Union of Taxation Employees
By-Law 10
CONVENTIONS
Section 1
The Convention shall be the supreme governing body of UTE, subject to
the limitation in Section 3.
Section 2
The Convention of UTE shall be held in the third calendar year following
the last general Convention. It shall be held on a date consistent
with provisions of the Constitution of the PSAC.
Section 3
Only The Executive Council shall have the authority to determine the date
and place of each Convention.
Section 4
Notice of the Convention shall be given to each local by the National
Office not less than six (6) months prior to opening date of the Convention.
Such notice will include but not be limited to:
(1) dates and location of the convention;
(2) deadline for receipt in the
National Office of resolutions; and
(3) deadline for receipt in the
National Office of the names of the delegates to Convention and the alternate
delegates.
Notice of any Special Convention shall be given to each Local by the National
Office not less than sixty (60) calendar days prior to the opening date
of the Convention. Such notice will state the matters to be dealt with.
Section 5
For the purpose of representation at a Convention, each Local shall:
(1) be entitled to one (1) delegate
with full voting rights for each block of two hundred (200) members in
good standing or fraction of this number during the calendar year preceding
the Convention taking into account the month during which the number
of members has been the highest in UTE. Every delegate shall be
a member in good standing of the local.
(2) for the purpose of replacing delegates
at Convention, submit to the National Office the name and ranking of
the alternate delegates. Every alternate delegate shall be a member
in good standing of the local.
Section 6
(1) At least ninety (90) calendar
days prior to the opening date of the Convention, the Executive Council
shall appoint such committees as may be necessary for the conduct of
the business of the Convention. Committee assignment shall be made by
the Executive Council and where possible such assignment will be in keeping
with the request of the region or local. Delegates to committees
shall be advised of the committee composition at least thirty (30) calendar
days prior to the opening date of the committee meetings.
(2) Where possible delegate representation
from the same Region shall be allocated uniformly among the various committees
established for Convention purposes.
Section 7
(1) Travel expenses of delegates,
named by a Local, shall be paid by UTE in accordance with Regulation.
Section 8
The cost of rooms and meals of the delegates at Conventions and all loss
of salaries incurred as a result of attendance at the Convention shall
be paid by UTE at the rate and under conditions determined by the Executive
Council. Delegate(s) missing a session of the Convention shall not be reimbursed
for loss of salary for the period absent unless the Executive Council after
reviewing the circumstances decides to authorise payment.
Section 9
Each member of the Executive Council shall be considered a delegate and
entitled to attend Conventions with full voting rights as provided in By-law
10, Section 5. Their expenses, including travelling expenses, shall be
paid by UTE. Regional Vice-Presidents shall be considered delegates
from the region they represent. The President and Vice-Presidents
shall be considered delegates from the region in which she/he resided immediately
prior to her/his initial election to the national position.
Section 10
Each Local may send observers to attend the Convention Committees at their
expense. The President may limit the number of observers per
local, when space is limited. The observer may address the committees
once on each resolution submitted by their Local for the purpose
of explaining the rationale where the Local does not have a delegate.
Section 11
The Executive Council shall submit their draft budget and Convention agenda
to the member Locals at least sixty (60) days prior to the commencement
of the Convention.
Section 12
UTE shall pay the transportation costs in accordance with By-Law 10, Section
7 for one (1) observer per Local in order to attend the Convention.
Section 13
UTE shall pay the transportation cost in accordance with By-Law 10, Section
7 as well as accommodation costs, loss of wages and per diem for one (1)
observer to the UTE Convention from each local having two hundred (200)
or less members in good standing.
Section 14
(1) The delegates to the PSAC Convention
shall be elected during the UTE Convention.
(2) The election shall be chaired
by the Regional Vice‑President at a regional caucus.
(3) Any member in good standing of
that region may stand for election. However, only accredited Convention
delegates of that region as defined in By-Law 10, Section 5 and 9 may
nominate, second and vote for PSAC Convention delegates in that region.
(4) Any
member nominated who is not present shall have provided in writing their
acceptance of the nomination
Section 15
All matters and resolutions not dealt with by the Convention shall be
referred to the Executive Council.
Section 16
A Special Convention may be called by the Executive Council to deal with
any special problem. A Special Convention shall have power to deal
only with the matters specified in the notice of the Convention.
Section 17
A Special Convention shall be called by the President at the request of
a majority of Locals. Such majority of Locals shall represent a majority
of UTE members. A request for a Special Convention by a Local shall be
in writing. A Special Convention shall have the power to deal only
with the matters specified in the written request.
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