(1) Composition of the Executive Council
The Executive Council shall consist of:
(a) President;
(b) 1st Vice-President;
(c) 2nd Vice-President; and
(d) Ten (10) Regional Vice-Presidents permanently employed in and representing regions as provided by Regulation.
(2) Duties and Responsibilities
The Executive Council shall:
(a) exercise all the powers and perform all the duties vested in it by these By-Laws;
(b) discharge all duties and obligations imposed upon it by Convention;
(c) be vested with the authority to deal with all matters affecting the business, purpose, aims and objectives UTE between conventions;
(d) have the authority to spend UTE funds for the benefit of the members, in keeping with these By-laws and Regulations;
(e) approve all expenditures of UTE. Notwithstanding any other By-Law and Regulations when any expenditure in excess of the adopted budgeted amounts is to be funded from the surplus, a two-third's (2/3) majority vote of the Executive Council is required;
(f) approve the reallocation of budgeted amounts between Conventions as required;
(g) approve separate amounts paid to each National Officer. Each approved amount shall be reported separately in the minutes of each meeting as well as the activity report of the said officers;
(h) appoint the representatives of UTE to any organization to which UTE may send representatives;
(i) make, amend or delete such Regulations as deemed necessary, consistent with the Constitution and these By-laws, provided that such Regulations are sent in writing to all Locals and are submitted to the first succeeding Convention for ratification; and
(j) may call into conference or consultation and invite to attend the Convention or a meeting of the Executive Council any person who may be able to assist UTE in carrying out its purpose, aims and objectives or provide its members with information.
(3) Meetings
(a) The Executive Council shall meet at the call of the President or at the request of a two-third's (2/3) majority of its members. The Executive Council shall meet no less than four (4) times in each fiscal year.
(b) Meetings of the Executive Council shall normally be held in the National Capital Region between Conventions.
(4) Restrictions
A member of the Executive Council shall not be permitted to hold an elected office at the local level.
(1) Composition of the Executive Committee
The Executive Committee shall consist of:
(a) President;
(b) two (2) Vice-Presidents; and
(c) one (1) Regional Vice-President
selected by the Regional Vice-Presidents to serve for a period of time
determined by the Regional Vice-Presidents.
(2) Duties and Responsibilities
The Executive Committee:
(a) deals with all matters affecting
the business of UTE between Executive Council meetings, and
(b) shall discharge all duties and
obligations imposed upon it by the Executive Council.
(3) Meetings
(a) The Executive Committee shall
meet at the call of the President or at the request of two (2) members
of the Executive Committee;
(b) the President may, instead
of convening a meeting at a specified place and date, hold a telephone
conference if the subject matters can be so dealt with; and
(c) when a subject matter
is referred by a Regional Vice-President, the President shall
ensure the matter is well understood by the Executive Committee. If
necessary, the President shall invite the Regional Vice-President concerned
to the next meeting of the Executive Committee where the subject is
to be discussed.
(1) There shall be committees as
established by regulation.
(2) The President is empowered to
appoint any other committees as are necessary subject to the approval
of the Executive Council.
(3) The President is empowered to
appoint the Chairperson of all committees subject to the approval of
the Executive Council.
(4) All committees shall submit
a written report on their activities to each Executive Council meeting.
(1) If the office of the President or 1st Vice-President or 2nd Vice-President becomes vacant or if the incumbent becomes unable to perform the duties of the position, six months or more prior to the Convention, an election shall be held to fill the vacancy. Subject to the limitations in By-Law 9 Section 1 (4) nominations shall be called by the National Office. A period of not more than thirty (30) days shall elapse from the date of notice of vacancy to the date of the nomination call and the National Office shall ensure that the nominees are members in good standing and are prepared to stand for office.
(2) If the position of Regional Vice- President becomes vacant, the Alternate Regional Vice-President for that region shall assume the position.
(3) If the position of Alternate Regional Vice-President becomes vacant or if the incumbent becomes unable to perform the duties of the position an election shall be held to fill the vacancy. Subject to the limitations in By-Law 9 Section 9 nominations shall be called by the National Office. A period of not more than thirty (30) days shall elapse from the date of notice of vacancy to the date of the nomination call and the National Office shall ensure that the nominees are members in good standing and have indicated in writing that they are prepared to stand for office.
(4) In the event that both the position of Regional Vice-President and Alternate Regional Vice-President are vacant at the same time the National Office shall proceed with the election of a Regional Vice-President for that region and upon completion of that election process, proceed with the election of Alternate RVP as per Section 4 (3).
(5) An Alternate Regional Vice-President who temporarily replaces a Regional Vice‑President shall have full voting rights.
(6)The elections to fill vacancies shall be by mail and shall be conducted by the National Office.
(7) (a) When elections are required to fill vacancies, only those delegates from the last convention who are still members in good standing shall be eligible to vote.
(b) Notwithstanding (a) above, if the position of President, 1st Vice-President or 2nd Vice-President become vacant, the previous incumbent relinquishes their delegate status from the last convention.
(c) If the position of the RVP becomes vacant and the Alternate RVP assumes the position, the previous incumbent relinquishes their delegate status and is replaced by the Alternate.
(d) A Local delegate relinquishes their delegate status if;
(i) they assume a position at the Executive Council,
(ii) leave to become a member of another Local or
(iii) cease to be a member in good standing.
That Local shall have the right to replace that delegate with their next available alternate.
(8) Positions filled under sub-sections (1), (2) (3) or (4) of this Section shall have the same force and effect as an election at a Convention.
(1) There shall be a Presidents'
Conference constituted in the following manner:
(a) the President or their alternate shall be the Chairperson;
(b) the delegates shall be the President or alternate of all Locals as defined in Regulation;
(c) the Presidents' Conference shall meet at the call of the Executive Council, not less than two (2) times in a year;
(d) each sitting of a Presidents' Conference will normally be for a maximum of two and one-half (2 1/2) days;
(e) the Presidents' Conference shall be vested with the authority to discuss all the business transacted by the Executive Council between Conventions;
(f) the discussion of the business transacted by the Executive Council may not normally extend past one-half (1/2) day sitting;
(g) it will be the responsibility of the chairperson to prepare an agenda dealing with the following items:
(i) business conducted by the Executive Council,
(ii) those items Executive Council wishes to have discussed;
(iii) items submitted in writing by the Local Presidents; and
(iv) the election of the Presidents representative(s) on UTE standing committees every two years (2) at the September Presidents’ Conference, every even numbered year; and
(v) if a vacancy occurs on a UTE Standing Committee, the election of the President’s representative(s) shall take place at the next Presidents’ Conference to fill the remainder of that term..
(h) the Presidents' Conference by a simple majority vote of those delegates in attendance may make recommendations by means of motions to Executive Council;
(i) all expenditures for a sitting of a Presidents' Conference will be an expenditure of UTE;
(j) members of UTE in good standing may attend as observers at their own expense or by the approval of the Executive Council at UTE’s expense;
(k) observers shall have no vote but with the approval of the chairperson and a simple majority vote may have voice once during the full sitting; and
(l) Executive Council shall attend as fully funded observers.
(1) There shall be Equal Opportunities
Conferences constituted in the following manner:
(a) a National Conference shall normally be held in Ottawa the calendar year prior to the Convention;
(b) the dates, location and regions attending the Regional Conferences held prior to the National Equal Opportunities Conference shall be recommended by the Equal Opportunities Committee and approved by the Executive Council;
(c) the Chairperson of the Equal Opportunities Committee or their alternate shall be the Chairperson of the National and Regional Conferences;
(d) UTE shall fund two (2) members per Local as defined in Regulation;
(e) members of the Equal Opportunities Committee shall be funded to attend the National Conference and the one Regional Conference in which their home local has been assigned to attend;
(f) it will be the responsibility of the Equal Opportunities Committee to set the agenda and workshops for the conferences. Expenses related to the agenda, the workshops, and/or items for the conferences require prior approval of the 1st Vice-President responsible for Finance, or in their absence the National President;
(g) each Regional Conference shall normally be scheduled for one and a half (1½) days on a Saturday and Sunday;
(h) the National Conference shall normally be scheduled for two and a half (2 ½) days on a Friday, Saturday and Sunday;
(i) members of the Executive Council shall be funded to attend the National Conference and the Regional Conferences in which their home local has been assigned or to which locals in their region have been assigned to attend; and
(j) notwithstanding (d), members of UTE in good standing may attend at their own expense, subject to space availability.
(1) There shall be a National Health and Safety Conference constituted in the following manner:
a) a National Conference shall normally be held in Ottawa the calendar year prior to convention;
b) the Chairperson of the Health and Safety Committee or their alternate shall be the chairperson of the conference;
c) UTE shall fund one member per workplace committee as defined in Regulation;
d) it is the responsibility of the National Health and Safety Committee to set the agenda and workshops for this conference;
e) the conference shall normally be scheduled for 2 ½ days;
f) members of the Executive Council shall be funded to attend the conference; and
g) notwithstanding (c), members of UTE in good standing may attend at their own or local’s expense.
