MINUTES OF THE EXECUTIVE COUNCIL
MARCH 6 – 7, 9/10, 2002
Wednesday, March 6, 2002
1. CALL TO ORDER
The meeting was called to order at 9:00 hours. B. Bannon was presiding. In attendance: Denis Lalancette, Bob Campbell, Gil Folkedahl, Terry Dupuis, Bruce Campbell, Kent MacDonald, Nick Stein, Gord Hawkins, Chris Aylward, Sabri Khayat, Marcel Bertrand, and Linda Cassidy.
2. HOURS OF SESSION OF THE REGULAR MEETING
m/s C. Aylward/T. Dupuis
That the hours of session be as follows:
Wednesday: 9:00 - 11:45 ; 1:15 - 4:00 – 5:00 open discussion
Thursday: 9:00 - 11:45 ; 1:15 - 05:00
Sunday: 12:30 – 5:00 or until completion of business
MOTION CARRIED.
3. ADOPTION OF AGENDA
m/s N. Stein/G. Folkedahl
That the agenda be adopted with the following additions:
New Business
38. Non UTE Events (G. Folkedahl)
39. UTE Policy Strike Votes & Ratification Votes (K. MacDonald)
40. Amendments to By-Law 18, 20 and Regulation 22 (D. Lalancette)
41. Godfroy Côté Award (T. Dupuis)
16. PM – 6 Red Circle (G. Hawkins)
17. Telework Policy (Bruce Campbell)
18. Failure to represent (G. Hawkins)
19. Secondment during a strike (Bruce Campbell)
20. Islam Religion (T. Dupuis)
MOTION CARRIED.
4. ADOPTION OF MINUTES OF THE PREVIOUS MEETING
m/s Bruce Campbell/T. Dupuis
That the minutes of the Executive Council Meeting of December 2001 be adopted.
· Recorded Vote #1. MOTION CARRIED.
5. BUSINESS ARISING FROM MINUTES (Appendix A)
Brother Bob Campbell assumed the chair.
m/s B. Bannon/D. Lalancette
That the report on business arising from the minutes be adopted.
· Recorded Vote #2. MOTION CARRIED.
Point of Privilege - Lalancette
Brother Lalancette presented a card that he had received from Brother Ian Daykin from the Edmonton Local to congratulate the Bargaining Team for their great job.
6. REPORT OF THE PRESIDENT (Appendix B)
m/s B. Bannon/D. Lalancette
Sister Bannon gave an update of her report.
That the report of the President be adopted.
· Recorded Vote # 3. MOTION CARRIED.
Sister Bannon resumed the Chair.
The meeting recessed at 11:45 a.m.
The afternoon session began at 1:15 p.m. with Sister Bannon in the chair.
7. REPORT OF THE FIRST NATIONAL VICE-PRESIDENT (Appendix C)
m/s Bob Campbell/C. Aylward
That the report of the First National Vice-President be adopted.
· Recorded Vote #4. MOTION CARRIED.
Brother Bob Campbell assumed the chair.
8. REPORT OF THE SECOND NATIONAL VICE-PRESIDENT (Appendix D)
m/s D. Lalancette/C. Aylward
That the report of the Second Vice-President be adopted.
Sister Bannon resumed the chair.
9. REPORT OF THE REGIONAL VICE-PRESIDENTS (Appendix E)
m/s C. Aylward/N. Stein
That the reports of the Regional Vice-Presidents be adopted.
· Recorded Vote #6. MOTION CARRIED.
10. REPORT OF THE EXECUTIVE COMMITTEE (Appendix F)
Sister Bannon turned the Chair to Brother Campbell.
m/s B. Bannon/G. Folkedahl
That the report of the Executive Committee be adopted.
· Recorded Vote #7. MOTION CARRIED.
The President resumed the Chair.
11 a) REPORT OF THE STAFFING COMMITTEE (Appendix G)
m/s K. MacDonald/L. Cassidy
That the report of the Staffing Committee be adopted.
· Recorded Vote #8. MOTION CARRIED.
11 b) REPORT OF THE BY-LAW COMMITTEE (Appendix H)
m/s D. Lalancette/C. Aylward
That the report of the By-Laws Committee be adopted.
The members of the By-Laws Committee, Michelle Tranchemontage, Chris Aylward and myself, met on February 18 and 19 to revise the by-laws and regulations in both languages in anticipation of the next UTE convention in July 2002. The Committee recommends to the Executive Council the adoption of the following changes, for submission to the by-laws committee of the UTE convention. These changes are cosmetic and do not alter the content of the by-laws and regulations.
Recommendation no. 1
STATUTS |
BY-LAWS |
| No: 2 titre | No : 2 title |
| 3 article 1 | 2 section 3 |
| 3 article 3 | 6 section 1 (3) a) |
| 6 article 1 (1) d) (3) (a) et (5) | 6 section 4 (1) |
| 6 article 2 (3) a | 7 section 3, 3 (1) and (2) |
| 6 article 3 (2) | 8 section (1) (11) and (12) |
| 6 article 4 (1), (3) et (6) | 10 section 14 |
| 6 article 5 (1) c), d), e), f) et g) | 11 section 3 (14) and (15) |
| 7 article 2 | 14 section 1 |
| 7 article 3 (1) et (2) | 20 CCRA |
| 8 article 1 (11) et (12) | |
| 9 article 2 | |
| 9 article 8 | |
| 10 article 7 | |
| 10 article 14 | |
| 11 article 1 | |
| 11 article 4(2) | |
| 20 affaires syndicales autorisées, conseil exécutif, doit, et peut |
RÈGLEMENTS |
REGULATIONS |
| No : 2,1,2 (6) et (7) | No : 2.1.2 (1), (2), (3), (4),(5),(6) et (7) |
| 4.1 (5) (b) et (c) | 4.1(5) (b) and (c) |
| 6.1 (3) | 5.1 (2) |
| 9.4.1 (1) (2) (a),(b) et (c) | 6.1 (3) |
| 10.1.2 (1) (a) et (b. | 7.1 (m) (i) |
| 12.2.1 (1),(2) et (3) (4) | 9.4.1(2) (a),(b) and (c) |
| 12.2.2 (1 | 10.1.2 (1) (b) and (c) |
| 12.3 (4 ) et (5) | 12.2.2 (1 |
| 12.4 (2) | 16.1.2 (3) and (4) |
| 12.5 (2) i et ii. | 17.1 (5) |
| 14.1.1 (1) et (4) | 17.2.1 (4) |
| 14.1.2. | 18.1.4 (2) |
| 17.2.1 (4) | 22.1.1 (5) |
| 18.1.5 (3) | 23.1 (3) |
| 19.1 | |
| 22.3.2 (3) (d) | |
| 25.1.2 (5) |
· Recorded Vote #9. MOTION CARRIED.
The Committee recommends that the By-Laws mentioned below be changed as follows. These recommendations for changes to the content are made to clarify or improve the logic of a By-Law, or to respond to an expressed wish of the majority. Naturally, if the Executive Council accepts them, it will be to submit them to the By-Laws committee at the UTE annual convention.
Recommendation no. 2
Whereas we now have a new procedure before an independent third party.
Be it resolved to add to By-Law 2 section 4 after grievances by an independent third party reviews,
· Recorded Vote #10. MOTION CARRIED.
Recommendation no. 3
Whereas a majority of the participants at the conference of presidents have expressed the opinion that observers, including the RVPs, should be given voice more than once,
Whereas this opinion has been expressed in different ways but always with a view to improving participation, while not tolerating abuses,
Be it resolved to change by-law 6 section 5 k) by adding: may have voice once each day.
Recorded Vote #11. MOTION CARRIED.
Whereas during a temporary absence the President may not be in a position to give his or her approval (illness or reasons beyond their control),
Whereas provision must be made for replacing the President in order to be able to continue to function, and whereas the current regulations require the agreement of the President,
Be it resolved to change By-Law 8 section 2 paragraph 3 by removing the words: and with the concurrence of the President.
Be it furthermore resolved to change By-Law 8 section 2 paragraph 4 by removing the words: and with the concurrence of the President.
· Recorded Vote #12. MOTION CARRIED.
Recommendation no. 5
Whereas this section has led to a great deal of controversy,
Whereas the UTE has always emphasized education and information through member participation,
Whereas it would make it possible to have an observer on every committee,
Be it resolved to change By-Law 10 section 10 by adding up to a maximum of four (4) observers.
m/s T. Dupuis/G. Folkedahl
That the previous question be moved.
MOTION DEFEATED.
· Recorded Vote #13. MOTION DEFEATED.
Recommendation no. 6
This motion was withdrawn by the President as the Structure Committee has dealt with that issue at the December 2001Council Meeting.
Whereas the UTE Executive Council has already decided to implement this practice,
Whereas steps must be taken to ensure that this practice is implemented and observed given its importance,
Be it resolved to change By-Law 14 by adding a new section 3, which would read as follows:
Section 3 new: All investments coming from UTE funds shall be ethical investments.
That the report as a whole be adopted.
· Recorded Vote #14. MOTION CARRIED.
11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE (Appendix I)
m/s G. Hawkins/Bruce Campbell
That the report of the Technological Change Committee be adopted.
· Recorded Vote #15. MOTION CARRIED.
11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE (Appendix J)
m/s Bob Campbell/G. Folkedahl
That the report of the Employee Assistance Program be adopted.
· Recorded Vote #16. MOTION CARRIED.
11 e) REPORT OF THE HEALTH AND SAFETY COMMITTEE (Appendix K)
m/s C. Aylward/N. Stein
That the report of the Health and Safety Committee be adopted.
· Recorded Vote #17. MOTION CARRIED.
Open Discussion Period
The Council members discussed the items under that section.
The meeting recessed at 5:00 p.m.
Thursday, March 7, 2002
Morning Session
The Executive Council meeting was called to order at 9:00 hours with Sister Bannon in the chair.
Brother Lalancette served notice to amend the agenda.
11 f) REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE (Appendix L)
m/s L. Cassidy/T. Dupuis
That the report of the EO Committee be adopted.
· Recorded Vote #18. MOTION CARRIED.
11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE (Appendix M)
m/s T. Dupuis/S. Khayat
Recommendation no. 1
Be it resolved that Brother Tony Carlson receive the Godfroy Côté Award.
That the report as a whole be adopted.
· Recorded Vote #20. MOTION CARRIED.
11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE (Appendix N)
m/s N. Stein/M. Bertrand
That the report of the Workforce Adjustment Committee be adopted.
· Recorded Vote #21. MOTION CARRIED.
11 i) REPORT OF THE HARASSMENT COMMITTEE (Appendix O)
m/s M. Bertrand/Bruce Campbell
That the report of the Harassment Committee be adopted.
· Recorded Vote #22. MOTION CARRIED.
11 j) REPORT OF THE FINANCE COMMITTEE (Appendix P)
m/s Bob Campbell/K. MacDonald
Recommendation no. 1
That the revised Budget be adopted.
m/s K. MacDonald/C. Aylward
That the report be postponed until Sunday to permit verification of certain figures.
MOTION CARRIED.
11 k) REPORT OF THE COMMUNICATIONS COMMITTEE (Appendix Q)
m/s G. Folkedahl/C. Aylward
That the report of the Communications Committee be adopted.
· Recorded Vote #23. MOTION CARRIED.
11 l) REPORT OF THE BARGAINING COMMITTEE (Appendix R)
m/s D. Lalancette/M. Bertrand
That the report of the Bargaining Committee be adopted.
· Recorded Vote #24. MOTION CARRIED.
14. COLLECTIVE BARGAINING
Open discussion
Congratulations were made to the negotiating team and Sister Bannon for what they have obtained for the members. Thanks were also extended to the membership for their help and support through the whole process and also to Council members that were not on the negotiating team for their excellent cooperation.
It was decided to recognise Theresa Johnson, PSAC Staff Officer and David Orfald, PSAC Research Officer during the Presidents Conference for the great work they have accomplish with the negotiations.
m/s D. Lalancette/C. Aylward
That the agenda be amended with the addition of Item 40 under New Business to amend By Law 18 and 20 and Regulation 22.
MOTION TO AMEND THE AGENDA CARRIED.
Brother Bob Campbell served notice to amend the agenda.
12. ADOPTION OF FINANCIAL STATEMENTS (Appendix S)
m/s Bob Campbell/C. Aylward
That the Financial Statements of January 31, 2002 be adopted.
· Recorded Vote #25. MOTION CARRIED.
13. EXPENSE CLAIMS OVER 90 DAYS
There was no expense claims over 90 days.
15. BY-LAW 5 SECTION 5 (NEW)
m/s K. MacDonald/N. Stein
Be it resolved that a new By-law 5 Section 5 be add as follows:
“ Notwithstanding By-law 5 Section 4, UTE may withhold any or all of a Locals monthly dues as a penalty for noncompliance with a request from UTE.”
· Recorded Vote #26. MOTION CARRIED.
m/s K. MacDonald/L. Cassidy
Be it resolved that By-law 6 Section 5 (1) l) new be added as follows:
“ Executive Council shall attend as fully funded observers.”
· Recorded Vote #27. MOTION CARRIED.
The meeting recessed at 11:45 a.m.
The afternoon session began at 1:15 p.m. with Sister Bannon in the chair.
m/s Bob Campbell/K. MacDonald
That we move the Finance Committee report that was postponed to Sunday now.
MOTION CARRIED.
Continuation of item 11 j)REPORT OF THE FINANCE COMMITTEE (Appendix P)
m/s Bob Campbell/K. MacDonald
Recommendation no. 1
That the revised Budget be adopted.
· Recorded Vote #28. MOTION CARRIED.
That the Audited Financial Statements of December 31, 2001 be adopted.
· Recorded Vote #29. MOTION CARRIED.
That the report as a whole be adopted.
· Recorded Vote #30. MOTION CARRIED.
Brother Stein served notice to amend the Agenda.
17. BY-LAW 6 SECTION 6 (NEW)
m/s K. MacDonald/T. Dupuis
Be it resolved that a new By-law 6 Section 6 be added as follows:
Section 6 – Equal Opportunities Conferences
(1) There shall be Equal Opportunities Conferences constituted in the following manner:
(a) a National Conference held in Ottawa the calendar year prior to the Convention.
(b) four Regional Conferences held prior to the National Conference with the locations decided by the Equal Opportunities Committee.
(c) the Chairperson of the National and Regional Conferences shall be the Chairperson of the Equal Opportunities Committee or their alternate.
(d) UTE shall fund one member per Local as defined in Regulation No. 1.
(e) members of the Equal Opportunities Committee shall be funded to attend the National Conference and the one Regional Conference in which their home local has been assigned to attend.
(f) it will be the responsibility of the Equal Opportunities Committee to set the agenda and workshops for the conferences.
(g) each Regional Conference will be scheduled for one and a half
(1½) days over a Saturday and Sunday.
(h) the National Conference will be scheduled for two and a half (2 ½) days over a Friday, Saturday and Sunday.
(i) members of the Executive Council shall be funded to attend the National Conference and the Regional Conferences in which their home local has been assigned or to which locals in there region have been assigned to attend.
(j) members of UTE in good standing may attend at their own expense.
· Recorded Vote #31. MOTION CARRIED.
18. By-Law 7
m/s L. Cassidy/T. Dupuis
Be it resolved that By Law 7, Section 3 (1) be amended to delete “or secondly by submission to the Area Councils”.
· Recorded Vote #32. MOTION CARRIED.
19. BY-LAW 7, SECTION 3 (2)
m/s L. Cassidy/
That this motion be withdrawn as it has been dealt with in the By-Laws Committee report.
Be it resolved that By-Law 7, Section 3 (2) be amended to reflect “ Regional Executive Vice President” as opposed to “ National Director”; and
Be it further resolved that all references to “National Director” in the UTE By -Laws be changed to Regional Executive Vice Presidents.
m/s K. MacDonald/L. Cassidy
Be it resolved that By-law 7 Section 8 new be added as follows:
Each Local shall submit annually a copy of their local annual financial statement/reports to the Vice President responsible for Finance. They shall be submitted no later then 90 days from when they were presented to the Locals Annual General Meeting.
m/s C. Aylward/T. Dupuis
That the resolution be amended as follows:
Each Local shall submit annually a copy of their local annual financial statement/reports for review to the Vice President responsible for Finance. They shall be submitted no later then 90 days from when they were presented to the Locals Annual General Meeting.
MOTION TO AMEND CARRIED.
· Recorded Vote #33. MOTION CARRIED.
m/s G. Hawkins/N. Stein
That the agenda be amended to deal with Item 34 after the coffee break.
MOTION CARRIED.
m/s N. Stein/G. Folkedahl
That Item 35 be moved as the first item of business on Sunday.
MOTION CARRIED.
34. RESOLUTION TO UTE CONVENTION 2002 TO WITHDRAW FROM THE PSAC
m/s G. Hawkins/N. Stein
Whereas there has been considerable discussion and debate in UTE over the UTE’s continuing membership in the PSAC;
Be it resolved that the Executive Council present a resolution for the 2002 Convention of UTE that pursuant to Section 24 of the PSAC Constitution give the required one year’s notice of its intention to withdraw from the PSAC.
A Resolution will be prepared with the right wording for Convention by the Executive Committee and will be reported back to this meeting on Sunday. (Continued)
· Recorded Vote #34. MOTION CARRIED.
21. BY-LAW 8
m/s L. Cassidy/K. MacDonald
Whereas the selection of a candidate for the position of Vice President should be based on the portfolio that they shall hold; and
Whereas the current practice of the portfolio being assigned after the election takes place can be disconcerting to the delegates.
Be it resolved that By-Law 8 Section 1 (5) be deleted; and
Be it further resolved that By-Law 8, Sections 3 be amended to reflect National Vice President responsible for Finance and Section 4 be amended to reflect National Vice President responsible for Collective Bargaining; and
Be it further resolved that By-Law 8, Section 2 be amended to reflect National Vice President responsible for Finance in all areas where it currently reflects 1st Vice President and that all references to 2nd Vice president be amended to National Vice President responsible for Collective Bargaining; and
Be it further resolved that all references in the UTE By-Laws to 1st Vice President and 2nd Vice President be amended to reflect National Vice President responsible for Finance and National Vice President responsible for Collective Bargaining respectively.
· Recorded Vote #35. MOTION CARRIED.
22. BY-LAW 8, SECTION 4
m/s L. Cassidy/C. Aylward
Whereas the current By-Law does not properly reflect the duties and responsibilities of the vice president in charge of Collective Bargaining in today’s organization; and
Whereas the portfolio for Bargaining has changed now that we are an Agency and no longer bargaining with the Treasury Board Tables;
Be it resolved that By-Law 8, Section 4 be amended to include:
a) Chairperson of the Standing Bargaining Committee;
b) Participate on the Negotiating Team;
c) Be the Chairperson of the National Collective Bargaining Committee;
d) Member of the PSAC National Co-ordinating Strike Committee; and
e) Ensures that the bargaining process for UTE is handled in a sound manner in the best interests of the members.
· Recorded Vote #36. MOTION CARRIED.
23. EXECUTIVE COMMITTEE – TWO REGIONAL VICE-PRESIDENTS
m/s L. Cassidy/C. Aylward
Whereas the Executive Committee deals with all matters affecting the business of UTE between Executive Council Meetings: and
Whereas the Executive Committee shall discharge all duties and obligations imposed upon it by the Executive Council; and
Whereas the current committee consists of the President, the two vice- presidents and an RVP selected by the Executive Council; and
Whereas the current process of assigning one RVP for a six month period can create a lack of consistency in the discharge of responsibilities; and
Whereas the responsibility for the matters affecting the business of UTE between Executive Council meetings should be a priority of our organization.
Be it resolved that By-Law 6, Section 2 be changed to reflect Two Regional Vice Presidents for the full term.
· Recorded Vote #37. MOTION DEFEATED.
24. EXECUTIVE COMMITTEE MEETINGS – 3 TIMES PER YEAR
m/s L. Cassidy/D. Lalancette
Whereas the Executive Committee deals with all matters affecting the business of UTE between Executive Council Meetings; and
Whereas the Executive Committee shall discharge all duties and obligations imposed upon it by the Executive Council; and
Whereas the responsibility for the matters affecting the business of UTE between Executive Council meetings should be a priority of our organization; and
Whereas the Executive Committee shall meet at the call of the President or two members of the Committee.
Be it resolved that By Law 6, Section 2 (3) be amended to include: “The Executive Committee shall meet three times per year with the meetings scheduled for 6 weeks after the September, December and March Executive Council Meetings”.
· Recorded Vote #38. MOTION CARRIED.
26. CONVENTION REGISTRATION FEE
m/s Bob Campbell/T. Dupuis
Be it Resolved that the Executive Council establish the Registration Fee for the 2002 Triennial Convention at $100.00.
· Recorded Vote #39. MOTION CARRIED.
27. CONVENTION PER DIEM
m/s Bob Campbell/K. MacDonald
Whereas the UTE Triennial National Convention will be held in July of 2002 and Executive Council must forward a resolution to convention recommending a per diem amount; and
Whereas over the years we have found that the costs of meals during the convention weeks are a bit higher. Due to the fact that delegates do not have the opportunity to leave the hotel complex very often; and the past practice has been to raise the per diem level by ten dollars.
Be it Resolved that the UTE per diem for the 2002 Triennial National Convention be set at $75.00 per day. (Tuesday to Sunday).
· Recorded Vote #40. MOTION CARRIED.
28. TERMS OF REFERENCE OF CONVENTION COMMITTEES
m/s Bob Campbell/G. Folkedahl
1. The Committees will recommend concurrence or non-concurrence, to the delegates of all resolutions placed before them.
2. The Committee shall not themselves originate or include in their report any new resolutions.
3. Each Committee shall produce a written report.
4. All decisions of the Committees shall be by majority vote, with the chairperson having a deciding vote in case of a tie.
5. The Committees may recommend the combination of two of more similar resolutions into one resolution, and shall themselves produce the recommended wording of the composite resolution.
6. The Committees may recommend that one or two or more similar resolutions, be concurred in, and the others voided on the grounds that their full intent is embodied in the recommended resolutions.
7. The Committees, may recommend the separation of resolutions into two or more resolutions, and shall themselves produce such divided resolutions.
8. The Committees shall not, in any combination, separation, rewording of resolutions, or production of composite or divided resolutions, in any way change, diminish or expand the full intent and thrust of the original resolutions so affected.
9. The Committees shall clearly identify all original resolutions that have been combined, divided or embodied in resolutions.
10. The normal referral of any proposed changes to resolutions to the originating Local, for their views, can be affected through liaison with members on other Committees, since all Locals are represented.
11. When a resolution affects the work of another Committee, immediate liaison should be established with the other Committee to advise accordingly.
12. Committee chairperson will present to convention, resolutions in order of priority as concurred in by Committee members.
· Recorded Vote #41. MOTION CARRIED.
29. CONVENTION COMMITTEES
m/s Bob Campbell/D. Lalancette
Be it resolved that the Executive Council appoint the following members to Convention Committees.
By-Laws General
Chris Aylward – Chair Linda Cassidy – Chair
Sabri Khayat Terry Dupuis
Bruce Campbell Marcel Bertrand
Michelle Tranchemontagne Lina Ruel
Finance Bargaining
Bob Campbell – Chair Denis Lalancette – Chair
Kent MacDonald Nick Stein
Gord Hawkins Gil Folkedahl
Lyson Paquette Pierre Mulvihill
Credentials
Gil Folkedahl
Sabri Khayat
Nominations Committee
Dave Flinn – Chair / président
Gilles Bélanger
Danial Curotte
· Recorded Vote #42. MOTION CARRIED.
31. BY-LAW 3, SECTION 3
m/s T. Dupuis/S. Khayat
Be it Resolved that By-Law 3, Section 3 be amended as follows:
UTE may, by decision of the Executive Council, the Convention or by local proposal concurred in by Executive Council, award a Life Membership to any member or ex-member of a Local Executive or the National Executive who, through personal and devoted efforts within UTE, has performed exemplary services for the membership of UTE.
Life members shall not be required to pay dues but shall be entitled to all rights and privileges of membership in UTE.
Life members who are not members in accordance with By-Law 3, Section 1, shall not be entitled to vote at meetings or to hold office in UTE.
· Recorded Vote #43. MOTION CARRIED.
40. BY-LAW 18 AND 20
p/a D. Lalancette/C. Aylward
By-Law 18
Be it resolved that By-law 18 Section 2 be amended as follows:
EXPENSES
Section 2
Any member except the President required to take leave from their employer or use compressed days for the purpose of carrying out union business authorised by UTE be reimbursed an amount equal to one day's pay for each day of leave taken at the rate shown for their grade and level per the collective agreement then in effect.
· Recorded Vote #44. MOTION CARRIED.
By-Law 20
Be it resolved that By-law 20 be amended with the following addition:
Employer means Canada Custom and Revenue Agency, other federal Public Service Employer specified in Schedule 1, part 1 and 2 of the Public Staff Relations Act (PSSRA) and any labour organization.
· Recorded Vote #45. MOTION CARRIED.
Saturday, March 9, 2002
Afternoon Session
The Executive Council meeting was called to order at 12:00 hours with Sister Bannon in the chair.
Brother Dupuis served notice to amend the agenda with 2 new business items:
41. Godfroy Côté Award – Gord Leach
By-Law 19 Section 4 (From Executive Committee)
MOTION CARRIED.
BY-LAW 19 SECTION 4
m/s Bob Campbell/C. Aylward
The rules of procedure at all meetings and conventions of UTE, except as specifically provided by the Constitution of the PSAC and the present UTE By-Laws, shall be according to the UTE Rules of Order adopted by the Executive Council on ……………. with subsequent amendments. Items that are not specifically covered by the UTE Rules of Order shall be according to rules of Order for PSAC meetings adopted by the National Board of Directors of the PSAC on January 24, 1974 , with subsequent amendments.
(Continuation of Item 34) RESOLUTION TO UTE CONVENTION 2002 TO WITHDRAW FROM THE PSAC
m/s G. Hawkins/N. Stein
Be it resolved that the UTE leave the PSAC in accordance with Section 24 Sub-Section 27 of the Constitution.
Be it further resolved that this resolution take effect September 1, 2002 .
Point of Order - Lalancette
Are we debating Resolution 34 again?
The Chair
No. We are debating only the wording that will be sent to Convention.
On a show of hand the motion was carried.
30. DELEGATES TO CONVENTION COMMITTEES
m/s Bob Campbell/C. Aylward
Be it resolved that the delegates be appointed to Convention Committees as indicated in the attachment.
· Recorded Vote #47. MOTION CARRIED.
The meeting recessed at 12:30
Sunday, March 10, 2002
Afternoon Session
The Executive Council meeting was called to order at 12:30 hours with Sister Bannon in the chair.
Brother Gord Hawkins had to leave and was replaced by Sister Diana Gee.
35. OUTSIDE LEGAL OPINION (UTE LEAVING THE PSAC)
m/s N. Stein/K. MacDonald
Whereas, a comprehensive understanding of the ramifications of UTE leaving the PSAC is necessary prior to the 2002 UTE convention,
Whereas, this comprehensive understanding must include but not be limited to, a legal opinion from outside of UTE and PSAC,
Whereas, this executive council has been asking for this legal opinion for far too long,
Be it resolved that this outside legal opinion be discussed in person with the lawyer rendering the opinion at a special meeting of the UTE Executive Council that would be tied into the UTE convention committee meetings in April of 2002.
· Recorded Vote #48. MOTION CARRIED.
m/s D. Lalancette/C. Aylward
Be it resolved that Regulation 22 be amended as follows:
22.1 DISCIPLINE PROCEDURES
22.1.1 General
(1) Notwithstanding the procedures contained in this Regulation, disciplinary procedures may be initiated in accordance with the By-Laws at a higher level than where the actions giving rise to disciplinary action occurred.
· Recorded Vote #49. MOTION CARRIED.
m/s K. MacDonald/C. Aylward
Be it resolved that Regulation 22 be amended as follows:
22.2 INVESTIGATION PROCEDURES
(1) Any and all allegations against a member shall be in writing, signed by the member(s) putting forth the allegation(s), and submitted to the appropriate body for consideration:
(2) (a) allegations at the local level shall be submitted to the Local Executive;
(b) allegations that involve more than one Local in a region shall be submitted to the Regional Vice-President;
(c) allegations that involve more than one region shall be submitted to the President;
m/s L. Cassidy/C. Aylward
That sections (b) and (c) be amended as follows:
(b) allegations that involve member(s) from more than one Local in a region shall be submitted to the Regional Vice-President;
(c) allegations that involve member(s) from more than one region shall be submitted to the President;
MOTION TO AMEND CARRIED.
· Recorded Vote #50. MOTION CARRIED.
25. HARASSMENT CASE
m/s T. Dupuis/S. Khayat
Be It resolved that each UTE local supply the National Office with each type of harassment case that take place over each year; and
Be it further resolved that it be supplied to the National Office at the September Presidents’ Conferences.
m/s L. Cassidy/K. MacDonald
That the motion be amended to read:
Be It resolved that each UTE local supply the National Office with a statistical summary of each type of harassment case that take place over each year; and
MOTION TO AMEND. CARRIED.
· Recorded Vote #51. MOTION CARRIED.
32. REGULATION 20.1.6 – LIFE MEMBERSHIP (new)
m/s T. Dupuis/S. Khayat
Be it Resolved that Regulation 20 be amended as follows:
20.1.6 Life Membership
(1) The award shall be a suitably inscribed plaque.
(2) Members shall have all the rights as described in By-Law 3, Section 3.
(3) Members shall be entitled to a UTE ring or an engraved UTE watch. of
equal value.
(4) Nominees must have:
a) demonstrated their commitment to achieving the aims and objectives of UTE;
b) exhibited exemplary service at the Local or National Executive level of UTE; and
c) accumulated service at the Local or National Executive level of UTE for a minimum of ten (10) years.
m/s C. Aylward/D. Gee
That the motion be amended to delete the words ‘’of equal value’’ under (3).
MOTION TO AMEND. CARRIED.
m/s C. Aylward/N. Stein
That the motion be referred back to the committee to review Section 4 part (b) to be more specific on the definition and scope of ‘’exemplary’’ for this award only.
Further instructions under (b) and (c) to change or for and, and take out the word Executive in (b) and (c).
MOTION TO REFER. CARRIED.
33. INTERNET SERVICES
m/s S. Khayat/C. Aylward
This motion was withdrawn by the mover. This was covered under a resolution during a previous meeting of the Executive Council.
Whereas the cost of the current Internet service is exorbitant;
Whereas it is cumbersome to work by alternating sign-ons and signoffs to mitigate costs; and
Whereas the other suppliers offer much lower prices;
Be it resolved that UTE allow up to $50.00 per month to each RVP wanting to replace his or her Internet service.
Point of Privilege - Lalancette
Brother Lalancette left to catch his plane home.
The Point of Privilege was well taken.
36. DESIGNATED EMPLOYEES
m/s N. Stein/S. Khayat
Whereas, the issue of designated employees was not resolved at the last round of bargaining; and
Whereas, the employer proposal regarding designated employees is questionable at best.
Be it resolved that UTE through the PSAC pursue this issue to whatever level is appropriate and that a written report come back to council in June 2002.
· Recorded Vote #52. MOTION CARRIED.
37. ELECTIONS OF PARTICIPANTS (as a result of CB)
m/s N. Stein/K. MacDonald
Whereas, several committees are to be formed as a result of the recent round of negotiations,
Whereas, these committees include: a joint study on term employees, implementation of electronic bulletin boards & posting of Union material, long term illness, Union Leave/AUMI & recourse on the former NJC directives including a joint review committee,
Be it resolved that the UTE Executive Council select/elect the participants for all committees (as a result of collective bargaining) by March 31, 2002 .
· Recorded Vote #53. MOTION CARRIED.
38. NON UTE EVENTS
m/s G. Folkedahl/S. Khayat
Be it resolved that the Executive Council authorize over spending the Line Item ‘’Non UTE Events’’ by the amount of $10,000.00.
· Recorded Vote #54. MOTION DEFEATED.
39. UTE POLICY ON STRIKE VOTES AND RATIFICATION VOTES
m/s K. MacDonald/L. Cassidy
Whereas there are inconsistencies across the country as to how each Local hold Strike Votes and Ratification Votes;
Be it resolved that the UTE Standing Bargaining Committee develops a policy on how UTE Local shall conduct their Strike and Ratification Votes;
Be it further resolved that the draft of this policy be presented to the UTE National Bargaining Committee for their review by November 15th, 2002 ;
Be it further resolved that the Vice-President in charge of Collective Bargaining present the revised draft policy to the December, 2002, Executive Council for approval, and
Be it further resolved that if the policy is passed by the Executive Council that a one hour presentation on the policy be made at the March 2003 Presidents Conference.
· Recorded Vote #55. MOTION CARRIED.
41. GODFROY CÔTÉ AWARD
m/s T. Dupuis / S. Khayat
Be it Resolved that Brother Gord Leach be presented with the Godfroy Côté Award.
· Recorded Vote #56. MOTION CARRIED.
The Executive Council discussed the remaining items left under that section.
Item From December 2001 Executive Council Meeting.
33. RECOGNITION
m/s Bob Campbell/D. Lalancette
Whereas it has been a very hectic and busy few years for the local executives, National officers and staff of the Union of Taxation employees; and
Whereas a little recognition goes a long way in saying thanks to people who have given so much of their time and efforts to this organization.
Be it resolved that a Jean Jacket with the UTE crests be purchased and presented as a gift to all of those attending the March 2002 presidents conference. Also that this gift be given to all of the National office staff; and
Be it further resolved that if this resolution is passed that it not be shown in the executive council minutes until March 2002.
Cost of Jackets small to xlarger $51.68 plus tax
2&3xlarger $59.37 plus tax
Estimated total cost $8000.00
· Recorded Vote #60. MOTION CARRIED. (SEE RECORDED VOTES DECEMBER 2001)
The meeting adjourned at 2:45 hours.
| Betty Bannon | Bob Campbell |
| National President | First National Vice-President |