The Tarbutt Street Soccer League in 2002,
which gave our union good public exposure.
Be it resolved that UTE donated $500.00 in 2003 to The Tarbutt Street Soccer
League.
· Recorded Vote #24. MOTION CARRIED.
28. ''NON COMMERCIAL'' ACCOMMODATION COSTS (Dec. 02)
m/s S. Khayat/D. Lalancette
Whereas members are authorized and called upon to participate in union activities;
and
Whereas accommodation costs may be incurred to attend authorized union activities;
and
Whereas there may be cases where no commercial accommodation is available
to a member during the period of union activity; and
Whereas it may happen that a member, participating in an authorized union
activity, uses non commercial accommodation.
Be it resolved that “non commercial” accommodation costs be
paid to the member as compensation, at the same rates as those enforced by
Treasury Board, as compensation payment.
m/s M. Bertrand/T. Dupuis
That this item be referred to the Executive Committee and report back in
June.
MOTION TO REFER CARRIED.
29. PSAC/CCRA NATIONAL BARGAINING TEAM (Dec. 02)
m/s D. Lalancette/N. Stein
Whereas recommendations of members of the PSAC/CCRA bargaining team should
be supported by elected members at all levels of the UTE;
Be it resolved that the UTE Executive Council adopt for inclusion in the
UTE By-Laws and Regulations of a provision requiring UTE elected leaders
at all levels to support recommendations of members of the PSAC/CCRA national
bargaining team.
Be it lastly resolved that this request be submitted also to the PSAC. UTE
Executive Council members shall decide how best to submit this request.
· Recorded Vote #25. MOTION DEFEATED.
30. NEGOQUIZZ (Dec. 02)
MS D. Lalancette/N. Stein
Whereas we must try a variety of strategies and activities in order to arouse
UTE members’ interest in their bargaining process;
Whereas we must make communication instinctive, both from the national level
to the local level and vice versa, and continue to develop a variety of communication
tools; and
Whereas we must get members of locals to develop the solidarity we need
among all members.
Be it resolved that the Executive Council authorize a NEGOQUIZZ contest
related to the bargaining process; and
Be it further resolved that the contest be under the responsibility of the
members of the Standing Bargaining Committee; and
Be it further resolved that the contest be held between March XX, 2003 and
April XX, 2003; and
Be it lastly resolved that the awarding of UTE products to a maximum value
of $9,000 be authorized as prizes for the winners.
m/s K. MacDonald/S. Bergeron
That the motion be divided to deal the 2 first "Be it resolved" separately.
MOTION TO DIVIDE CARRIED.
Be it resolved that the Executive Council authorize a NEGOQUIZZ contest
related to the bargaining process; and
Be it further resolved that the contest be under the responsibility of the
members of the Standing Bargaining Committee.
· Recorded Vote #26. MOTION CARRIED.
Be it further resolved that the contest be held between March XX, 2003 and
April XX, 2003; and
Be it lastly resolved that the awarding of UTE products to a maximum value
of $9,000 be authorized as prizes for the winners.
m/s B. Campbell /J. Young
That this part of the motion be referred to the Standing Bargaining Committee.
MOTION TO REFER CARRIED.
31. CONTEST TO ACCOMPANY THE CALL FOR CONTRACT DEMANDS (Dec. 02)
m/s D. Lalancette/N. Stein
Whereas we must encourage members to respond to the call for contract demands;
and
Whereas this is a key element of the bargaining process.
Be it resolved that the UTE Executive Council authorize a contest that will
identify a UTE member who has responded to the call for contract demands;
and
Be it further resolved that this draw be held at a meeting of the National
Bargaining Committee; and
Be it further resolved that the following UTE products be awarded as a prize
to this member: a jacket (black fleece), a cap, a sweater, a document case
and a pencil; and
Be it lastly resolved that this contest be suitably publicized (a photograph
on the Web site and in a news release, and whatever else is considered necessary).
m/s M. Bertrand/S. Khayat
That this motion be tabled.
MOTION TO TABLE DEFEATED.
· Recorded Vote #27. MOTION DEFEATED.
32. UNION-MANAGEMENT BARGAINING MEETING (Dec. 02)
m/s D. Lalancette/N. Stein
Whereas the members of the UTE Executive Committee and of the Standing Bargaining
Committee have expectations with respect to the bargaining process that has
been developing since the Agency was established;
Whereas these expectations should be discussed between the PSAC, the CEUDA,
the CCRA and the UTE;
Be it resolved that a special union-management meeting be scheduled between
the PSAC (UTE, CUEDA) and the CCRA to discuss the bargaining. The meeting
should be perceived as preparatory to the bargaining process;
Be it further resolved that the items to be discussed at this meeting are
(subject to change):
-
Date of the notice to bargain (90 days before expiry of the current
agreement)
-
Objectives of the bargaining process: desire to secure an agreement
before the current agreement expires.
-
Dates for bargaining sessions. Give the negotiators a genuine
mandate to bargain. Appoint people that represent the CCRA. Schedule
dates for bargaining and for the exchange of negotiating positions. Any
other subject considered necessary by the UTE Executive Committee.
Be it further resolved that a meeting between the PSAC, the CEUDA and the
UTE precede the special union-management meeting, to enable the union side
to prepare for it; and
Be it lastly resolved that the UTE be represented at these meetings by the
President, the Vice-President responsible for bargaining, and the Regional
Vice-President and Co-chair of the Standing Bargaining Committee.
m/s M. Bertrand/S. Khayat
That this item be referred to the President.
MOTION TO REFER CARRIED.
NEW BUSINESS
15. COMMITTEE GUIDELINES
m/s B. Campbell/T. Dupuis
That the following committee guidelines be adopted.
General:
The Union of Taxation Employees has 12 Standing Committees. Although
each committee operates relatively autonomously the issues that they deal
with are assigned to them. All agenda items that become the property
of the UTE National Committees are assigned by one of the following: the
Convention, Executive Council, Executive Committee or the National President. The
Committees do not solicit or develop topics. Thus, neither do the
committee members.
Role of Elected Committee Members:
The Presidents’ representative on a committee is accountable to the
body that elected them, namely the Presidents’ Conference. It
is appropriate for the Presidents’ representative to keep the Local
Presidents informed of the work of the committee. It may also be appropriate
for the representative to contact the Local Presidents for their opinions
on an issue that has already been assigned to the committee prior to discussions
taking place at the committee level. It is the representative’s
job to speak on behalf of all Local Presidents while sitting on the committee
regardless of their personal, local or regional opinions. They are
to look out for the interest of the Local Presidents during their term
on the committee.
Equity representatives on the Equal Opportunity committee also have certain
responsibilities to the body that elected them, namely the Executive
Council. Their
accountability is not as direct as the Presidents’ representatives
however. The Chair of the Equal Opportunity Committee will report their
committee work to the Executive Council. It is appropriate for the Equity
representatives to keep their Equity Network informed of the work of the
committee. The main role of the Equity representatives is to bring the
appropriate equity perspective to an issue that has been assigned to the
committee. However, when decisions are being made at the committee level
they are to make them individually on behalf of the entire membership and
not just the UTE equity members. They may speak on behalf of a specific
equity group but they make decisions for the entire membership.
· Recorded Vote #28. MOTION CARRIED.
16. UTE EDUCATIONAL COURSES
m/s D. Gee/T. Dupuis
Whereas the UTE has limited specialized educational courses, which only
deal with certain issues; and
Whereas Duty to Accommodate, Human Rights issues, Privacy issues, are increasing;
and
Whereas Non-UTE educational courses need the approval of Executive Council.
Be it resolved that educational courses offered by Lancaster House be added
to the list of UTE courses.
m/s T. Dupuis/J. Young
That this item be postponed until Sunday in order to get the Education Guidelines.
MOTION TO POSTPONE CARRIED.
17. LOSS OF WAGES
m/s S. Bergeron/D. Gee
Whereas we are a union that believe that all members of UTE are to be treated
equitably and fairly; and
Whereas Alternate RVP's are a valuable asset and upon request assist or
replace RVP's at times. As well as perform various duties within the
Region and within their locals; and
Whereas members of Executive Council shall be entitled to a day off per
Regulation 12.7; and
Whereas alternate RVP's who are attending the February Executive Council
followed by Presidents Conference and attending the Course scheduled for
March 3 to 5th have given freely of their time.
Be it resolved that Alternate Regional Vice Presidents attending February
Executive Council 2003, followed by President's conference and followed by
the Training Course be entitled to a day off per Regulation 12.7.
· Recorded Vote #29. MOTION CARRIED.
18. NON UTE EVENT - CANADIAN ASSOCIATION OF STATUTORY HUMAN RIGHTS (CASHRA)
m/s L. Cassidy/K. MacDonald
Be it resolved that the CASHRA Conference scheduled for May 25-29 in Winnipeg
be approved as a Non UTE Event.
· Recorded Vote #30. MOTION CARRIED.
19. NON UTE EVENT - RAINBOW VISIONS
m/s L. Cassidy/T. Dupuis
Be it resolved that the conference Rainbow Visions: Building a Pan-Canadian
Queer Agenda, scheduled for May 16-19, 2003 in Montreal be approved as a
non UTE event.
· Recorded Vote #31. MOTION CARRIED.
20. SAFE GRAD
m/s L. Cassidy/Bob Campbell
Whereas UTE has been attempting to expand the profile of the Union ; and
Whereas UTE has been attempting to interest Youth in our Organization; and
Whereas the Halifax Local is sponsoring a local high school for Safe Grad;
and
Whereas the Halifax Local would like to see this initiative be sponsored
jointly to demonstrate the strength of our Union .
Be it resolved that UTE donate 300.00 to a high School in the Halifax- Dartmouth
Region to sponsor Safe Grad; and
Be it further resolved that the High School that is to receive this donation
of 300.00 be selected by the Halifax UTE Local.
· Recorded Vote #32. MOTION CARRIED.
21. SASKATOON UTE ANGELS
m/s T. Dupuis/N. Stein
Whereas the Saskatoon Angels Ladies Fastball Team require funding to assist
in paying registration fees, equipment, tournaments, Provincial fees and
National fees for the years 2003, 2004, and 2005; and
Whereas, the Saskatoon Angles would change their names to the Saskatoon
UTE Angels; and
Whereas, they will have the UTE Angels emblazoned on their jerseys.
Be it resolved that the National UTE Component sponsor the Saskatoon UTE
Angels for the next three years at a sponsorship of $1000.00 for each years
of 2003, 2004, and 2005.
· Recorded Vote #33. MOTION CARRIED.
The meeting recessed at 5:00 p.m.
THURSDAY, FEBRUARY 27, 2003
AFTERNOON SESSION
The Executive Council meeting was called to order at 5:00 hours with Sister
Bannon in the chair.
Emergency Item – Youth Members
m/s S. Khayat/D. Lalancette
That we allow overage youth members to attend the caucus reception on Thursday
night and the caucus meeting on Friday morning.
· Recorded Vote # 54. MOTION CARRIED UNANIMOUSLY.
SUNDAY, MARCH 2, 2003
MORNING SESSION
The Executive Council meeting was called to order at 9:00 hours with Sister
Bannon in the chair.
Notice of motion was served by Brother Dupuis to amend the agenda.
Notice of motion was served by Brother Khayat to amend the agenda
(continuation of item 11 j) REPORT OF THE FINANCE COMMITTEE (Appendix P)
m/s Bob Campbell/P. Abbott
That the report of the Finance Committee be adopted.
Recommendation 1
Draft expense guidelines: The committee reviewed the draft guidelines, taking
into consideration comments made during the December Executive council meeting.
The committee makes the following recommendation.
Change (8) to read “All miscellaneous expenses except tips must
be receipted.”
Add: 8(c) Tips: A reasonable amount of tips will be reimbursed, example’s
included bell person at hotels, not included tips at restaurants.
· Recorded Vote #34. MOTION CARRIED.
Recommendation 2
That the line item PSAC convention be overspent in the amount of $10,000.00
to cover additional delegates and costs of the upcoming convention in Montreal.
· Recorded Vote #35. MOTION CARRIED.
That the report of the Finance Committee be adopted as a whole.
· Recorded Vote #36. MOTION CARRIED.
(continuation of item 11 l) REPORT OF THE BARGAINING COMMITTEE (Appendix
R)
m/s D. Lalancette/N. Stein
That the report of the Bargaining Committee be adopted with amended recommendation
as follows:
9.2.2 Duties and Responsibilities
(1) The Committee :
(a) prepares the UTE proposed program of demands and forwards them
to the PSAC;
(b) ensures that demands are solicited from the locals;
(c) receives and organizes the demands from Locals for the National
Bargaining Committee.
· Recorded Vote #37. MOTION CARRIED.
That the report of the Bargaining Committee be adopted as a whole.
· Recorded Vote #38. MOTION CARRIED.
(Continutation of item 16) UTE EDUCATIONAL COURSES
m/s D. Gee/T. Dupuis
Whereas the UTE has limited specialized educational courses, which only
deal with certain issues; and
Whereas Duty to Accommodate, Human Rights issues, Privacy issues, are increasing;
and
Whereas non-UTE educational courses need the approval of Executive Council.
Be it resolved that educational courses offered by Lancaster House be added
to the list of UTE courses.
· Recorded Vote #39. MOTION DEFEATED.
22. DONATION – SOCCER TEAM
m/s J. Young/L. Cassidy
Whereas Rockland Girls under 12 soccer team plays in a competitive league
in communities all over eastern Ontario ; and
Whereas for a donation of $500.00 “Union of Taxation Employees” will
be displayed on the jersey of all players.
Be It Resolved that UTE donate $500.00 to Rockland Girls U12 division team
for the 2003 season.
· Recorded Vote #40. MOTION CARRIED.
23. DONATION - NEWFOUNDLAND FLOOD
m/s K. MacDonald/J. Young
Whereas the flood in Badger, Newfoundland has caused major economical hardship;
and
Whereas the Newfoundland Red Cross is looking for $250,000 in donations
to help with the flood relief.
Be it resolved that UTE donate $5000.00 by overspending the donation line
item to the Newfoundland Red Cross for the flood relief.
· Recorded Vote #41. MOTION CARRIED.
24. VANCOUVER ISLAND TAX SERVICES OFFICE
m/s P. Abbott/
Motion withdrawn by the mover.
Whereas local 20028 members passed a resolution at there February 19, 2003
AGM to change there name from Victoria to Vancouver Island Tax Services Office
of the Canada Customs and Revenue Agency.
Be it resolved that UTE Regulation 1.1(1)(g) be amended to change the
name Victoria to Vancouver Island Tax Services Office.
25. SOUTHERN INTERIOR OF B.C.
m/s P. Abbott/S. Bergeron
Whereas Local 20026 members passed a resolution at there February 18,
2003 AGM to change there name from Penticton to the Southern Interior B.C.
Be it resolved that UTE Regulation 1.1(1)(j) be amended to change the name
Penticton to Southern Interior of B.C.
· Recorded Vote #42. MOTION CARRIED.
26. DONATION – CANADIAN JUNIOR BASEBALL, WINDSOR
m/s N. Stein/T. Dupuis
Whereas the Canadian Baseball Championships for ‘’ ALL ‘’ age
groups will be held in Windsor , Ontario from August 13-25, 2003 ; and
Whereas this is not only a worthwhile cause, it would also get the UTE name
out nationally.
Be it resolved that UTE purchase a sponsorship in the amount of $1250.00.
· Recorded Vote #43. MOTION CARRIED.
27. DONATIONS AND PROMOTIONS OF UTE
m/s S. Bergeron/P. Abbott
That this item be postponed to the last item of business.
MOTION TO POSTPONE CARRIED.
28. DONATION – BOWLING TEAMS
m/s N. Stein/M. Bertrand
Be it Resolved that UTE sponsor two (2) men’s bowling teams in
two (2) leagues in Windsor, Ontario for the 2003-04 season; and
Be it Resolved that this sponsorship be in the form of golf shirts with
the UTE Logo on the front; and
Be it Further Resolved that these shirts, 15 in total, be purchased from
Key Industries with a total price not to exceed $750.00.
· Recorded Vote #44. MOTION CARRIED.
29. UTE/CEUDA
m/s K. MacDonald/
Be it resolved that UTE seek a court injunction no later than Feb 28, 2003
to stop the PSAC from implementing the Nancy Riche decision regarding the
jurisdictional issues between UTE and CEUDA March 1, 2003 .
The chair ruled the motion out of order because the deadline shown is Feb
28, 2003 and that we are now in March.
Brother MacDonald challenged the chair. The chair refused the challenge.
30. NON UTE EVENT – DISABILITY CONFERENCE
m/s N. Stein/B. Campbell
Be it Resolved that the Thunder Bay Disability Conference, April 11-13,
2003 be recognized as a Non-UTE Event.
· Recorded Vote #45. MOTION CARRIED.
Notice of motion was served by Brother MacDonald to amend the agenda.
Items put forward from the Presidents’ Conference : 31, 32 and 33
31. ORIENTATION SESSIONS
m/s K. MacDonald /N. Stein
Be it resolved that all Locals Presidents use their Collective Agreement
if need be and invoke Article 13.05 to make sure that all locals across the
country have orientation sessions in place and to endorse a document
prepared by the National Office to be signed by all 48 Local Presidents.
· Recorded Vote #46. MOTION CARRIED.
m/s T. Dupuis/J. Young
That the item - UTE Voting Procedures - be added to the agenda.
MOTION CARRIED.
m/s S. Khayat/S. Bergeron
That the item - Youth Participation - be added to the agenda.
MOTION CARRIED.
m/s S. Bergeron/N. Stein
That the item - Donation - Summer Games - be added to the agenda.
MOTION CARRIED.
m/s K. MacDonald/L. Cassidy
That item 37 – UTE/CEUDA be added to the agenda.
MOTION CARRIED.
32. TIME OFF FOR RATIFICATION VOTES
m/s L. Cassidy/Nick Stein
Be it Resolved that the PSAC inform CCRA that we do not want an offer of
time off for authorize time off for ratification votes;
Be it Further Resolved that if the CCRA offers the time, that all UTE Locals
not accept the offer.
· Recorded Vote #47. MOTION CARRIED.
33. PSAC CONVENTION ATTIRE
m/s T. Dupuis/N. Stein
Be it resolved that that this body charge the Executive Council to design,
develop and provide UTE caucus attire to all UTE delegates and observers
at the PSAC Convention Triennial 2003.
· Recorded Vote #48. MOTION CARRIED.
34. UTE VOTING PROCEDURES - ADVANCE POLL
m/s T. Dupuis/P. Abbott
Be it resolved that the Policy of the Union of Taxation Employees on the
holding of a strike vote or a ratification vote be amended to allow for an
advanced poll in order to accommodate all members.
· Recorded Vote #49. MOTION DEFEATED.
35. YOUTH PARTICIPATION
m/s S. Khayat/J. Young
Whereas our Union UTE encourages and solicits youths to participate; and
Whereas UTE is mindful of preparing successors for locals; and
Whereas UTE is aware of the financial difficulties that our small locals
face; and
Whereas UTE local 10009’s youngest member participated in the Presidents
Conference at the local’s cost; and
Whereas Local 10009 dues rebate is 220.00$ a month (2 640.00$/year); and
Whereas the cost to have this member represents a prohibitive cost to UTE
local 10009; and
Whereas this local should be allowed a youth delegate the same as other
locals.
Be it resolved that Local 10009’s youngest member be declared their
youth delegate; and
Be it further resolved that the expenses of this delegate be reimbursed
in the same manor as all other youth delegates.
· Recorded Vote #50. MOTION CARRIED.
36. DONATION – SUMMER GAMES 2003
m/s S. Bergeron/D. Gee
Whereas sponsorship and support of minor sport is one of many effective
methods for UTE to support activities and get our name into the community;
and
Whereas this summer the Western Canada Summer Games will be held in Manitoba
with young athletes and spectators in attendance from many provinces including
British Columbia, Alberta, Saskatchewan and Manitoba; and
Whereas for a donation of $250, UTE will have a ½ page ad in the
softball program for all games, as well as for all games played by ‘’Team
Manitoba ’’ for the entire baseball season.
Be it resolved that $250 for sponsorship in the baseball program for the
under 16 girls’ softball for the upcoming 2003 Western Canada Summer
Games.
· Recorded Vote #51. MOTION CARRIED.
37. UTE/CEUDA
m/s K. MacDonald/N. Stein
Be it resolved that UTE seek Judicial Review, no later than March 17, 2003
, of the Nancy Riche decision regarding the jurisdictional issues between
UTE and CEUDA.
· Recorded Vote #52. MOTION DEFEATED.
27. DONATIONS AND PROMOTIONS OF UTE
m/s S. Bergeron/P. Abbott
Whereas the promotion of UTE is considered of interest to our members; and
Whereas there are many worthwhile organizations, charities and requests
for donations and sponsorships; and
Whereas effective, fair and proper use of their monies is a concern.
Be it resolved that the Finance Committee meet to make recommendations to
Executive Council on a process, policy and guidelines before any further
dollars are spent on such promotions to ensure fairness and consistency when
dealing with requests.
· Recorded Vote #53. MOTION CARRIED.
m/s M. Bertrand/S. Khayat
That the meeting be adjourned.
MOTION CARRIED.
The meeting adjourned at 11:45 .
_____________________
Betty Bannon
National President |
_____________________
Bob Campbell
First National Vice-President |
|
