(i) Preside at all meetings
(ii) Preserve order
(iii) Enforce constitution and by laws
(iv) Exercise general supervision over local's affairs
(v) At meetings, decides all questions of law or order
(vi) Cast deciding vote where necessary
(vii) Sign all official documents and cheques
(viii) Ex officio member of all committees
(ix) Familiarize himself with PSAC constitution, Union of Taxation Employees
and local By Laws, collective agreements and Rules of Order Parliamentary
procedure
B. VICE PRESIDENT
(i) Assist President
(ii) Preside at meetings when President absent or vacates chair
(iii) Usually succeeds President if office becomes vacant during terms
(iv) If more than one V.P. in a Local each is usually allotted responsibility
for a group, i.e. professional category (Auditors AU's), Administrative
Support Category (Clerical and Regulatory CR and Secretarial, Stenographic,
Typing ST)
C. TREASURER
(i) Maintain the books of accounts
(ii) Receive all dues, fees and other monies
(iii) Deposit into a financial institution in name of the Local (e.g.
bank, co op, trust company)
(iv) Sign cheques along with President
(v) Pay all bills after they are approved
(vi) Submit books of account for audit as required
(vii) Ensure Local receiving proper share of membership dues.
D. SECRETARY
(i) Recording Minutes of Meeting:
(a) Time, place, date, type of meeting, etc.
(b) Officers present, reasons for absence noted
(c) Record motions and decisions accurately
(d) Resumé remarks in minutes, of highly controversial issues
explanations from the chair and/or other officers.
(e) When minutes read, Secretary should enquire if anyone has noted any errors
or omissions then move adoption of the minutes.
(ii) Handling of Correspondence
(a) Secretary receives, discusses with President, passes to Committees and
other executives as necessary.
(b) Set up filing system. One subject to a file and to a letter. Use reference
numbers for each file.
(c) Review correspondence at Executive meetings.
(d) Note recommendations of Executive Committee, on correspondence, for ready
reference at general meeting.
(e) Make resumé of long letters but leave complete copies
available for member to read if desired.
(f) Outgoing letters should be short and businesslike. Be sure to make and
keep a file copy Use file numbers
(g) Files should be reviewed periodically and obsolete correspondence and
documentation destroyed.
E. CHIEF STEWARD
(i) Recruits stewards, organizes and coordinates the stewards' network;
(ii) Sets up and maintains a communication system amongst the Stewards and
chairs Stewards' Committee;
(iii) Advises Stewards and provides guidance and support in specific technical
areas;
(iv) Ensures the proper application by management and members of existing
collective agreements, arbitral awards, acts and regulations;
(v) Solves problems related to the organization, maintenance and efficiency
of the stewards' network;
(vi) Works in close liaison with all Stewards, Executive Officers, Committees
and Component staff.
F. STEWARDS/EMPLOYEE REPRESENTATIVES
(i) Ensure that your name is submitted to the Union National Office so you
will get a steward's kit
(ii) Attend PSAC Stewards' Training Course as soon as possible
(iii) Attend all meetings
(iv) Keep your members informed
(v) Study the grievance procedure
(vi) Know the highlights of Public Service Appeals System
(vii) Know your agreement and your fellow workers
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