MINUTES OF THE EXECUTIVE COUNCIL
SEPTEMBER 10-11 & 15, 2002
TUESDAY, SEPTEMBER 10, 2002
1. CALL TO ORDER
The meeting was called to order at 9:00 hours. B. Bannon was presiding. In attendance: Denis Lalancette, Bob Campbell, Pamela Abbott, Terry Dupuis, Shawn Bergeron, Kent MacDonald, Nick Stein, Diana Gee, Chris Aylward, Sabri Khayat, Marcel Bertrand, and Linda Cassidy.
2. HOURS OF SESSION OF THE REGULAR MEETING
m/s T. Dupuis/L. Cassidy
That the hours of session be as follows:
Tuesday: 9:00 - 11:45; 1:15 - 04:00 - 5:00 open discussion
Wednesday: 9:00 - 11:45; 1:15 - 05:00
Sunday: 9:00 - 11:45; 1:15 - 05:00 or completion of business.
· MOTION CARRIED.
3. ADOPTION OF AGENDA
m/s C. Aylward/D. Gee
That the agenda be adopted with the following additions:
22. Infonex Conference (D. Lalancette)
23. Employer’s request to re-open collective agreement re: MG (S. Bergeron)
24. Health & Safety Training (C. Aylward)
25. Part-time Indeterminate Position (S. Khayat)
· MOTION CARRIED.
4. ADOPTION OF MINUTES OF THE PREVIOUS MEETING
m/s C. Aylward K. MacDonald
That the minutes of the Executive Council Meeting of June and July 2002 be adopted.
· Recorded Vote #1. MOTION CARRIED.
Brother Campbell assumed the chair.
5. PRESIDENT FOLLOW UP ITEMS (Appendix A)
m/s B. Bannon/D. Gee
That the president report be postponed until it comes back from translation.
· MOTION TO POSTPONE CARRIED.
6. REPORT OF THE PRESIDENT (Appendix B)
m/s B. Bannon/S. Bergeron
That the report of the President be postponed until the afternoon.
· MOTION TO POSTPONE CARRIED.
Sister Bannon resumed the Chair.
7. REPORT OF THE FIRST NATIONAL VICE-PRESIDENT (Appendix C)
m/s Bob Campbell/T. Dupuis
That the report of the First National Vice-President be adopted.
· Recorded Vote #2. MOTION CARRIED.
8. REPORT OF THE SECOND NATIONAL VICE-PRESIDENT (Appendix D)
m/s D. Lalancette/B. Campbell
That the report of the Second Vice-President be adopted.
Recorded Vote #3. MOTION CARRIED.
9. REPORT OF THE REGIONAL VICE-PRESIDENTS (Appendix E)
m/s C. Aylward/N. Stein
That the reports of the Regional Vice-Presidents be adopted.
· Recorded Vote #4. MOTION CARRIED.
Sister Bannon turned the Chair to Brother Campbell.
10. REPORT OF THE EXECUTIVE COMMITTEE (Appendix F)
m/s B. Bannon/D. Lalancette
That the report of the Executive Committee be adopted.
· Recorded Vote #5. MOTION CARRIED.
The President resumed the Chair.
11 a) REPORT OF THE STAFFING COMMITTEE(Appendix G)
m/s K. MacDonald/S. Khayat
That the report of the Staffing Committee be adopted.
· Recorded Vote #6. MOTION CARRIED.
11 b) REPORT OF THE BY-LAW COMMITTEE (Appendix H)
m/s D. Lalancette/C. Aylward
That the report of the By-Laws Committee be adopted.
· Recorded Vote #7. MOTION CARRIED.
11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE (Appendix I)
m/s C. Aylward/D. Gee
That the report of the Technological Change Committee be adopted.
· Recorded Vote #8. MOTION CARRIED.
11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE (Appendix J)
m/s B. Campbell/S. Bergeron
That the report of the Employee Assistance Program be adopted.
· Recorded Vote #9. MOTION CARRIED.
11 e) REPORT OF THE HEALTH AND SAFETY COMMITTEE (Appendix K)
m/s C. Aylward/S. Khayat
That the report of the Health and Safety Committee be adopted.
· Recorded Vote #10. MOTION CARRIED.
11 f) REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE (Appendix L)
m/s L. Cassidy/T. Dupuis
That the report of the EO Committee be adopted.
· Recorded Vote #11. MOTION CARRIED.
11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE (Appendix M)
m/s T. Dupuis/D. Gee
That the report of the Honours and Awards Committee be adopted.
· Recorded Vote #12. MOTION CARRIED.
11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE (Appendix N)
m/s N. Stein/M. Bertrand
That the report of the Workforce Adjustment Committee be adopted.
· Recorded Vote #13. MOTION CARRIED.
11 i) REPORT OF THE HARASSMENT COMMITTEE (Appendix O)
m/s M. Bertrand/L. Cassidy
That the report of the Harassment Committee be adopted.
· Recorded Vote #14. MOTION CARRIED.
The meeting recessed at 11:45 a.m.
The afternoon session began at 1:15 p.m. with Sister Bannon in the chair.
Sister Bannon turned the chair to Brother Lalancette.
(continuation of item 5). PRESIDENT FOLLOW UP ITEMS (Appendix A)
m/s B. Bannon/M. Bertrand
That the report of the follow up items be adopted.
· Recorded Vote #15. MOTION CARRIED.
(continuation of item 6) REPORT OF THE PRESIDENT (Appendix B)
m/s B. Bannon/M. Bertrand
That the report of the President be adopted.
· Recorded Vote #16. MOTION CARRIED.
Sister Bannon resumed the Chair.
11 j) REPORT OF THE FINANCE COMMITTEE (Appendix P)
m/s Bob Campbell/D. Gee
That the report of the Finance Committee be adopted.
m/s L. Cassidy/C. Aylward
That the Finance report be postponed to Sunday to permit discussions on all recommendations before they can be voted on.
· MOTION TO POSTPONE CARRIED.
Notice to motion
Brother Khayat served notice to amend the agenda to add "Part-time Indeterminate Position" under item 25 of the open discussion topic.
· MOTION TO AMEND THE AGENDA CARRIED.
11 k) REPORT OF THE COMMUNICATIONS COMMITTEE (Appendix Q)
m/s C. Aylward/T. Dupuis
That the committee report be adopted.
· Recorded Vote #17. MOTION CARRIED.
11 l) REPORT OF THE BARGAINING COMMITTEE (Appendix R)
m/s D. Lalancette/S. Khayat
That the report of the Bargaining Committee be adopted.
· Recorded Vote #18. MOTION CARRIED.
12. ADOPTION OF FINANCIAL STATEMENTS (Appendix S)
m/s B. Campbell/C. Aylward
That the Financial Statements of July 31, 2002 be adopted.
· Recorded Vote #19. MOTION CARRIED.
13. EXPENSE CLAIMS OVER 90 DAYS
m/s Lalancette/C. Aylward
That this report be postponed until Sunday.
· MOTION TO POSTPONE CARRIED.
14. COLLECTIVE BARGAINING
Open discussion took place on that topic.
Open Discussion Period – 4:00 p.m.
The Council members discussed the items under that section.
The meeting recessed at 5:00
WEDNESDAY, SEPTEMBER 11, 2002
MORNING SESSION
The Executive Council meeting was called to order at 9:00 hours with Sister Bannon in the chair.
Sister Bannon asked the council members to stand and observe a minute of silence for UTE deceased members and also in respect of September 11th.
The council finished discussing the item on collective bargaining and the MG Group from the day before. After discussions Council Members felt that the collective bargaining should not be reopened.
15. ACCESSIBILITY AND DISABILITIES
m/s B. Campbell/D. Lalancette
Whereas the health and safety of our members concerns all of us:
Whereas some facilities used for union functions have not been adapted to all our members needs; and
Whereas the accessibility to organized functions is sometimes restricted to those persons with disabilities; and
Whereas this has been a Resolution of record for the Union of Taxation Employees from the July 1996 convention.
Be it resolved that the following be added to regulation 24; and
That UTE complete a pre-assessment for accessibility of all facilities and technical aids required prior to the booking of a UTE sponsored event;
That the pre-assessment be completed in consultation with a member of a UTE Equal Opportunities Committee, i.e. (local, regional or national) as the event dictates.
That at all conferences, conventions and caucus held for members with disabilities, accommodation must be made in recognition for the need for dietary requirements, medication, mobility assistance, etc. (i.e. diabetics, brain tumor- require medication with or after scheduled meals).
· Recorded Vote #20. MOTION CARRIED.
16. ALTERNATIVE FORMAT
m/s Bob Campbell/D. Lalancette
Whereas the availability of alternate media is not widely publicized within the membership; and
Whereas it is our responsibility as Unionists to ensure all of our members are able to obtain Union publications in a media form acceptable to them (i.e. large print, Braille, audio, computer diskette): and
Whereas the following has been a Resolution of record from the July 1996 convention.
Be it resolved that Regulation 24 be amended to add:
That UTE provide information and publications in alternate format to its identified members.
· Recorded Vote #21. MOTION CARRIED.
17. 2ND NATIONAL, VICE PRESIDENT
m/s Bob Campbell/T. Dupuis
Be it resolved that a Regulation be added to implement the resolution of record from December 1991 that states:
The 2nd National Vice President can attend as an observer one meeting of the National Board of Directors each year without taking into account the possibility of having to replace the 1st Vice President.
· Recorded Vote #22. MOTION CARRIED.
18. REGULATION 7.1(1) RVP DUTIES
m/s B. Campbell/T. Dupuis
Be it resolved that Regulation 7.1(1) be amended to add:
(n) That all Regional Vice-Presidents be given the opportunity to attend a PSAC National Board of Director’s meeting once during their current term of office regardless of the location of the National Board of Directors meeting. Also that this is a meeting of the Regional Vice-President’s choice with prior approval of the National President.
· Recorded Vote #23. MOTION CARRIED.
The Chair recognized N. Stein
m/s N. Stein/K. MacDonald
That the agenda be amended to deal immediately with items 21 to 25 then 20 and 19.
· MOTION TO AMEND CARRIED.
21. APPOINTMENT OF AUDITORS
m/s B. Campbell/D. Lalancette
Be it resolved that we appoint Andrew Foreman from the firm Raymond Chabot Grant Thornton as auditor for fiscal year 2002.
· Recorded Vote #24. MOTION CARRIED.
22. LOCAL RECRUITMENT COURSE
m/s K. MacDonald/L. Cassidy
Whereas education of both our activists and our membership is of the utmost importance; and
Whereas we need to develop an action plan for the roll out of the Local Recruitment Course.
Be it resolved that the Local Recruitment Course be held for the Executive Council and the Alternate RVP’s sometime in October or November, 2002; and
Be it further resolved that the Executive Committee present a proposed action plan for the roll out of the Local Recruitment Course to the December 2002 Executive Council meeting.
· Recorded Vote #25. MOTION CARRIED UNANANIMOUSLY.
23. MARCH PRESIDENT’S CONFERENCE
m/s L. Cassidy/C. Aylward
Whereas the schedules for the spring breaks are now available for each province;
Whereas there is not a week available in March that does not impact on a local when scheduling the March Conference (see attached schedule).
Be it resolved that the March 2003 President’s Conference be re- scheduled the week of February 24, 2003;
Be it further resolved that the executive council meeting normally scheduled for the days preceding the March President’s Conference also be re-sheduled to be held the week of February 24, 2003.
Attachment to Resolution 23 – March Presidents’ Conference
Nova Scotia March 10-14, 2003
Ontario March 10-14, 2003
British Columbia March 14-30, 2003
Manitoba March 31- April 4, 2003
Quebec March 3-7, 2003
Alberta March 21-31, 2003
New Brunswick March 3-7, 2003
PEI March 17-21,2003
NF April 18-25, 2003
Sask March 14-21, 2003
· Recorded Vote #26. MOTION CARRIED.
The meeting recessed at 11:45 a.m.
The afternoon session began at 1:15 p.m. with Sister Bannon in the chair.
24. UMC PROCESS
m/s N. Stein/T. Dupuis
Whereas the current UMC process is flawed at the national level and also not working at some of the regional and local levels; and
Whereas the current agreement is aged and not being adhered to by the employer; and
Whereas it is imperative that a new agreement be reached as other employee representatives have.
Be it resolved that the UTE Executive Committee review the existing June 8/93 agreement, the current UMC process and also other agreements currently in place; and
Be it further resolved that the UTE Executive Committee report back to Executive Council by the December/02 council meeting with a recommendation on the UMC process that will be tabled at the Decemeber/02 National UMC meeting.
· Recorded Vote #27. MOTION CARRIED.
25. RESOLUTION TO PSAC NBOD - UTE/CEUDA
m/s N. Stein/L. Cassidy
Be it resolved that the UTE submit the following resolution to the September 2002 PSAC National Board of Directors (NBoD) meeting;
“Whereas it is apparent that the UTE membership is unhappy with the current UTE/CEUDA situation; and
Whereas ALL PSAC members working on the same job description should be members of one component.
Be it resolved that the PSAC submit to both components a proposal to rectify this situation no later than the January 2003, PSAC NBoD meeting; and
Be it further resolved that this proposal be finalized no later than the May 2003, PSAC NBoD meeting.”
m/s T. Dupuis/P. Abbott
That this resolution be postponed until Sunday to permit a discussion with Sister Nycole Turmel.
· MOTION TO POSTPONE CARRIED.
20. ASSIGMENT TO COMMITTEES
m/s B. Campbell/P. Abbott
By-laws:
Chair: Chris Aylward
Sabri Khayat
Health & Safety:
Chair: Chris Aylward
Denis Lalancette
Technological Change:
Chair: Terry Dupuis
Shawn Bergeron
Staffing:
Chair: Kent MacDonald
Linda Cassidy
Equal Opportunities:
Chair: Linda Cassidy
Diana Gee
Employees Assistance Program:
Chair: Bob Campbell
Shawn Bergeron
Bargaining:
Chair: Denis Lalancette
Nick Stein
Honours & Awards:
Chair: Terry Dupuis
Pamela Abbott
Denis Lalancette
Workforce Adjustment:
Chair: Nick Stein
Marcel Bertrand
Harassment:
Chair: Marcel Bertrand
Diana Gee
Communications:
Chair: Bob Campbell
Sabri Khayat
Finance:
Chair: Bob Campbell
Kent MacDonald
Pamela Abbott
m/s L. Cassidy/T. Dupuis
That the Assignment to Committees be amended as follows:
Technological Change: Brother Khayat as the chair.
Equal Opportunities: Brother Dupuis as the member.
Employee Assistant Program: Sister Gee as the Chair.
Honours and Awards: Sister Abbott as the Chair.
· MOTION TO AMEND THE MAIN MOTION CARRIED.
m/s N. Stein/T. Dupuis
That Brother Bergeron be the chair of EAP and Sister Gee the member.
· MOTION TO AMEND THE AMENDMENT CARRIED.
· Recorded Vote #28. MOTION CARRIED.
19. UTE CONVENTION RESOLUTIONS
m/s D. Lalancette/M. Bertrand
That we deal with all resolutions with a non-concurrence recommendation as a group not including late resolutions or concurrence resolutions.
m/s/c K. MacDonald/C. Aylward
That the previous question be now put.
· MOTION DEFEATED.
Bargaining Resolutions Committee
m/s D. Lalancette/N. Stein
Resolution 202 - Committee recommendation of non-concurrence.
Be it resolved that Regulation 15, paragraph 11.2.5 of the PSAC Constitution be amended as follows:
“Locals/Branches are responsible for ensuring members received adequate information upon which to make a decision to vote.”
· Recorded Vote #29. MOTION CARRIED.
Resolution 203 - Committee recommendation of non-concurrence.
Be it resolved that National Guidelines be established for the conduct of ratification votes; and
Be it further resolved that when establishing these guidelines, consideration be given to allowing Local Executives some flexibility in the planning and conducting of Local Ratification Votes.
· Recorded Vote #30. MOTION CARRIED.
General Committee Resolutions
m/s/c L. Cassidy/M. Bertrand
That the following resolutions 302, 303, 304, 306, 307, 309, 310.be dealt with as a group.
Resolution 302 - Committee recommendation of non-concurrence.
Be it resolved that UTE hold one National Health and Safety Conference, before the next UTE Convention; and
Be it further resolved that the one delegate for every 200 members of the local, per the PSAC (pay – membership) list, two months preceding the conference be fully refunded, to attend the National Health and Safety Conference.
Resolution 303 - Committee recommendation of non-concurrence.
Be it resolved that UTE hold one National Health and Safety Conference, before the next UTE Convention; and
Be it further resolved that the one delegate, from each local, be fully funded, to attend the National Health and Safety Conference.
Resolution 304 - Committee recommendation of non-concurrence.
Be it resolved that the UTE hold a national occupational health and safety conference in the three years prior to the triennial UTE convention; and
Be it also resolved that representation at this conference be the same as at the triennial UTE convention; and
Be it also resolved that the national UTE fully fund this activity.
Resolution 306 - Committee recommendation of non-concurrence.
Be it resolved that UTE hold 4 Regional Health and Safety Conferences prior to the next triennial convention; and
Be it further resolved that UTE hold 1 National Health and Safety Conference prior to the next triennial Convention; and
Be it further resolved that each local shall be entitled to 1 delegate for each block of 400 members in good standing or fraction of this number for both the Regional and National Conferences based on UTE’s membership two years preceding these conference taking into account the month during which the number of members has been the highest.
Resolution 307 - Committee recommendation of non-concurrence.
Be it resolved that each region hold one Health and Safety Conference, before the next UTE Convention; and
Be it further resolved that one delegate, for every 200 members of the local, per the PSAC (pay – membership) list, two months preceding the Conference, be fully funded, to attend the Regional Health and Safety Conference.
Resolution 309 - Committee recommendation of non-concurrence.
Be it resolved that each region hold one Health and Safety Conference, before the next UTE Convention; and
Be it further resolved that one delegate, from each local, be fully funded, to attend the Regional Health and Safety Conference.
Resolution 310 - Committee recommendation of non-concurrence.
Be it resolved that the UTE hold a regional occupational health and safety conference in the three years prior to the triennial UTE convention; and
Be it also resolved that representation at this conference be the same as at the triennial UTE convention; and
Be it also resolved that the regional UTE fully fund this activity.
· Recorded Vote #31. MOTION CARRIED.
m/s/c L. Cassidy/M. Bertrand
That the following resolutions 312, 314, 315, 319, 320 be dealt with as a group.
Resolution 312 - Committee recommendation of non-concurrence.
Be it resolved that one (1) UTE regional conference on equal opportunity be held in each region; and
Be it resolved that one UTE national conference on equal opportunity be held; and
Be it also resolved that these conferences take place before the triennial UTE convention in 2005, and be fully funded by the UTE.
Resolution 314 - Committee recommendation of non-concurrence.
Be it resolved that the number of delegates attending regional conferences on equal opportunity be the same as that established at the 2002 UTE convention.
Resolution 315 - Committee recommendation of non-concurrence.
Be it resolved that the UTE fund the attendance of two delegates from each local at the national conference on equal opportunity.
Resolution 319 - Committee recommendation of non-concurrence.
Be it resolved that the funds allocated to each local of a region, but not used for the national conference on equal opportunity, be transferred to other locals in the same region, if the RVP deems it appropriate.
Resolution 320 - Committee recommendation of non-concurrence.
Be it resolved that the funds allocated to each local of a region, but not used for regional conferences on equal opportunity, be transferred to other locals in the same region for regional conferences on equal opportunity, if the RVP deems it appropriate.
· Recorded Vote #32. MOTION CARRIED.
Resolution 327 - Committee recommendation of non-concurrence.
Be it resolved that the UTE prepare, give and fund sessions on topics such as staffing, grievances, classification and any other topic of interest to members.
· Recorded Vote #33. MOTION CARRIED.
Resolution 330 - Committee recommendation of non-concurrence.
Be it resolved that UTE develop a local ‘’Union Steward Kit’’ to assist representatives at the local level.
· Recorded Vote #34. MOTION CARRIED.
Resolution 331 - Committee recommendation of concurrence.
Be it resolved that the standing UTE Communications Committee be charged with the responsibility of developing and publishing a national quarterly newsletter on an ongoing basis.
· Recorded Vote #35. MOTION DEFEATED.
However, the Chair indicated that the issue of a newsletter will be referred to the Communications committee.
Resolution 332 - Committee recommendation of non-concurrence.
Be it resolved that UTE invoke Section 27, subsection 2b of the PSAC Constitution no later than December 31, 2002 in an effort to address the voluntary merger between UTE and CEUDA.
· Recorded Vote #36. MOTION CARRIED.
Bargaining Committee Resolutions
m/s D. Lalancette/N. Stein
Resolution 341 - Committee recommendation of non-concurrence.
Be it resolved that the PSAC lobby the government to allow members on long term disability to have the option of contributing to their superannuation plan at the full salary rate, which would increase their years of service.
· Recorded Vote #37. MOTION CARRIED.
By-Laws Committee Resolutions
m/s C. Aylward/S. Khayat
Resolution 447 - Committee recommendation of non-concurrence.
Be it resolved that Regulation 3.1(4) of the UTE By-Laws and Regs. be amended to read:
“A maximum of one National Officer shall sit on each Committee.”
· Recorded Vote #38. MOTION CARRIED.
m/s/c C. Aylward/S. Khayat
That resolutions 449 and 450 be dealt with together with one discussion and one vote.
Resolutions 449 and 450 - Committee recommendation of non-concurrence.
Be it resolved that Regulation No.8 be amended to read:
(f) may attend an Executive Council meeting preceding a Presidents’ Conference, twice (2) within a period of three (3) years as an observer. UTE shall cover related costs.
· Recorded Vote #39. MOTION CARRIED.
Resolution 450 - Committee recommendation of non-concurrence.
Be it resolved that Regulation No.8 be amended to read:
(f) may attend an Executive Council meeting that precede the Presidents’ Conference, once (1) per year as an observer. UTE shall cover related costs.
· Recorded Vote #40. MOTION CARRIED.
Resolution 453 - Committee recommendation of non-concurrence.
Be it resolved that Regulation 12 be amended to state a per diem of sixty-five ($65.00) per day be paid to those on authorized UTE business and one hundred ($100.00) per day be paid for Saturday and Sunday to those on authorized UTE business and not otherwise compensated by UTE.
m/s T. Dupuis/P. Abbott
That the previous question be now put.
· MOTION DEFEATED.
m/s P. Abbott/D. Gee
That the previous question be now put.
· MOTION CARRIED.
· Recorded Vote #41. MOTION DEFEATED.
m/s K. MacDonald/T. Dupuis
That concurrence be moved in resolution 453.
· Recorded Vote #42. MOTION CARRIED.
Resolution 454 - Committee recommendation of non-concurrence.
Be it resolved that Regulation No. 12.8 (1) of the UTE By-Laws and Regulations be amended to read:
“Receipts are to be attached to the expenses claims of all expenditures in excess of $100.00.”
· Recorded Vote #43. MOTION CARRIED.
Convention Late Resolution 1 – Finance Committee Resolutions
m/s B. Campbell/P. Abbott
That each <Be it Resolved> be dealt separately.
· MOTION CARRIED.
Committee recommendation of concurrence.
Be it Resolved that UTE give a one time grant of a maximum of $2500.00 for the purchase of a laptop or personal computer (printer and software included) for each local that requests this grant.
· Recorded Vote #44. MOTION DEFEATED.
Committee recommendation of non-concurrence.
Be it Resolved that UTE provide basic computer training at successive Presidents’ Conferences as needed beginning in March 2003.
· Recorded Vote #45. MOTION CARRIED.
Committee recommendation of concurrence.
Be it Resolved that each local that receives a grant be responsible for the upkeep of the laptop/computer.
· Recorded Vote #46. MOTION DEFEATED.
Convention Late Resolution 2. - Finance Committee Resolutions
Committee recommendation of non-concurrence.
Be it Resolved that each member of the Executive Council of UTE, with the exception of the National President, receive as an honorarium $100 per month for each month served in their positions to be paid monthly beginning August 2002.
· Recorded Vote #47. MOTION CARRIED.
Convention Late Resolution 3. - Finance Committee Resolutions
Committee recommendation of concurrence unanimously.
Be it Resolved that current residence expense line item given to the Executive Council of UTE be increased to $100 per month for each month served in their positions, to compensate for out of pocket miscellaneous expenses.
· Recorded Vote #48. MOTION CARRIED.
The meeting recessed at 5:00 p.m.
SUNDAY, SEPTEMBER 15, 2002
MORNING SESSION
The Executive Council meeting was called to order at 9:00 hours with Sister Bannon in the chair. Brother MacDonald was absent with permission.
Notive to motion
Sister Cassidy served notice to amend the agenda.
(continuation of item 11 j)REPORT OF THE FINANCE COMMITTEE (Appendix P)
m/s Bob Campbell/K. MacDonald
That the report of the Finance Committee be adopted.
Be it resolved that the following line items have the following adjustments made:
Recommendation no. 1
That National Office Staffing line item be over spent in the amount of $10,449.94. (This cost is for the pay equity and conversion for the staff in regards to paying for the firm that conducts the study and point ratings. Our portion of the bill from PSAC).
· Recorded Vote #49. MOTION CARRIED.
Recommendation no. 2
That the amount of $1600.00 be transferred from the line item Stationary and supplies to Computer expenses line item. (This is to cover computer costs till the end of the year).
· Recorded Vote #50. MOTION CARRIED.
Recommendation no. 3 as a whole
(3a) That the amount of $5015.25 be transferred to the line item Salaries Vacation Leave (to cover the pay out of some staff vacation leave).
(3b) The amount of $6000.00 be transferred to the line item National Office Travel National President. (This amount is being transferred to make sure there are sufficient funds for the president’s travel for the remainder of the year).
(3c) That the amount of $2000.00 be transferred to the line item Organization and Education Staff Training. (This to cover the over spending of the line item and what should be need for the remainder of the year do to training for the new payroll system and ACPAC).
(3d) That the amount of $869.05 be transferred to the line item Donations (This is to cover money approved last year but not paid out until this years budget.)
(3e) That the amount of $13,884.30 be transferred from line item relocation of President to cover the items listed below:
$5015.25 to vacation leave
$6000.00 to Travel National President
$2000.00 to Staff Training
$ 869.05 to Donations
Total $13,884.30
· Recorded Vote #51. MOTION CARRIED.
That the report of the Finance Committee be adopted as a whole.
m/s/c L. Cassidy/S. Khayat
That new business item 26 – Translation be added to the agenda.
· MOTION TO AMEND THE AGENDA CARRIED.
(Continuation of item 13) EXPENSE CLAIM OVER 90 DAYS
m/s B. Campbell/L. Cassidy
That the expense claim of brother Lalancette be adopted.
· Recorded Vote #53. MOTION CARRIED.
(Continuation of item 25) RESOLUTION TO PSAC NBOD - UTE/CEUDA
m/s N. Stein/L. Cassidy
Be it resolved that the UTE submit the following resolution to the September 2002 PSAC National Board of Directors (NBoD) meeting;
Whereas it is apparent that the UTE membership is unhappy with the current UTE/CEUDA situation; and
Whereas ALL PSAC members working on the same job description should be members of one component.
Be it resolved that the PSAC submit to both components a proposal to rectify this situation no later than the January 2003, PSAC NBoD meeting; and
Be it further resolved that this proposal be finalized no later than the May 2003, PSAC NBoD meeting.”
m/s D. Lalancette/M. Bertrand
That this resolution be tabled.
· MOTION TO TABLE CARRIED.
26. TRANSLATION
m/s L. Cassidy/S. Bergeron
Whereas the Local is unable to provide a document only in English to its membership.
· Recorded Vote #54. MOTION CARRIED.
The Council members discussed the remaining items under that section.
Notice to motion
Brother Dupuis served notice to amend the agenda.
m/s T. Dupuis/D. Gee
That the agenda be amended to add under New Business item 27 - "Rescind our position on item 31 from the June 2002 Executive Council Meeting".
· MOTION TO AMEND THE AGENDA CARRIED.
27. ITEM 31 FROM JUNE 2002 EXECUTIVE COUNCIL MEETING
m/s T. Dupuis/M. Bertrand
That we rescind our position on item 31 from the June 2002 Executive Council Meeting.
Be it resolved that effective July 1, 2002, all grievances be presented to the person designated as the person to respond.
· Recorded Vote #55. MOTION CARRIED.
The meeting adjourned at 3:55 p.m.
______________________
Betty Bannon Bob Campbell
National President First National Vice-President