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MINUTES OF THE EXECUTIVE COUNCIL
DECEMBER 1 - 4, 2003

MONDAY, DECEMBER 1st, 2003

CALL TO ORDER OF THE SPECIAL MEETING

The meeting was called to order at 9:00 hours. B. Bannon was presiding. In attendance: Denis Lalancette, Bob Campbell, Pamela Abbott, Terry Dupuis, Shawn Bergeron, Kent MacDonald, Nick Stein, Diana Gee, Chris Aylward, Sabri Khayat, Marcel Bertrand, and L. Cassidy, Mike Lefebvre and Pierrette Labrie. Also attending was the National Office Staff.

The day was allocated to discuss three important subjects: 1) What are the RVPs responsibilities and their priorities and what are they doing in the field? 2) What is the Executive Council vision or direction and how the staff of the National Office can help achieve the organization goals and 3) National Education.

TUESDAY, DECEMBER 2nd, 2003
MORNING SESSION

1. CALL TO ORDER OF THE REGULAR MEETING

The meeting was called to order at 9:00 hours. B. Bannon was presiding. In attendance: Denis Lalancette, Bob Campbell, Pamela Abbott, Terry Dupuis, Shawn Bergeron, Kent MacDonald, Nick Stein, Diana Gee, Chris Aylward, Sabri Khayat, Marcel Bertrand, and Linda Cassidy, Mike Lefebvre and Pierrette Labrie.

2. HOURS OF SESSION OF THE REGULAR MEETING

m/s S. Khayat/D. Lalancette

That the hours of session be as follows:

Tuesday: 9:00 - 11:45; 1:15 - 04:00 - 5:00 open discussion
Wednesday: 9:00 - 11:45; 1:15 - 05:00
Thursday: 9:00 - 11:45; 1:30 – 05:00 NUMC

• MOTION CARRIED.

3. ADOPTION OF AGENDA

m/s D.Gee/M. Bertrand

That the agenda be adopted with the following additions:

NEW BUSINESS

28. Pay Increments (N. Stein)

Open discussion

8. The arrival of Paul Martin (S. Khayat)
9. Client Services (P. Abbott)
10. Performance Evaluations and CAS (D. Gee)
11. PSSRB Complaint (N. Stein)
12. Membership Listing (P. Abbott)

• MOTION CARRIED.

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETING

m/s D. Gee/C. Aylward

That the minutes of the Executive Council Meeting of September 2003 including recorded votes held by e-mail in 2002-2003 be adopted.

• Recorded Vote #1. MOTION CARRIED.

Sister Bannon turned the Chair over to Brother Campbell.

5. PRESIDENT FOLLOW UP ITEMS (Appendix A)

m/s B. Bannon/D. Lalancette

That the president Follow Up items be adopted.

• Recorded Vote #2. MOTION CARRIED.

6. REPORT OF THE PRESIDENT (Appendix B)

m/s B. Bannon/D. Lalancette

That the report of the President be adopted.

• Recorded Vote #3. MOTION CARRIED.

Sister Bannon resumed the chair

7. REPORT OF THE FIRST NATIONAL VICE-PRESIDENT (Appendix C)

m/s Bob Campbell/D. Lalancette

That the report of the First National Vice-President be adopted.

• Recorded Vote #4. MOTION CARRIED.

8. REPORT OF THE SECOND NATIONAL VICE-PRESIDENT (Appendix D)

m/s D. Lalancette/B. Campbell

That the report of the Second Vice-President be adopted.

• Recorded Vote #5. MOTION CARRIED.

9. REPORT OF THE REGIONAL VICE-PRESIDENTS (Appendix E)

m/s T. Dupuis/D. Gee

That the reports of the Regional Vice-Presidents activities be adopted.

• Recorded Vote #6. MOTION CARRIED.

Sister Bannon turned the Chair over to Brother Campbell.

10. REPORT OF THE EXECUTIVE COMMITTEE (Appendix F)

m/s B. Bannon/C. Aylward

That the report of the Executive Committee be adopted.

• Recorded Vote #7. MOTION CARRIED.

Sister Bannon resumed the chair.
.
11 a) REPORT OF THE STAFFING COMMITTEE (Appendix G)

m/s K. MacDonald/L. Cassidy

That the report of the Staffing Committee be adopted.

• Recorded Vote #8. MOTION CARRIED.

11 b) REPORT OF THE BY-LAW COMMITTEE (Appendix H)

m/s C. Aylward/S. Khayat

That the report of the By-Laws Committee be adopted.

m/s C. Aylward/S. Khayat

Recommendation #1

Regulation 3.1

New (6) to read;

If the position of president’s representative on a committee becomes vacant, that position shall be filled by election of the local president’s at the next sitting of the President’s Conference.

Renumber current (6), (7), (8), (9), (10) to (7), (8), (9), (10), and (11)

• Recorded Vote #9. MOTION CARRIED.

Recommendation #2

Regulation 12.9(9)

Add New (j) to read;

Residence Expense: Members of the Executive Council shall receive twice yearly a residence expense to be paid in the months of June and December an amount not to exceed $100.00 per month.

m/s K. MacDonald/B. Campbell

That this recommendation be referred back to the committee with instruction to take out ‘’ not to exceed ‘’.

MOTION TO REFER CARRIED.

Recommendation #3

Regulation 20

Amend 20.1.2(1), 20.1.4(1), to read

The nominee is recommended by a member of a local, Local Officer or an officer of the Executive Council.

• Recorded Vote #10. MOTION CARRIED.

Recommendation #4

Regulation 20

Amend 20.1.2 and 20.1.4

Add new (4) to read

(4) Officers of the Executive Council shall not recommend another officer of the Executive Council.

• Recorded Vote #11. MOTION DEFEATED.

The meeting recessed at 11:45 a.m.

Afternoon Session

The afternoon session began at 1:15 p.m. with Sister Bannon in the chair.

Recommendation #5

Regulation 20

Add new 20.1.7 to read

(1) The nominee is recommended by a member of a local, Local Officer, or an officer of the Executive Council.

The recommendation is submitted, in writing, to the Honours and Awards Committee with all relevant information attached.

(2) The Honours and Awards Committee shall present the nomination with its recommendation at the following meeting of the Executive Council.

(3) An officer of the Executive Council shall not recommend another officer of the Executive Council.

• Recorded Vote #12. MOTION CARRIED.

Recommendation #6

New Regulation

Regulation 28 - Protocol on Mourning

28.1 General

The Union of Taxation Employees is a large family that is occasionally touched by death. The death could be that of a family member of an employee, an elected leader, an employee etc. In all cases there is a need and a desire to show some form of recognition and express condolences in some manner. The following outlines what actions shall be taken in the event of a death within the UTE family.

28.2
(1) Executive Council Member; A card expressing condolences on behalf of the Union will be signed by the National President and sent to the next of kin. A contribution shall be made to the designated charity (if one is identified) in the amount of one hundred dollars ($100.00). If no charity is specified, the one hundred dollars ($100.00) contribution shall be made to the United Way in the deceased’s home community. The Executive Committee shall attend the funeral. The Regional Vice President’s may attend the funeral.

Any staff member of UTE who wishes to attend the funeral service shall be given up to one half day of special leave with pay for attendance at the funeral.

(2) Current Staff of UTE; A card expressing condolences on behalf of the Union will be signed by the National President and sent to the next of kin. A contribution shall be made to the designated charity (if one is identified) in the amount of one hundred dollars ($100.00). If no charity is specified, the one hundred dollars ($100.00) contribution shall be made to the United Way in the deceased’s home community. The President or their designate shall attend the funeral.

Any staff member of UTE who wishes to attend the funeral service shall be given up to one half day of special leave with pay for attendance at the funeral.

(3) Immediate Family Member of the Executive Council or Staff; A card expressing condolences on behalf of the Union will be signed by the National President and sent to the next of kin. A contribution shall be made to the designated charity (if one is identified) in the amount of one hundred dollars ($100.00). If no charity is specified, the one hundred dollars ($100.00) contribution shall be made to the United Way in the deceased’s home community. In the case of the death of a child or spouse, the President or their designate shall attend the funeral.

(4) Life Member; A card expressing condolences on behalf of the Union will be signed by the National President and sent to the next of kin. A contribution shall be made to the designated charity (if one is identified) in the amount of one hundred dollars ($100.00). If no charity is specified, the one hundred dollars ($100.00) contribution shall be made to the United Way in the deceased’s home community.

(5) Honorary Member; A card expressing condolences on behalf of the Union will be signed by the National President and sent to the next of kin. A contribution shall be made to the designated charity (if one is identified) in the amount of one hundred dollars ($100.00). If no charity is specified, the one hundred dollars ($100.00) contribution shall be made to the United Way in the deceased’s home community.

(6) Local Union Officer; A card expressing condolences on behalf of the Union will be signed by the National President and sent to the next of kin. A contribution shall be made to the designated charity (if one is identified) in the amount of one hundred dollars ($100.00). If no charity is specified, the one hundred dollars ($100.00) contribution shall be made to the United Way in the deceased’s home community. The Regional Vice President for the region or their designate shall attend the funeral.

• Recorded Vote #13. MOTION CARRIED.

Recommendation #7

The committee recommends renumbering the regulations as outlined below. This renumbering will allow for ease of reference and will keep regulations of similar nature together. For example renumbering current Reg. 26 to Reg. 5 will keep regulations on convention issues together, and renumbering current Reg. 25 and 27 to Reg. 14 and 15 will keep all regulations dealing with funding together.

Current Regulation	Re-Numbered Regulation
1	1
2	2
3	3
4	4
5	6
6	7
7	8
8	9
9	10
10	11
11	12
12	13
13	14
14	15
15	16
16	17
17	21
18	22
19	23
20	24
21	25
22	26
23	27
24	20
25	18
26	5
27	19

• Recorded Vote #14. MOTION CARRIED.

Recommendation #8

Policy and Procedures Manual

The following be moved from the Policy and Procedures Manual to Appendix A “Resolutions of Records”

Identification of Local Numbers
Salary Freeze for Officers on Full Time Assignment
Leave for Executive Council Members
UTE Strike Structure

The Following be removed from the Policy and Procedures Manual

Master Bargaining Mandate
Union By-Laws
Union Action Unit
Travel Advances
Feasibility Study on the Purchase of a Building
Sexist Language
Union Dues
Appeals 1
Appeals 2
Appeal
Women’s Conferences
Representation At Women’s Conference
National Women’s Conference
Women’s Conference 1
Women’s Conference 2
Collective Bargaining Process
Reimbursement of Expenses
CLC Convention
Day of Rest – Executive Council
Per Diem
Master Bargaining Input Procedures
Corporate Credit Card
Fax
Alternate Regional Vice President
Arbitration or Conciliation
Voting and Ratification Procedures (PSAC)

The Policy and Procedures Manual will consist of the following;

PSAC Regulation 15
Duties of Executives
How to Conduct a Meeting
Aids in Chairing a Meeting
Insurance
Grievances
Grievance Procedure
Nomination and Election of Officers
Meeting or Conference Planners Checklist
Guidelines for Union Management Consultation

• Recorded Vote #15. MOTION CARRIED.

The committee met and agreed to take out the word ‘’ not to exceed ‘’.

Residence Expense: Members of the Executive Council shall receive twice yearly a residence expense to be paid in the months of June and December an amount not to exceed of $100.00 per month.

• Recorded Vote #16. MOTION CARRIED.

That the whole report be adopted.

• Recorded Vote #17. MOTION CARRIED.

11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE (Appendix I)

m/s S. Khayat/D. Gee

That the report of the Technological Change Committee be adopted.

• Recorded Vote #18. MOTION CARRIED.

11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE (Appendix J)

m/s S. Bergeron/D. Gee

That the report of the Employee Assistance Program be adopted.

• Recorded Vote #19. MOTION CARRIED.

11 e) REPORT OF THE HEALTH AND SAFETY COMMITTEE (Appendix K)

m/s C. Aylward/D. Lalancette

That the report of the Health and Safety Committee be adopted.

• Recorded Vote #20. MOTION CARRIED.

11 f) REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE (Appendix L)

m/s L. Cassidy/T. Dupuis

That the report of the EO Committee be adopted.

• Recorded Vote #21. MOTION CARRIED.

11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE (Appendix M)

m/s P. Abbott/K. MacDonald

That the report of the Honours and Awards Committee be postponed.

MOTION TO POSTPONE CARRIED.

11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE (Appendix N)

m/s N. Stein/M. Bertrand

That the report of the Workforce Adjustment Committee be adopted.

• Recorded Vote #22. MOTION CARRIED.

11 i) REPORT OF THE HARASSMENT COMMITTEE (Appendix O)

m/s M. Bertrand/D. Gee

That the report of the Harassment Committee be adopted.

• Recorded Vote #23. MOTION CARRIED.

11 j) REPORT OF THE FINANCE COMMITTEE (Appendix P)

m/s B. Campbell/P. Abbott

That the report of the Finance Committee be adopted.

m/s B. Campbell/P. Abbott

Recommendation #1 – 2003 Budget

That the amount of $5,500.00 be transferred from the line item Appeals & ITPR to the following:

National Office Staffing------------ $2500.00
Miscellaneous-------------------------$3000.00

• Recorded Vote #24. MOTION CARRIED.

Recommendation #2 – 2003 Budget

That the Council approves the overspending of the following line items:

Employee Benefits Employees
Telephone Fax & Internet
Membership Services

• Recorded Vote #25. MOTION CARRIED.

Recommendation #3 – 2004 Budget

The following amounts are added to these line items:

Conferences: Equal Opportunities-----------$127,360.00
Safety & Health----------------$250,000.00

• Recorded Vote #26. MOTION CARRIED.

Recommendation #4 – 2004 Budget

That the amount of $39,200.00 be transferred form the line item Appeals & ITPR to the following:

Employee Benefits President------------------$ 5,000.00
Investment Management-----------------------$10,000.00
ACCPAC--------------------------------------------$ 3,000.00
National Office Staffing-------------------------$ 3,000.00
Miscellaneous-------------------------------------$ 2,000.00
Telephone Fax & Internet----------------------$ 5,000.00
Salaries Vacation Leave------------------------$ 2,000.00
Residence Expense------------------------------$ 7,200.00
National Board of Directors--------------------$ 2,000.00

• Recorded Vote #27. MOTION CARRIED.

Recommendation #5 – 2004 Budget

That the Council approves the overspending of the following line items:

Employee Benefits Employees
Salaries Office Staff
Conferences President

• Recorded Vote #28. MOTION CARRIED.

Recommendation #6 – 2004 Budget

That a new line item NEWSLETTER be created with an approval of overspending for the amount of $110,000.00.

• Recorded Vote #29. MOTION CARRIED.

Recommendation #7

m/s C. Aylward/S. Khayat

That we divide the recommendation to deal with each item from A to H.

MOTION TO DIVIDE DEFEATED.

In regards to the committees’ review of the Computer Hardware and Software Assessment the committee recommends the following:

(A) That the Finance Committee completes an inventory of all of UTE’s assets (i.e. computer software & hardware, Furniture etc). That the completed inventory should be maintained and updated by the Finance section.

(B) That each workstation has a maintenance record kept.

©That the XP licenses are purchase and that we continue in the future to purchase licenses as required.

(D) That given the excess capacity present on virtually all computers in use we recommend that all offices components be installed on each machine, thereby ensuring that all users have access to all program components and that all software CD’S remain at the work stations. That all software updates be installed as they b become available to ensure th43e effective operation of the computer system.

(E) That the President ensure that a formal back-up procedure be established covering the back up process, its frequency, the files to be included, on site and off site storage requirements and security over the back up files.

(F) That the President ensures that a hardware firewall is installed in light of the exposure to unauthorized access that currently exists.

(G) That a follow up audit be completed in the fall of 2004 to review compliance of the audit recommendations.

(H) That the Computer Hardware and Software Assessment be supplied to the members of the executive council.

• Recorded Vote #30. MOTION CARRIED.

Recommendation #8

That the National President ensures that all council members abide with Regulation 6 in regards to regional conference budgets.

• Recorded Vote #31. MOTION CARRIED.

Recommendation #9

That the following be added to Regulation 6:

© The requirement of 6.1 (6) must be met before additional advances under 6.1 (4) will be issued.

• Recorded Vote #32. MOTION CARRIED.

That the whole report be adopted.

• Recorded Vote #33. MOTION CARRIED.

Open Discussion Period – 4:00 p.m.

The Council members discussed the items under that section.

m/s T. Dupuis/S. Khayat

That Item 7 be dealt with right now.

MOTION CARRIED.

The meeting recessed at 5:00.

WEDNESDAY, DECEMBER 3, 2003
MORNING SESSION

The Executive Council meeting was called to order at 9:00 hours with Sister Bannon in the chair.

Brother Campbell was absent with permission to attend a meeting with the employer on NUMC.

11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE (Appendix M)

m/s P. Abbott/K. MacDonald

That the report of the Honours and Awards Committee be adopted.

Recommendation #3

Be it resolved that Allan Robert Bob Campbell be awarded the life membership and be presented at the March 2004 Presidents conference; and

Be it further resolved that the inscription on the plaque be written as Allan Robert (Bob) Campbell.

• Recorded Vote #34. MOTION CARRIED.

Recommendation #1

Remove “With reference to the financial need, please explain your circumstance, if desire.

Change to: “Financial need – if desired, please provide details”

• Recorded Vote #35. MOTION CARRIED.

Recommendation #2

The committee reviewed Regulation 20 inclusively and has recommended a complete rewrite with the following changes:

Regulation No. 20

20.1 REGULATION GOVERNING THE HONOURS AND AWARDS

20.1.1 ADMINISTRATION

1 Nominations listed in this regulation can be recommended by a member of a Local, Local Officer or an officer of the executive council.
2 The committee shall have at least 30 days to review all submissions prior to a making a recommendation to executive council.
3 The Honours and Awards Committee shall present the nomination, with its recommendation, at the following meeting of the Executive Council.

20.1.2 Certificate of Achievement (Al Lough Award)

1 The award shall be a suitably inscribed certificate.

2 Nominees have:

a) demonstrated their commitment to achieving the aims and objectives of UTE and
b) exhibited exemplary service at any level of UTE

20.1.3 Presentation

1) Presentation of this Certificate shall be presented at a Local, Regional or National Event by a Union Official.

20.1.4 Service Pins

1 Service pins of three (3), five (5), ten (10), fifteen (15), twenty (20), twenty-five (25), thirty (30), thirty-five (35) years will be awarded annually by the locals to those members who have served the membership of UTE. Such pins shall be awarded based upon Local member’ recommendation or National Officers’ recommendation.

20.1.5 Presentation shall be presented at a Local, Regional or National Union Event by a union official.

20.1.6 Award of Merit (Godfroy Côté Award)

1 The award shall be a suitably inscribed plaque

2 Nominees have:

a) demonstrated their commitment to achieving the aims and objectives of UTE;
b) exhibited exemplary service at any level of UTE;
c) accumulated service at any level of UTE for a minimum of five (5) years

20.1.7 Presentation

1) Presentation of this award shall be presented at a Local AGM, President Conference, National Conferences by a Local President, National Officer or Chair of Honours and Awards committee wherever feasible

20.1.8 Life Membership

1 The award shall be a suitably inscribed plaque

2 Members shall have all the rights as described in by-law 3, Section 3

3 Members shall be entitled to a UTE ring or an engraved UTE watch

4 Nominees must have;

A demonstrated their commitment to achieving the aims and objectives of UTE; and

B accumulated service at the local and national level of UTE for a minimum of fifteen (15) years; and

C exhibited exemplary service at the local and national level of UTE.

i) Definition of Exemplary Service

1. outstanding
2. serving as an example
3. admirable, commendable, ideal model, praiseworthy or exceptionable

ii) Examples of Exemplary Service

1. founder and organizer of the 1 St UTE National UTE Women's Conference
2. founder and organizer of the 1st UTE National EO Conference
3. organizer of a foundation for Unions to help street kids and homeless people
4. Organizer of a foundation of for Unions to help members who have been terminated from D.I. and are no longer able to work.

20.1.9 Presentation

1) Presentation of this award will be presented at a President’s conference or a National Convention by the chair of the Honours and awards committee or as determined by the committee.
(2) If the nominee is not attending the event, UTE will cover the necessary expenses in order for them to attend to receive their award.

20.1.10 Awards Submission

1) The application should contain the following;

a) Name of the Nominee,
b) Who the submission is from,
c) Introduction of the Nominee,
d) Biography, and
(e) Any tributes to the nominee’s activities in the community and/or achievements within the union organization.

• Recorded Vote #36. MOTION CARRIED.

That the report be adopted as a whole.

• Recorded Vote #37. MOTION CARRIED.

11 l) REPORT OF THE BARGAINING COMMITTEE (Appendix R)

m/s D. Lalancette/N. Stein

That the report of the Bargaining Committee be adopted.

• Recorded Vote #38. MOTION CARRIED.

The meeting recessed at 11:45 a.m.

Afternoon Session

The afternoon session began at 1:15 p.m. with Sister Bannon in the chair.

11 k) REPORT OF THE COMMUNICATIONS COMMITTEE (Appendix Q)

m/s B. Campbell/C. Aylward

That the committee report be adopted.

• Recorded Vote #39. MOTION CARRIED.

Brother Khayat was absent with permission to attend the strike vote of the Outaouais Local.

12. ADOPTION OF FINANCIAL STATEMENTS (Appendix S)

m/s B. Campbell/P. Abbott

That the Financial Statements of October 31st, 2003 be adopted.

• Recorded Vote #40. MOTION CARRIED.

13. EXPENSE CLAIMS OVER 90 DAYS

m/s B. Campbell/T. Dupuis

That the expenses claims over 90 days be accepted.

• Recorded Vote #41. MOTION CARRIED.

14. COLLECTIVE BARGAINING

Brother Lalancette did not have anything to add further to his previous report under Item 11. Nevertheless, a discussion took place on that topic.

15. LOCAL REPRESENTATIVES’ VISIBILITY

m/s T. Dupuis/L. Cassidy

Whereas UTE representatives at the Local level must be visible to be effective; and

Whereas UTE representatives within the Locals are restricted in regards to their visibility; and

Whereas feedback from the recent UTE Questionnaire has indicated a need for increased visibility of our Local representative.

Be it resolved that the UTE create and make available an Identification Symbol for the workstations of our Local Executive Members and Stewards; and

Be it further resolved that this Identification Symbol be designed so that it is as visible as the First Aid Symbol currently used in our workplaces.

m/s L. Cassidy/N. Stein

That this motion be referred to the Executive Committee.

MOTION TO REFER CARRIED.

m/s D. Lalancette/D. Gee

That we discuss item 19 now as Brother Lalancette has to leave.

MOTION CARRIED.

19. MUSCULAR DYSTROPHY - JONQUIERE LOCAL

m/s D. Lalancette/D. Gee

Whereas the Muscular Dystrophy Association has only one regional office in all of Quebec and that this office is in Jonquière for the Saguenay Lac St-Jean region; and

Whereas this office exists because this region’s population has the highest incidence in the world of some forms of hereditary muscular dystrophy; and

Whereas this regional office is planning a Christmas party for December 14 for children with this disease, and their parents (they will attend a theatre performance and a buffet afterwards) and that this regional office receives no subsidies.

Be it resolved that the UTE sponsor this Christmas party in the amount of $3000.00; and

Be is also resolved that this sponsorship be from the 2004 donations budget.

The president ruled out of order the 2nd Be it Resolved as there is money left in the 2003 budget.

• Recorded Vote #42. MOTION CARRIED.

16. MONCTON TSO

m/s L. Cassidy/B. Campbell

Whereas the Moncton TSO is over 150 Kilometers away from their home local of Saint John, UTE Local 60005; and

Whereas the Moncton TSO UTE members signed a petition with 46 members signatures out of 55 members supporting the formation of a new local; and

Whereas the Moncton UTE members held a vote the evening of Nov 4 ,2003 in favour of a new local with a unanimous vote of the 32 members in attendance; and

Whereas the Regional Vice President of the Atlantic was present and confirmed the vote.

Be it resolved that the Union of Taxation Employees approve the formation of a new local representing the UTE members in the Moncton TSO.

• Recorded Vote #43. MOTION CARRIED.

17. DONATION/SPONSORSHIP SASKATOON TSO

m/s T. Dupuis/D. Lalancette

Be it Resolved that the donation/sponsorship request from the Saskatoon TSO be accepted.

• Recorded Vote #44. MOTION DEFEATED.

Brother Lalancette was absent with permission to attend the strike vote of the Outaouais Local.

Brother Stein was absent with permission to attend a briefing on WFA.

18. YOUTH CONFERENCE – ONCE A YEAR

m/s T. Dupuis/C. Aylward

Whereas the Youth Conference was a great success; and

Whereas all of the Youth's that attended from Rocky Mountains Region, are now
active stewards; and

Whereas we need to make sure our Union is still standing when we are no longer here.

Be it resolved that UTE hold a Youth Conference once a year during a Presidents Conference; and

Be it resolved that UTE fully fund one Youth from Each UTE Local to the Youth Conference; and

Be it further resolved that the funding for this Conference be taken out of surplus.

• Recorded Vote #45. MOTION DEFEATED.

20. LOCAL DUES

m/s K. MacDonald/P. Abbott

Whereas By-Law 5 Sections 3 and 4 outlines UTE’s responsibility in the administration of Local dues; and

Whereas an administrative error caused the transfer of 150 members of Local 42 to CEUDA; and

Whereas the correcting of this error is taking longer then expected, thus causing Local 42 a loss of $750.00 per month in it’s local dues. Local 42 monthly dues are $5.00 per member per month.

Be it resolved that as per By-Law 5 Section 4, UTE, if required, reimburse Local 42 $750.00 for every month that the 150 members are not showing on the Local 42 membership list.

Be it further resolved that as per By-Law 5 Section 4, UTE, if required and requested, reimburse dues to any local that has had a reduction of its monthly dues as a result of the administrative error.

• Recorded Vote #46. MOTION CARRIED.

21. QUESTIONNAIRE

m/s K. MacDonald/T. Dupuis

Whereas the Questionnaire Statistical Report/Results were only produced in English.

Be it resolved that the Regional Vice-Presidents be granted approval to provide a copy of the Questionnaire Statistical Reports/Results that they have in their possession to their local presidents who request a copy.

• Recorded Vote #47. MOTION CARRIED.

22. CAPE BRETON

m/s L. Cassidy/T. Dupuis

Whereas UTE is in the current practice of sponsoring teams and or individuals to increase our visibility; and

Whereas it is beneficial to provide this support not only to communities but to our members.

Be it resolved that UTE provide a sponsorship of $500.00 for the Bantam A Boys Hockey in team in Sydney for extra Ice for practice, tournament costs and team clothing.

• Recorded Vote #48. MOTION CARRIED.

23. SKATE CANADA

m/s L. Cassidy/T. Dupuis

Whereas the Eastern Regional Festival of Synchronized Skating will be held from February 13 through 15, 2004 at the Lord Beaverbrook Rink in Saint John; and

Whereas many of the UTE members have children involved in the figure skating association in this area as well as many other areas; and

Whereas there will be an appreciative family audience; and

Whereas association with an established, successful sports group is always positive; and

Whereas we would be supporting New Brunswick youth; and

Whereas any donations result in sponsorship recognition.

Be it resolved that UTE donate $300.00 to the Eastern Regional Festival of Synchronized Skating resulting in a one page ad in the program.

• Recorded Vote #49. MOTION CARRIED.

24. ST JOHN’S AAA MAPLE LEAFS

m/s L. Cassidy/T. Dupuis

Whereas UTE is in the current practice of sponsoring teams and or individuals to increase our visibility; and

Whereas it is beneficial to provide this support not only to communities but to our members; and

Whereas a member of UTE has requested that we consider sponsoring the St. John’s AAA Maple Leafs.

Be it resolved that UTE provide a sponsorship of $300.00 to the St John’s AAA Maple Leafs to purchase a full page ad in their yearbook.

• Recorded Vote #50. MOTION CARRIED.

25. REGIONAL CONFERENCE BUDGET 2004

m/s B. Campbell/P. Abbott

Be it resolved that the following be the Regional Budget allocations for the year 2004. (Total budget amount $300,000.00).

Pacific 10% $30,000.00

Rocky Mountain 10% $30,000.00

Prairie 09% $27,000.00

Greater Toronto 07.5% $22,500.00

Southwestern Ontario 10% $30,000.00

Northern & Eastern Ontario 11% $33,000.00

National Capital 07.5% $22,500.00

Montréal 11% $33,000.00

Québec 11% $33,000.00

Atlantic 13% $39,000.00

• Recorded Vote #51. MOTION CARRIED.

26. APPOINTMENT OF AUDITORS

m/s B. Campbell/K. MacDonald

Be it resolved that we appoint Andrew Foreman from the firm Raymond Chabot Grant Thornton as auditor for fiscal year 2003.

• Recorded Vote #52. MOTION CARRIED.

27. SASKATOON ELITE MAJOR LEAGUE OF BOWLING

m/s T. Dupuis/B. Campbell

Be it resolved that the Union of Taxation Employees sponsor the Saskatoon Elite Major League of Bowling For $500.00, in the 2004 Season; and

Be it further resolved that this Sponsorship be paid in the Month of January 2004.

• Recorded Vote #53. MOTION CARRIED.

28. PAY INCREMENTS

m/s N. Stein/K. MacDonald

Whereas UTE Bulletin 21/03 on Pay Increments was distributed in September 2003; and

Whereas the content of this bulletin was well received; and

Whereas Pay Increments are a way for the employer to defer the real value of one’s work.

Be it Resolved that UTE take an official position on Pay Increments that is consistent with Bulletin 21/03; and

Be it further Resolved that this position be taken to the current round of CCRA bargaining.

• Recorded Vote #54. MOTION CARRIED.

Open Discussion Period – 4:30 p.m.

The Council members discussed the items under that section.

The meeting recessed at 5:00.

THURSDAY, DECEMBER 4, 2003
MORNING SESSION

The meeting was called to order at 9:00 hours with Sister Bannon in the chair.

The Executive Council reviewed the agenda items for the National Union Management Consultation Meeting to be held in the afternoon and discussed some of the remaining items under open discussion. Sister Abbott wished to have her item "Client Services" back on the agenda of the next meeting.

The meeting adjourned at 12:00 noon .

VOTES RECORDED

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