Union of Taxation Employees
By-Law 8
DUTIES OF OFFICERS
Section 1- President
The President shall:
(1) represent UTE on the National
Board of Directors of the PSAC as required by the Constitution;
(2) (a) uphold
the Constitution of the PSAC and the By-Laws of UTE;
(b) preside at all meetings and Conventions;
(c) be an ex‑officio member
of all committees;
(d) perform all duties that are incidental
to the office of President;
(3) be responsible to the Executive
Committee, to the Executive Council and to the Convention;
(4) make written reports on the administration
of the office and on the affairs of UTE to each regular meeting of the
Executive Council and to each Convention;
(5) be responsible for the administrative
management, control and allocation of staff in the National Office;
(6) be responsible for the receipt
and keeping of all monies of UTE along with their disbursement under the
direction of the Executive Council;
(7) ensure that notices and agendas
of each Executive Council, Executive Committee meeting, Presidents' Conference
and Convention are prepared and circulated in advance;
(8) be responsible for the minutes
of all meetings of the Executive Council, Executive Committee and Presidents'
Conferences and will countersign them along with the first Vice-President;
(9) be responsible for the preparation
of a complete record of any Convention;
(10) ensure that copies of minutes of the Executive
Council or Executive Committee meetings are sent to each Local within
four (4) weeks and ensure that the record of any Convention is sent to
each Local within four (4) months;
(11) ensure that the National Office provides
services in both official languages;
(12) ensure
that UTE directives, policies and procedures are updated and subsequently
forwarded to Locals; and
(13) discharge
all duties and obligations imposed upon them by Convention and/or the Executive
Council.
Section 2 - Vice Presidents
(1) The Vice-Presidents shall submit
written reports on their assigned responsibilities at each regular meeting
of the Executive Council and to the Convention.
(2) If the office of President becomes
vacant between conventions or the incumbent becomes unable to perform
the duties of the position, the 1st Vice-President shall assume the office
temporarily.
(3) In the temporary absence of
the President and with the concurrence of the President, the 1st Vice-President
shall exercise all the functions and shall be vested with all the powers
of the President.
(4) In the temporary absence of
the President and the 1st Vice-President and with the concurrence of
the President, the 2nd Vice-President shall exercise the functions and
shall be vested with all the powers of the President.
(5) At the meetings of the National
Board of Directors of the PSAC the alternate to the President shall be
the 1st Vice-President or in the absence of the 1st Vice-President, the
2nd Vice-President shall be the alternate.
Section 3
The 1st Vice-President responsible for Finance shall:
(1) ensure that the funds of UTE
are handled in a sound financial manner and in the best interest of the
members;
(2) ensure that proper books, records
and vouchers are kept in connection with the operations of UTE;
(3) supply to each Executive Council
meeting such statements and supportive material which will enable the
Executive Council to properly evaluate and control the financial affairs
of UTE; and
(4) include in the written reports
to the Executive Council and the Convention the dollar amount expended
by each member of the Council and the alternate for the Regional vice-Presidents
for the current period as well as the cumulative amount since the last
Convention.
Section 4
The 2nd Vice-President responsible for Collective Bargaining shall:
(1) oversee the implementation of
the Regulation governing Collective Bargaining procedures;
(2) issue frequent bulletins on the
state of negotiations during the bargaining process;
(3) chairperson
of the Standing Bargaining Committee;
(4) participate on the Negotiating Team;
(5) be the Chairperson of the National Collective Bargaining Committee;
(6) member of the PSAC National Strike Co-ordinating Committee;
and
(7) ensures that the bargaining
process for UTE is handled in a sound manner in the best interests of
the members.
Section 5
The Regional Vice‑Presidents shall:
(1) perform the duties in accordance
with the guidelines established by the Executive Council by way of a
Regulation;
(2) perform such services within their
region as the Executive Council may direct;
(3) account for all expenses that
are paid by UTE with respect to the position; and
(4) submit a basic report showing their
activities, the expenses they incurred and other pertinent information,
according to a standard format. A Regional Vice-President shall be
entitled to submit a supplementary report to cover items not included in
the basic report. Such supplementary reports will be considered
by the Executive Council separate and apart from the basic reports.
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