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Thursday November 20, 2008
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Thursday November 20, 2008
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Staffing Committee
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K. MacDonald
L. Cassidy
M. Gardiner
J. Little
S. O'Brien
Further to our last meeting, a follow-up meeting was held with functional representatives of the CCRA’s Finance and Administration division on October 29, 2002 . The CCRA representatives advised that six (6) national Finance jobs have now replaced thirty-five (35) regional jobs, representing one hundred and twenty (120) full-time equivalents (FTE’s). These include:
In the next phase, the CR-3 Cheque Distribution Clerk positions will be considered for a national job description, encompassing fifteen (15) regional jobs, representing one hundred and twenty-five (125) FTE’s. Two national Material Management jobs, the GS-3 Junior Stores and Distribution Technician and the GS-4 Stores and Distribution Technician have been issued, replacing thirty-four (34) regional job descriptions, representing seventy-two (72) FTE’s. In the next phase, the following national job descriptions will be reviewed, encompassing thirty-five (35) regional job descriptions and representing one hundred and sixty-two (162) FTE’s.
In the next phase as well, four (4) Information Management jobs will be reviewed, encompassing twenty-six regional job descriptions and representing seventy-eight FTE’s. These include:
A further meeting has been scheduled with the CCRA Financial and Administration functional representatives for April 1, 2003 to discuss the results of the next phase.
Further to our last meeting as well, a letter was sent to Judith Martineau of the PSAC Classification and Equal Pay Section concerning the challenge to the Canadian Human Rights Commission (CHRC) of the CCRA’s Agency Classification Standard. Judith Martineau has been reassigned by the PSAC and Pierre Marleau has now been assigned to assist us in this regard. Shane has met with Marleau, who is now obtaining additional information from the CCRA in order to file a complaint with the CHRC. Shane will follow up again with Marleau.
Linda Cassidy, on behalf of the Staffing Committee, continues to review and provide feedback to the CCRA on the new and revised draft ACS job descriptions.
The CCRA is now moving forward towards the implementation of the ACS for the Program Delivery and Administrative Services Group and has established a working group comprised of management and union representatives. The management team is being led by Darrell Mahoney. UTE and CEUDA each have two (2) representatives, with Kent MacDonald and Linda Cassidy being appointed by the National President to this working group as the UTE representatives. The assignment to this working group should not be confused with Kent and Linda’s duties, however, as they relate to the UTE Staffing Committee. The first meeting of this working group has been scheduled for January 21, 2003 .
Shane reported that the Joint Term Employment Study Committee (JTESC) was supposed to have completed its report, including recommendations, by December 20, 2002 . Unfortunately, the Committee was unable to complete its work by this deadline. An interim report was provided to the Joint Steering Committee on December 19, 2002 and the JTESC is awaiting direction from the Steering Committee. It is anticipated that the final report will be completed by late January or early February 2003. The Staffing Committee noted that although the CCRA is not bound by Treasury Board policy, Treasury Board announced on December 20, 2002 that it would be instituting a three-year automatic conversion policy throughout other departments within the federal public service.
Further to our last meeting, the CCRA received the submissions from UTE concerning the MG job descriptions on June 18, 2002 and had agreed to review these submissions and respond to them by September 30, 2002 . Regrettably, the CCRA failed to comply with these time frames and requested an extension of the deadline until November 30, 2002 , with an extension of grievance time limits until January 8, 2003 . Through this process, two Atlantic Region job descriptions, the ATS Team Leader and the Office Services Team Leader, were rewritten to include the changes suggested by UTE. These revised job descriptions were then forwarded to Headquarters Classification and have now been classified. For the most part, as well, the CCRA’s Assessment and Collections Branch has been working diligently on the submissions forwarded by UTE and provided a status report within the new time frames. We have received no information from any other Branch of the CCRA. As a result, UTE issued an email and a Bulletin encouraging our members to file job content and classification grievances.
Subsequent to our last meeting, the CCRA provided the Staffing Committee with the draft MG Educational Standard. This draft document included all of the issues noted in our last minutes (item number 3). No further action is required at this time.
Further to our last meeting, Shane wrote to the CCRA outlining UTE’s comments with respect to the above noted standard. At the December 2002, National Union-Management Consultation Committee meeting, the CCRA advised that the final policy is with the Commissioner for signature with an effective date on the date of signing. It was expected that this would be signed by the end of December. Shane will follow up on this matter.
Further to our last meeting, Kent spoke with the UTE National President with a view to obtaining a written undertaking from the PSAC that they will pursue UTE staffing grievances before the Federal Court and/or the Public Service Staff Relations Board, where applicable. Sister Bannon wrote to the PSAC on this matter on November 26, 2002 and the PSAC agreed that they would refer these cases in future. Kent will also speak with the National President to have her discuss these grievances with the Labour Relations Officers with a view to determining if there are any staffing grievances in the inventory and to develop a strategy around the presentation of these grievances.
Linda reported that she sent an email to David Miller, Assistant Commissioner, Assessment and Collections Branch, outlining UTE’s concerns around the potential for conflict for employees performing the functions of a combined job in assessing/reassessing taxpayers and then subsequently taking enforcement/ collections/compliance action against the same taxpayer. Millar responded that these concerns were already reviewed by the Agency and that the Agency does not believe this to have the potential for a breach of security. As this response does not address the concerns raised by UTE, Linda will follow up with Miller on this matter.
Further to our last meeting, Shane wrote to the CCRA requesting a meeting to discuss UTE’s concerns surrounding the Agency’s recent revisions to the CS Educational Standard. This meeting has now been scheduled for January 20, 2003 .
Convention Resolution 344, which was carried at the 2002 UTE Triennial Convention, in the 2nd “Be it further resolved”, directed:
“Be further resolved [sic] that the standing UTE Staffing Committee develop a precise and accurate job description for this position and that this be finalized no later than December Executive Council, 2002”
For greater certainty, the job description is to relate to the administration of the UTE website.
The Committee agreed that due to Brother O’Brien’s conflicting roles as technical resource to the Staffing Committee and President of the staff union (AEU), he would be excused from this portion of the meeting.
The Committee reviewed the resolution and analysed the requirements of the position and created a work description for the position in question. This work description, along with a list of potentially relative positions in other parts of the “ Alliance family”, including the latter’s point ratings and classification, will be provided to the National President.
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